229[th] St Aldhelm’s Scout Group AGM - Friday 3[rd] October 2025, 6pm
Attendees: Anne Baines (trustee), Jacob Baines , Nick Baines, Ros Green (Treasurer) and Jenny Bhambri-Lyte (trustee).
Apologies: Jon Norman (Chair), Joseph Baines.
| Item | Action | |
|---|---|---|
| 1. Anne welcomed everyone to the meeting. | ||
| 2. Apologies from Jon and Joseph. | ||
| 3. Minutes of the last AGM were discussed. Proposed by Jenny Bhambri-Lyte | ||
| and | seconded by Anne Baines. The minutes were accepted as a true and | |
| accurate record. | ||
| 4. Governance topics | ||
| a. Group’s financial year – fully and independently scrutinised by | ||
| Scott Canning. This year’s balance is £65,253.06 (last year it was | ||
| £58,472.31). Running costs of building £13k per annum (building | ||
| insurance, maintenance, utilities and music licence). | ||
| b. Changes to numbers of members that may be elected to Trustee | ||
| board – a maximum of twelve. We will have five trustees with the | ||
| treasurer, ideally we should have six. Additional trustees to be | ||
| added, as and when formally agreed. | ||
| 5. Review of the previous year | ||
| a. The Group Scout Leader’s review of Scouting in 229thSt Aldhelm | ||
| Scout Group – very successful whole group sleepover at Airhop. | ||
| Each section has done a variety of activities. | ||
| b. Received and considered the Annual Report of the Group Trustee | ||
| Board including the annual Statement of the Accounts. | ||
| 6. Making appointments | ||
| a. To note any other supporters who may be admitted to | ||
| membership of the Group Scout Council, including former Scouts | ||
| and parents, by the Group Scout Leader, the Group Trustee Board | ||
| or the Group Scout Council – potentially to be added. | ||
| b. To approve the Group Scout Leader’s nomination of the Group | ||
| Chair – proposed by Anne, seconded by Jacob. | ||
| c. Election of the Group Treasurer – Anne proposed Ros Green as | ||
| Group Treasurer. Seconded by Jenny. Unanimously approved. | ||
| d. Elections of members to the Group Trustee Board – none to elect, | 6d – Sally later confirmed | |
| at present. Possible interest from Sally Quigg. | that she will be a trustee. | |
| e. To approve the Group Scout Leader’s nominations to the Group | ||
| Trustee Board – n/a. | ||
| f. To appoint the Auditor – Scott Canning appointed to do | ||
| independent checks. | ||
| 7. AOB – none. | ||
| 8. There was no district representative attending. The meeting closed at | ||
| 6.44pm. |
| 2024-2025 | 2023-2024 | |
|---|---|---|
| Income | ||
| Badges | 50.00 | 0.00 |
| Bank Fees | -4.31 | 0.00 |
| Bank Interest | 172.51 | 72.67 |
| Car parking | 8,981.12 | 6,379.16 |
| Donaton | 100.00 | 552.00 |
| Events | 7,826.50 | 3,731.00 |
| Events - Beavers | 276.00 | 1,188.00 |
| Events - Cubs | 928.50 | 3,461.48 |
| Events - Explorers | 1,440.00 | 0.00 |
| Events - Scouts | 22,009.67 | 17,574.86 |
| Fundraising - Switzerland | 2,289.31 | 6,574.66 |
| Meetngs | 0.00 | 103.78 |
| Rent | 6,358.97 | 14,645.54 |
| Season car parking | 11,179.88 | 0.00 |
| Subscriptons | 26,574.12 | 27,065.42 |
| Uniform | 2,752.73 | 2,804.64 |
| Expense | ||
| Actvity Equipment | 524.21 | 553.94 |
| Admin | 325.10 | 1,015.03 |
| Badges | 1,152.40 | 1,710.08 |
| Bank Fees | 1,539.13 | 1,838.51 |
| Camping Equipment | 899.73 | 705.75 |
| Car parking | 232.93 | 0.00 |
| Events | 7,909.12 | 1,431.13 |
| Events - Beavers | 518.77 | 308.20 |
| Events - Cubs | 794.58 | 2,485.85 |
