## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 3rd New Forest East Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 2 4
HQ registration number 2 6 3 2 6
Charity’s principal address Dibden Purlieu Scout H.Q.
Whinfield Road, Dibden Purlieu
Southampton
Postcode S O 4 5 4 Q A
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mrs S Mifflin-Ashley Group Chairman
2 Mr A P Warwick Group Scout Leader
3 Mrs H Harris Tarn Beaver Leader
4 Mr D Lyle Group Treasurer
5 Mrs H Croxson Group Secretary
6
7
8
9
10
11
12
13
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ ||Type of advisor
Name
Address
Bank - Main Accounts
Hythe/Totton Branch
Lloyds Bank
Shirley, Southampton Branch
Dibden Purlieu
Bank - Section Accounts
Scrutineer
Natwest Bank
Mr I Briant| |---|---| ||**Section B**
**Structure, governance and management**| Description of the charity’s trusts 1 LT700001 (3rd December 2018) |(e.g. trust deed, constitution)
Type of governing document|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| |(e.g. trust, association, company)
How the charity is constituted|The Group is a trust established under its rules which are
common to all Scouts.| ||| |(e.g. appointed by, elected by)
Trustee selection methods|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary, plus any Section Leaders
who wish to be part of the committee, together with the
Group Scout Leader and any other elected or nominated
persons and meets at least 3 times a year.
Members of the Executive Committee complete_'Trustee_
_Introduction'_training within the first 5 months of joining the
committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include secondary approval
for all payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| **Section C Objectives and activities** Summary of the objects of the charity set out in its governing document **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, 2 LT700001 (3rd December 2018) |Summary of the main activities in relation
to these objects|empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The main activities in relation to these objectives are aimed
at gaining proficiency awards and badges, taking part in
County and District competitions, and joining with the local
community at other events.| |---|---| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Our volunteers contribute much of their time, delivering a
varied and dynamic program for the young people of the
group.
All donations and contributions are used to further this aim
of delivering a high standard of scouting for all.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|The group have opened a partnered unit with Explorers,
which is thriving.
The Scout section has grown consistently since the previous
period, with the younger sections remaining at capacity
throughout.
The charity has improved its facilities to allow broader
reaches within the community, enabling more groups to use
the venue.| |**Section E**|**Financial Review**| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**| 3 LT700001 (3rd December 2018) |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)|The Group held reserves of £6,574 against this at year end.
This is above the level required.
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 2 terms operating costs, circa
£3,500 and a £2,500 contingency fund.
**Annual Financial Review**
The main sources of funds this year have been membership
subscriptions of £9,436, from which the sum of £5,270 has
been paid over to the UK Scout Headquarters in relation to
membership costs. The Group has also received donations
totalling £2,393 from the use of the Scout Hut and other
donations totalling £1,775.
The main items of expenditure have been; £1,713 for
upgrading the camping equipment; the sale of uniform items
and badges totalling £1,423, which is partly offset by income
of £890 from the sale of uniforms and badges; Insurance of
£1,197 and utilities of £3,905 (although approximately
£2,000 of this relates to an overcharge for gas usage that
will be reclaimed in the next financial year).
The Group has also spent £17,393 on venue maintenance,
which includes the sum of £16,478 that has been spent on
improvements to the Hut.
Excluding the Hut improvement expenditure, the overall
movement of funds for the year showed net income of £603.| |---|---| Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|


The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| |---|---| |**Section F**|**Other Optional Information**| 4 LT700001 (3rd December 2018) Plans for future periods (details of any significant activities planned to achieve them) Introduction of a 2nd Beaver Colony & Squirrel Drey - Leaders required. Expand Cub section leadership to allow taking more into that section. Boulster leadership within Scouts to accomodate expansion. Renovations of rear yard back to lawn, allowing for onsite camping / campskills, as well as the environmental improvement. **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Andrew Warwick
Duncan Lyle
Group Scout Leader
Group Treasurer
D
D
M
M
Y
Y| |---|---| 5 LT700001 (3rd December 2018) ||**2024-2025**|**2023-2024**| |---|---|---| |**Income**||| |AGM|118.00|266.00| |Bank Interest|72.53|68.50| |Donation|1,775.00|1,151.79| |Events|8,087.11|4,136.00| |Events - Beavers|709.00|36.00| |Events - Cubs|350.00|0.00| |Events - Group|198.00|2,236.00| |Events - Scouts|312.00|0.00| |Events - Squirrels|0.00|202.50| |Explorers|1,335.00|0.00| |Fundraising|117.50|1,112.14| |Membership Fees|9,436.00|9,648.00| |Mud Run|604.50|659.00| |Premises Income|2,393.21|1,777.50| |Uniforms and Badges|890.42|60.00| |**Expense**||| |Admin|153.62|702.73| |AGM|88.88|35.92| |Bank Fees|374.00|338.48| |Camping Equipment|1,713.45|487.13| |Events|7,600.42|795.00| |Events - Beavers|718.00|36.00| |Events - Cubs|298.50|0.00| |Events - Group|0.00|2,190.35| |Events - Scouts|150.00|312.00| |Events - Squirrels|0.00|207.00| |Explorers|666.93|0.00| |Fundraising|82.42|287.82| |Insurance|1,197.13|1,088.82| |Meetings|610.44|482.80| |Meetings - Scouts|25.00|0.00| |Membership Costs|5,269.84|5,452.00| |Mud Run|603.00|652.50| |Uniforms and Badges|1,423.27|622.74| |Utilities|3,905.24|952.88| |Venue Maintenance|17,392.95|299.86| |**Account balances**||| |Lloyds Treasurers Account|7,507.27|22,581.09| |Lloyds Business Bank Instant|6,573.70|6,501.17| |Cash|473.06|1,118.02| |Natwest -3rd NFESG Tarn Colony|2,023.63|2,023.63| |Natwest -3rd NFESG Beavers|1.66|1.66| |Natwest -3rd NFESG Denny Pack|486.91|486.91| |Natwest -3rd NFESG Shackelton|223.50|223.50| |Equals|271.43|500.00| ## **Summary** |**Summary**||| |---|---|---| |Account balance brought forward|33,435.98|27,026.58| |Total income|26,398.27|21,353.43| |Total expenditure|42,273.09|14,944.03| |Net income|-15,874.82|6,409.40| |Account balance carried forward|17,561.16|33,435.98| **LT700005 – Scrutineer’s Report to the Trustees (July 2019)** ## Scrutineer's report to the trustees # **Scrutineer's Report to the Trustees of the 3[rd] New Forest Scout Group** I report on the accounts of the Group/District for the year ended 31 March 2025 ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts for the year ending 31 March 2025. ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: ..........IAN BRIANT..................................................................... Address: ......8 TALBOT ROAD.......................................................... .........................DIBDEN PURLIEU......................................................... ..........................SOUTHAMPTON......................................................... ..........................SO45 4PP....................................................................... Date: ...............31 AUGUST 2025.......................................................