2024-12-31-accounts - Old Basing Scouts

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Trustees’ Annual Report for the period

From 01 January 2024 To 31 December 2024

Charity name: OLD BASING SCOUT GROUP (“OBSG”)

Charity registration number: 302202

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the group are as a unit of the Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Group is open to all young people in the locality regardless of their social, racial or religious background.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Group meets the Charity Commission’s public benefit criteria under both the advancement of education as well as the advancement of citizenship or community development headings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of 2 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent’s representation and, in normal times, aims to meet four times annually. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: • The maintenance of Group property; • The raising of funds and the administration of Group finance; • The insurance of persons, property and equipment; • Group public occasions; • Assisting in the recruitment of leaders and other adult support; • Appointing any sub committees that may be required; • Appointing Group Administrators and Advisors other than those who are elected.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Group has provided wide ranging training and experience to c 120 young people aged from 4 to 25 years old in the locality.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. However, income from subscriptions and fundraising has been sufficient for the Group’s day-to-day activities. Funds for the construction of the Baden-Powell Centre were held in separate accounts and were transferred to the Management Committee(CharityNo. 302203)in May2017.

Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Subscription income fell slightly on the prior year being down by £666 at £12,173. The Group suffered a deficit of £7,412 before taking into account the receipt of Gift Aid (£2,013). This was largely as the result of the purchase of tents and equipment (£7,155) from reserves. Since Gift Aid is not a predictable receipt the Group customarily budgets on the basis of zero receipts from this source, and uses Gift Aid receipts to pay for exceptional operating items, eg attendance at International Camps. The consequence of this conservative approach is that the Group was able to weather an exceptionally difficult period such as that experienced through the global pandemic of 2020-21.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum, at a minimum, equivalent to 12 months running costs, circa £14,000. The Group held reserves of £31,481 against this at year end, down from £36,880 in the previous year. This is above the level required for operating expenses. However this can usually be explained by the need to ensure that the Group can hire appropriate venues for section meetings, pay for exceptional items of capital expenditure, as in this financial year, and continue to operate though exceptional circumstances.
Amount of reserves held	Para 1.22	The Group held reserves of £31,481against this at year end, down from £36,880 in the previousyear.
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/a

Additional information (optional) You may choose to include further statements where relevant about:

Principal source of funding is subscriptions.

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The group has in place systems ofinternal *controls* that are designed to provide reasonable assurance against material mismanagement or loss. These include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
Other

Structure, Governance and Management

Description of charity’s trusts:		Established by Trust Deed (12 May 1950) and first registered on 11 August 1962.
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trustees are trained in accordance with the Policy, Organisation and Rules of The Scout Association.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	OBSG is an independent charity affiliated with the Scout Association of England and Wales (Charity No.306101).
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	OLD BASING SCOUTS
Other name the charity uses
Registered charity number	302202

Charity’s principal address	Basingstoke East Scouts The Clock Tower Chineham Shopping Centre,Chineham BASINGSTOKE Hampshire RG24 8BQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Noble	Chairman
Beverley Teahan	Treasurer	To 19 November 2024
Heather Croxon	Parent Rep.
John Downes	Trustee
Jack Tracy	Acting - GSL
Rob Hucker	Treasurer	From 20 November 2024
Claire Allen	Parent Rep.	From 20 November 2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rob Hucker Full name(s) David Noble Position (eg Secretary, Chairman Treasurer Chair, etc) Date 1 August 2025