| Events - Explorers | 1,399.97 | 0.00 |
| Events - Scouts | 43,146.52 | 17,165.15 |
| Fundraising - Switzerland | 926.20 | 1,710.99 |
| Insurance | 2,745.94 | 3,533.70 |
| Licences | 877.24 | 839.49 |
| Meetngs | 587.56 | 965.78 |
| Meetngs - Beavers | 148.09 | 429.03 |
| Meetngs - Cubs | 439.75 | 82.26 |
| Meetngs - Scouts | 368.89 | 653.49 |
| Membership Costs | 8,977.50 | 8,750.00 |
| Minibus/Transport | 1,082.25 | 342.51 |
| Rates | 177.14 | 181.76 |
| Rent (items to charge) | 0.00 | 277.51 |
| Training | 60.00 | 60.00 |
| Uniform | 2,144.11 | 2,412.43 |
| Utlites | 4,157.64 | 4,589.06 |
| Venue Maintenance | 3,019.48 | 21,664.60 |
Account balances
| Account balances | ||
|---|---|---|
| Lloyds - Group account | 52,104.52 | 37,379.95 |
| Lloyds - savings | 12,291.70 | 20,320.97 |
| Expense Account | 306.84 | 221.39 |
| Cash account | 50.00 | 50.00 |
| Summary | ||
| Account balance brought forward | 57,972.31 | 47,475.35 |
| Total income | 90,935.00 | 84,153.21 |
| Total expenditure | 84,154.25 | 73,706.25 |
| Net income | 6,780.75 | 10,446.96 |
| Account balance carried forward | 64,753.06 | 57,972.31 |
229th Bristol St Aldhelm's Bedminster Scouts Group Independent Examiner's Report 2024-2025
Independent examiner's report on the accounts
Report to the trustees/ Charity Name members of 229th Bristol St Aldhelm s Bedminster Scouts Group On accounts for the year 31[st] March 2025 Charity no 302186 ended (if any) Set out on pages 2-3 I report to the trustees on my examination of the accounts of the above 31 / 03 / 2025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act . under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 25/09/2025 |
|---|---|---|
| Scott Canning MAAT | ||
| Association of Accounting Technicians | ||
| 10 Meadow Street, Avonmouth | ||
| Bristol | ||
| BS11 9AR |
October 2018
1
IER
229th Bristol St Aldhelm's Bedminster Scouts Group STATEMENT OF ACCOUNT Income and Expenditure Statement Year.. 2024125 INCOME £ Income Badges Bank Interest Car parking Donation Events Events - Beavers Events- Cubs Events - Explorers Events - Scouts Fundraising - Switzerland Rent SUbriptIOns Uniform 50.00 172.51 20,161.00 100.00 7,826.50 276.00 928.50 1,440.00 22,009.67 2,289.31 6,358.97 26,574.12 2,752.73 Totsl Incomo forthe Period 90,939.31 Ex enditure £ Expenditure Activity Equipment Admin Badges Bank Fees Camping Equipment Car Parking Events Events - Beavers Events - Cubs Events - Explorers Events - Scouts Fundraising - Switzerland Insurance Licences Meetings Meetings - Beavers Meetings - Cubs Meetings - Scouts Membership Costs minibusransp0rt Rates Training Uniform utilities Venue Maintenance 524.21 325.10 1,152.40 1,543.44 899.73 232.93 7,909.12 518.77 794.58 1,399.97 43,146.52 926.20 2,745.94 877.24 587.56 148.09 439.75 368.89 8,977.50 1,082.25 177.14 60.00 2,144.11 4,157.64 3,019.48 Total Expense for the perlod 84,158.56 Surplus for year 6,780.75 Page 2
Balance of Funds Opening Balance brought forward Total Income Sub Total Expenditure 58,472.31 90,939.31 149,411.62 84,158.56 Closing Balance carried fotward 65,253.06 Signed............... Position In Club............ Date............ PrinlName........................................ nin balance break down Club Current Account Club Savin s Account Expense Account Pett Cash 37,379.95 20,320.97 221.39 550 00 58,472.31 Closin balance break down Club CLJrrent Account Club Savin s Account ense Account Petl Cash 52,104.52 12,291.70 306.84 550.00 65,253.06 Movement 6,780.75 Page 3