## 229[th] St Aldhelm’s Scout Group AGM - Friday 3[rd] October 2025, 6pm 

Attendees: Anne Baines (trustee), Jacob Baines , Nick Baines, Ros Green (Treasurer) and Jenny Bhambri-Lyte (trustee). 

Apologies: Jon Norman (Chair), Joseph Baines. 

|Item||Action|
|---|---|---|
|1. Anne welcomed everyone to the meeting.|||
|2. Apologies from Jon and Joseph.|||
|3. Minutes of the last AGM were discussed.  Proposed by Jenny Bhambri-Lyte|||
|and|seconded by Anne Baines.  The minutes were accepted as a true and||
|accurate record.|||
|4. Governance topics|||
||a. Group’s financial year – fully and independently scrutinised by||
||Scott Canning.  This year’s balance is £65,253.06 (last year it was||
||£58,472.31). Running costs of building £13k per annum (building||
||insurance, maintenance, utilities and music licence).||
||b. Changes to numbers of members that may be elected to Trustee||
||board – a maximum of twelve. We will have five trustees with the||
||treasurer, ideally we should have six.  Additional trustees to be||
||added, as and when formally agreed.||
|5. Review of the previous year|||
||a. The Group Scout Leader’s review of Scouting in 229thSt Aldhelm||
||Scout Group – very successful whole group sleepover at Airhop.||
||Each section has done a variety of activities.||
||b. Received and considered the Annual Report of the Group Trustee||
||Board including the annual Statement of the Accounts.||
|6. Making appointments|||
||a. To note any other supporters who may be admitted to||
||membership of the Group Scout Council, including former Scouts||
||and parents, by the Group Scout Leader, the Group Trustee Board||
||or the Group Scout Council – potentially to be added.||
||b. To approve the Group Scout Leader’s nomination of the Group||
||Chair – proposed by Anne, seconded by Jacob.||
||c. Election of the Group Treasurer – Anne proposed Ros Green as||
||Group Treasurer.  Seconded by Jenny.  Unanimously approved.||
||d. Elections of members to the Group Trustee Board – none to elect,|6d – Sally later confirmed|
||at present. Possible interest from Sally Quigg.|that she will be a trustee.|
||e. To approve the Group Scout Leader’s nominations to the Group||
||Trustee Board – n/a.||
||f. To appoint the Auditor – Scott Canning appointed to do||
||independent checks.||
|7. AOB – none.|||
|8. There was no district representative attending.  The meeting closed at|||
|6.44pm.|||





||**2024-2025**|**2023-2024**|
|---|---|---|
|**Income**|||
|Badges|50.00|0.00|
|Bank Fees|-4.31|0.00|
|Bank Interest|172.51|72.67|
|Car parking|8,981.12|6,379.16|
|Donaton|100.00|552.00|
|Events|7,826.50|3,731.00|
|Events - Beavers|276.00|1,188.00|
|Events - Cubs|928.50|3,461.48|
|Events - Explorers|1,440.00|0.00|
|Events - Scouts|22,009.67|17,574.86|
|Fundraising - Switzerland|2,289.31|6,574.66|
|Meetngs|0.00|103.78|
|Rent|6,358.97|14,645.54|
|Season car parking|11,179.88|0.00|
|Subscriptons|26,574.12|27,065.42|
|Uniform|2,752.73|2,804.64|
|**Expense**|||
|Actvity Equipment|524.21|553.94|
|Admin|325.10|1,015.03|
|Badges|1,152.40|1,710.08|
|Bank Fees|1,539.13|1,838.51|
|Camping Equipment|899.73|705.75|
|Car parking|232.93|0.00|
|Events|7,909.12|1,431.13|
|Events - Beavers|518.77|308.20|
|Events - Cubs|794.58|2,485.85|
|Events - Explorers|1,399.97|0.00|
|Events - Scouts|43,146.52|17,165.15|
|Fundraising - Switzerland|926.20|1,710.99|
|Insurance|2,745.94|3,533.70|
|Licences|877.24|839.49|
|Meetngs|587.56|965.78|
|Meetngs - Beavers|148.09|429.03|
|Meetngs - Cubs|439.75|82.26|
|Meetngs - Scouts|368.89|653.49|
|Membership Costs|8,977.50|8,750.00|
|Minibus/Transport|1,082.25|342.51|
|Rates|177.14|181.76|
|Rent (items to charge)|0.00|277.51|
|Training|60.00|60.00|
|Uniform|2,144.11|2,412.43|
|Utlites|4,157.64|4,589.06|
|Venue Maintenance|3,019.48|21,664.60|





