## **Trustees’ Annual Report for the period**
**From 01 January 2024 To 31 December 2024**
**Charity name: OLD BASING SCOUT GROUP (“OBSG”)**
**Charity registration number: 302202**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the group are as a unit of the
Scout Association.
The aim of The Scout Association is to promote
the development of young people in achieving
their full physical, intellectual, social and
spiritual potentials, as individuals, as
responsible citizens and as members of their
local, national and international communities.
The method of achieving the aim of the
Association is by providing an enjoyable and
attractive scheme of progressive training,
based on the Scout Promise and Law, and
guided by adult leadership.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Group is open to all young people in the
locality regardless of their social, racial or
religious background.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity Commission’s
public benefit criteria under both the
advancement of education as well as the
advancement of citizenship or community
development headings.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
|Policy on social investment
including program related
investment|Para 1.38||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|The Group is managed by the Group Trustee
Board, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are
responsible for complying with legislation
applicable to charities. This includes the
registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Trustee Board consists of 2 independent
representatives, Chair, Treasurer and Secretary
together with the Group Scout Leader,
individual section leaders and parent’s
representation and, in normal times, aims to
meet four times annually.
This Group Trustee Board exists to support the
Group Scout Leader in meeting the
responsibilities of the appointments and is
responsible for:
•
The maintenance of Group property;
•
The raising of funds and the
administration of Group finance;
•
The insurance of persons, property and
equipment;
•
Group public occasions;
•
Assisting in the recruitment of leaders
and other adult support;
•
Appointing any sub committees that
may be required;
•
Appointing Group Administrators and
Advisors other than those who are
elected.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Group has provided wide ranging training
and experience to c 120 young people aged
from 4 to 25 years old in the locality.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41|The Group does not have sufficient funds to
invest in longer term investments. The Group
has therefore adopted a risk-averse strategy to
the investment of its funds. All funds are held in
cash using only mainstream banks or building
societies.
However, income from subscriptions and
fundraising has been sufficient for the Group’s
day-to-day activities.
Funds for the construction of the Baden-Powell
Centre were held in separate accounts and
were transferred to the Management
Committee(CharityNo. 302203)in May2017.|
||||
Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Subscription income fell slightly on the prior
year being down by £666 at £12,173. The
Group suffered a deficit of £7,412 before
taking into account the receipt of Gift Aid
(£2,013). This was largely as the result of the
purchase of tents and equipment (£7,155) from
reserves. Since Gift Aid is not a predictable
receipt the Group customarily budgets on the
basis of zero receipts from this source, and
uses Gift Aid receipts to pay for exceptional
operating items, eg attendance at International
Camps. The consequence of this conservative
approach is that the Group was able to
weather an exceptionally difficult period such
as that experienced through the global
pandemic of 2020-21.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the charitable
activities of the group should income and
fundraising activities fall short. The Group
Executive Committee considers that the group
should hold a sum, at a minimum, equivalent
to 12 months running costs, circa £14,000.
The Group held reserves of £31,481 against
this at year end, down from £36,880 in the
previous year. This is above the level required
for operating expenses. However this can
usually be explained by the need to ensure that
the Group can hire appropriate venues for
section meetings, pay for exceptional items of
capital expenditure, as in this financial year,
and continue to operate though exceptional
circumstances.|
|Amount of reserves held|Para 1.22|The Group held reserves of £31,481against this
at year end, down from £36,880 in the
previousyear.|
|Reasons for holding zero
reserves|Para 1.22|N/a|
|Details of fund materially in
deficit|Para 1.24|N/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a|
**Additional information (optional)** You may choose to include further statements where relevant about:
Principal source of funding is subscriptions.
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|The group has in place systems of**_internal_**
**_controls_** that are designed to provide
reasonable assurance against material
mismanagement or loss. These include 2
signatories for all payments and a
comprehensive insurance policy to ensure that
insurable risks are covered.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Established by Trust Deed (12 May 1950) and
first registered on 11 August 1962.|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are those of
the Scout Association. They consist of a Royal
Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy,
Organisation and Rules of the Scout
Association.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its rules
which are common to all Scouts.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance with
the Policy, Organisation and Rules of The Scout
Association.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Trustees are trained in accordance with
the Policy, Organisation and Rules of The Scout
Association.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|OBSG is an independent charity affiliated with
the Scout Association of England and Wales
(Charity No.306101).|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|OLD BASING SCOUTS|
|---|---|
|Other name the charity uses||
|Registered charity number|302202|
|Charity’s principal address|Basingstoke East Scouts
The Clock Tower
Chineham Shopping Centre,Chineham
BASINGSTOKE
Hampshire
RG24 8BQ|
|---|---|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||David Noble|Chairman|||
||Beverley Teahan|Treasurer|To 19 November 2024||
||Heather Croxon|Parent Rep.|||
||John Downes|Trustee|||
||Jack Tracy|Acting - GSL|||
||Rob Hucker|Treasurer|From 20 November 2024||
||Claire Allen|Parent Rep.|From 20 November 2024||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Rob Hucker **Full name(s)** David Noble **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 1 August 2025