229[th] St Aldhelm’s Scout Group AGM - Friday 4[th] October 2024, 6pm Attendees: Anne Baines (trustee), Jacob Baines , Nick Baines, Jon Norman (trustee), Teresa Dunsford and Jenny Bhambri-Lyte (trustee).
Item Action
| 1. Jon N welcomed everyone to the meeting. 2. Apologies from Joseph. 3. Minutes of the last AGM were discussed. Proposed by Jenny Bhambri-Lyte and seconded by Anne Baines. The minutes were accepted as a true and accurate record. 4. Governance topics a. Group’s financial year – this year’s balance is £58,472.31 (last year it was £47,475.35). b. Changes to numbers of members that may be elected to Trustee board – a maximum of twelve. We have four trustees, ideally we should have six. 5. Review of the previous year a. The Group Scout Leader’s review of Scouting in 229thSt Aldhelm Scout Group – very successful trip to Switzerland. b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts - see action point. 6. Making appointments a. To note any other supporters who may be admitted to membership of the Group Scout Council, including former Scouts and parents, by the Group Scout Leader, the Group Trustee Board or the Group Scout Council – none to be added. b. To approve the Group Scout Leader’s nomination of the Group Chair – proposed by Anne, seconded by Sarah. c. Election of the Group Secretary – post will no longer exist. Jenny to continue with duties, as trustee. Proposed by Jon, seconded by Teresa. d. Election of the Group Treasurer – no election as no candidates as yet. e. Elections of members to the Group Trustee Board – none to elect, at present. f. To approve the Group Scout Leader’s nominations to the Group Trustee Board – n/a. g. To appoint the Auditor – Scott Canning appointed to do independent checks. 7. AOB – Teresa commented that 229this one of the best run groups, in all senses. 8. The meeting closed at 6.47pm. |
4a. Jon & Anne to calculate the essential costs for a year, should we suddenly lose all income. 4b. Anne has ideas for leaders who can be approached to be trustees. 5b. To be looked at in three months (January 2025), once we have calculated annual running costs. 6d. Teresa find out which groups need a treasurer, with a view to swapping leaders/treasurers (Sarah) |
|---|---|
| 2023-2024 | 2022-2023 | |
|---|---|---|
| Income | ||
| Bank Interest | 72.67 | 0.90 |
| Car parking | 6,379.16 | 0.00 |
| Donaton | 552.00 | 2,113.00 |
| Events | 3,731.00 | 7,346.19 |
| Events - Beavers | 1,188.00 | 1,902.00 |
| Events - Cubs | 3,461.48 | 3,561.28 |
| Events - Scouts | 17,574.86 | 14,289.00 |
| Fundraising - Switzerland | 6,574.66 | 300.54 |
| Meetngs | 103.78 | 0.00 |
| Membership Fees | 0.00 | 700.00 |
| Rent | 14,645.54 | 4,359.27 |
| Subscriptons | 27,065.42 | 27,409.60 |
| Uniform | 2,804.64 | 3,412.38 |
| Utlites | 0.00 | 183.72 |
| Expense | ||
| Actvity Equipment | 553.94 | 0.00 |
| Admin | 1,015.03 | 0.00 |
| Badges | 1,710.08 | 1,145.58 |
| Bank Fees | 1,838.51 | 1,836.83 |
| Camping Equipment | 705.75 | 707.44 |
| Donaton | 0.00 | 1,863.00 |
| Events | 1,431.13 | 11,973.50 |
| Events - Beavers | 308.20 | 0.00 |
| Events - Cubs | 2,485.85 | 514.10 |
| Events - Scouts | 17,165.15 | 7,007.53 |
| Fundraising - Switzerland | 1,710.99 | 0.00 |
| Insurance | 3,533.70 | 3,286.53 |
| Licences | 839.49 | 881.96 |
| Meetngs | 965.78 | 2,115.79 |
| Meetngs - Beavers | 429.03 | 74.00 |
| Meetngs - Cubs | 82.26 | 0.00 |
| Meetngs - Scouts | 653.49 | 41.59 |
| Membership Costs | 8,750.00 | 9,500.00 |
| Minibus/Transport | 342.51 | 1,194.41 |
| Rates | 181.76 | 363.52 |
| Rent (items to charge) | 277.51 | 0.00 |
| Training | 60.00 | 60.00 |
| Uniform | 2,412.43 | 4,966.11 |
| Utlites | 4,589.06 | 3,642.11 |
| Venue Maintenance | 21,664.60 | 21,434.88 |
| Account balances | ||
| Lloyds - Group account | 37,379.95 | 46,054.94 |
| Lloyds - savings | 20,320.97 | 1,420.41 |
| Expense Account | 221.39 | 0.00 |
|---|---|---|
| Cash account | 550.00 | 0.00 |
| Summary | ||
| Account balance brought forward | 47,475.35 | 54,506.35 |
| Total income | 84,153.21 | 65,577.88 |
| Total expenditure | 73,706.25 | 72,608.88 |
| Net income | 10,446.96 | -7,031.00 |
| Account balance carried forward | 58,472.31 | 47,475.35 |
229th Bristol St Aldhelm's Bethninster Scouts Group Independent Examiner's Report 2023-2024
229th 8rlstol St Aldhelm's Bedminster Scouts Group STATEMEKf OF ACCOUNT Inm• and EXndItle Statsmant Year: 2023124 INC £ In¢omo Bank Interest Car parking Donation Events Events - Beave Events- Cubs Events - Scouts Fundraising - Swltterland Meellngs Membershlp Fee8 Renl Subscrlptions Uniform 72.67 8.929.16 552.00 3,731.00 1,188.00 3.461.48 17,574.86 6,574.66 103.78 0.00 14.845.54 27.065.42 2,804.64 Total Incom• for th• P•rlod M703.21 £ expondl¢ur• Activity Equlpment Admin Badges Bank Fees Camplng Equipment Events Events - Beavérs Events - Cubs Evonts- Scouts Fundralsing - Swttzerland Insurance Licen8 Meetings Meeting8- Be8vers Meeting$- Cubs Meetings- Scouts Membership Costs MinibuslTransr Rates Rent Iltems to charge} Training Uniform Ulilrties Venue Maintenance 553.94 1,015.03 1,710.08 1,838.51 705.7S 1,431.13 308.20 2.485.85 17,165.15 1,710.99 3.533.70 839.49 965.78 429.03 82.26 653.49 8,750.00 342.61 181.76 277.51 60.00 2.412.43 4,589.06 21,664.60 Total Expense lor the perfod 73,706.23 Surplus for yur 10,996.96 Page 2
Balance of Funds Opening Balance brought forward Total Income Sub Total Expenditure 47,475.35 84,703.21 132.178.56 73.706.25 Closing Balance carried forward 58.472.31 Signed....... Position In Club..-.. Dale.............. Print Name........................................ enin balance break down Group Current Account Grou Savin s Account Pe Cash 46,054.94 1,420.41 0.00 47.475.35 Closin balance break down Club Current Account Club Savin s Account Expense Account Cash 37.379.95 20,320.97 221 39 550.00 58.472.31 Movement 10.996.96 Page 3
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of 229th Bristol St Aldhelm's Bedminster Scouts Group On accounts for the year ended 31$l March 2024 Charity no (if any) 302186 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'lhe Trust") for the year ended 31103 12024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in cafrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llb) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause lo believe that in. any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached Signed: Date: 11012ol Name: Scott Canning MAAT Relevant professional qualificationls} or body (if any): Association of Accounting Technicians Address: 10 Meadow Street, Avonmouth Bristol BS119AR IER October 2018