## **Account balances** 

|**Account balances**|||
|---|---|---|
|Lloyds - Group account|52,104.52|37,379.95|
|Lloyds - savings|12,291.70|20,320.97|
|Expense Account|306.84|221.39|
|Cash account|50.00|50.00|
|**Summary**|||
|Account balance brought forward|57,972.31|47,475.35|
|Total income|90,935.00|84,153.21|
|Total expenditure|84,154.25|73,706.25|
|Net income|6,780.75|10,446.96|
|Account balance carried forward|64,753.06|57,972.31|





229th Bristol St Aldhelm's Bedminster
Scouts Group
Independent Examiner's Report
2024-2025

**Independent examiner's report on the accounts** 


**Report to the trustees/** Charity Name **members of** 229th Bristol St Aldhelm s Bedminster Scouts Group **On accounts for the year** 31[st] March 2025 **Charity no** 302186 **ended (if any) Set out on pages** 2-3 I report to the trustees on my examination of the accounts of the above 31 / 03 / 2025. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act . under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

|**Signed:**<br>**Name:**<br>**Relevant professional**<br>**qualification(s) or body**<br>**(if any):**<br>**Address:**|**Date:**|25/09/2025|
|---|---|---|
||||
||||
||||
||Scott Canning MAAT||
||||
||Association of Accounting Technicians||
||||
||10 Meadow Street, Avonmouth||
||Bristol||
||BS11 9AR||



**October 2018** 

**1** 

**IER** 



229th Bristol St Aldhelm's Bedminster Scouts Group
STATEMENT OF ACCOUNT
Income and Expenditure Statement
Year.. 2024125
INCOME
£ Income
Badges
Bank Interest
Car parking
Donation
Events
Events - Beavers
Events- Cubs
Events - Explorers
Events - Scouts
Fundraising - Switzerland
Rent
SUb￿riptIOns
Uniform
50.00
172.51
20,161.00
100.00
7,826.50
276.00
928.50
1,440.00
22,009.67
2,289.31
6,358.97
26,574.12
2,752.73
Totsl Incomo forthe Period
90,939.31
Ex
enditure
£ Expenditure
Activity Equipment
Admin
Badges
Bank Fees
Camping Equipment
Car Parking
Events
Events - Beavers
Events - Cubs
Events - Explorers
Events - Scouts
Fundraising - Switzerland
Insurance
Licences
Meetings
Meetings - Beavers
Meetings - Cubs
Meetings - Scouts
Membership Costs
minibus￿ransp0rt
Rates
Training
Uniform
utilities
Venue Maintenance
524.21
325.10
1,152.40
1,543.44
899.73
232.93
7,909.12
518.77
794.58
1,399.97
43,146.52
926.20
2,745.94
877.24
587.56
148.09
439.75
368.89
8,977.50
1,082.25
177.14
60.00
2,144.11
4,157.64
3,019.48
Total Expense for the perlod
84,158.56
Surplus for year
6,780.75
Page 2

Balance of Funds
Opening Balance brought forward
Total Income
Sub Total
Expenditure
58,472.31
90,939.31
149,411.62
84,158.56
Closing Balance carried fotward
65,253.06
Signed...............
Position In Club............
Date............
PrinlName........................................
nin
balance break down
Club Current Account
Club Savin
s Account
Expense Account
Pett Cash
37,379.95
20,320.97
221.39
550 00
58,472.31
Closin
balance break down
Club CLJrrent Account
Club Savin
s Account
ense Account
Petl Cash
52,104.52
12,291.70
306.84
550.00
65,253.06
Movement
6,780.75
Page 3