## 229[th] St Aldhelm’s Scout Group AGM - Friday 4[th] October 2024, 6pm Attendees: Anne Baines (trustee), Jacob Baines , Nick Baines, Jon Norman (trustee), Teresa Dunsford and Jenny Bhambri-Lyte (trustee).
Item Action
|1. Jon N welcomed everyone to the meeting.
2. Apologies from Joseph.
3. Minutes of the last AGM were discussed. Proposed by Jenny Bhambri-Lyte
and seconded by Anne Baines. The minutes were accepted as a true and
accurate record.
4. Governance topics
a. Group’s financial year – this year’s balance is £58,472.31 (last year
it was £47,475.35).
b. Changes to numbers of members that may be elected to Trustee
board – a maximum of twelve. We have four trustees, ideally we
should have six.
5. Review of the previous year
a. The Group Scout Leader’s review of Scouting in 229thSt Aldhelm
Scout Group – very successful trip to Switzerland.
b. To receive and consider the Annual Report of the Group Trustee
Board including the annual Statement of the Accounts - see action
point.
6. Making appointments
a. To note any other supporters who may be admitted to
membership of the Group Scout Council, including former Scouts
and parents, by the Group Scout Leader, the Group Trustee Board
or the Group Scout Council – none to be added.
b. To approve the Group Scout Leader’s nomination of the Group
Chair – proposed by Anne, seconded by Sarah.
c. Election of the Group Secretary – post will no longer exist. Jenny
to continue with duties, as trustee. Proposed by Jon, seconded by
Teresa.
d. Election of the Group Treasurer – no election as no candidates as
yet.
e. Elections of members to the Group Trustee Board – none to elect,
at present.
f. To approve the Group Scout Leader’s nominations to the Group
Trustee Board – n/a.
g. To appoint the Auditor – Scott Canning appointed to do
independent checks.
7. AOB – Teresa commented that 229this one of the best run groups, in all
senses.
8. The meeting closed at 6.47pm.|4a. Jon & Anne to calculate
the essential costs for a year,
should we suddenly lose all
income.
4b. Anne has ideas for
leaders who can be
approached to be trustees.
5b. To be looked at in three
months (January 2025), once
we have calculated annual
running costs.
6d. Teresa find out which
groups need a treasurer, with
a view to swapping
leaders/treasurers (Sarah)|
|---|---|
||**2023-2024**|**2022-2023**|
|---|---|---|
|**Income**|||
|Bank Interest|72.67|0.90|
|Car parking|6,379.16|0.00|
|Donaton|552.00|2,113.00|
|Events|3,731.00|7,346.19|
|Events - Beavers|1,188.00|1,902.00|
|Events - Cubs|3,461.48|3,561.28|
|Events - Scouts|17,574.86|14,289.00|
|Fundraising - Switzerland|6,574.66|300.54|
|Meetngs|103.78|0.00|
|Membership Fees|0.00|700.00|
|Rent|14,645.54|4,359.27|
|Subscriptons|27,065.42|27,409.60|
|Uniform|2,804.64|3,412.38|
|Utlites|0.00|183.72|
|**Expense**|||
|Actvity Equipment|553.94|0.00|
|Admin|1,015.03|0.00|
|Badges|1,710.08|1,145.58|
|Bank Fees|1,838.51|1,836.83|
|Camping Equipment|705.75|707.44|
|Donaton|0.00|1,863.00|
|Events|1,431.13|11,973.50|
|Events - Beavers|308.20|0.00|
|Events - Cubs|2,485.85|514.10|
|Events - Scouts|17,165.15|7,007.53|
|Fundraising - Switzerland|1,710.99|0.00|
|Insurance|3,533.70|3,286.53|
|Licences|839.49|881.96|
|Meetngs|965.78|2,115.79|
|Meetngs - Beavers|429.03|74.00|
|Meetngs - Cubs|82.26|0.00|
|Meetngs - Scouts|653.49|41.59|
|Membership Costs|8,750.00|9,500.00|
|Minibus/Transport|342.51|1,194.41|
|Rates|181.76|363.52|
|Rent (items to charge)|277.51|0.00|
|Training|60.00|60.00|
|Uniform|2,412.43|4,966.11|
|Utlites|4,589.06|3,642.11|
|Venue Maintenance|21,664.60|21,434.88|
|**Account balances**|||
|Lloyds - Group account|37,379.95|46,054.94|
|Lloyds - savings|20,320.97|1,420.41|
|Expense Account|221.39|0.00|
|---|---|---|
|Cash account|550.00|0.00|
|**Summary**|||
|Account balance brought forward|47,475.35|54,506.35|
|Total income|84,153.21|65,577.88|
|Total expenditure|73,706.25|72,608.88|
|Net income|10,446.96|-7,031.00|
|Account balance carried forward|58,472.31|47,475.35|
229th Bristol St Aldhelm's Bethninster
Scouts Group
Independent Examiner's Report
2023-2024
229th 8rlstol St Aldhelm's Bedminster Scouts Group
STATEMEKf OF ACCOUNT
Inm• and EXndItle Statsmant
Year: 2023124
INC
£ In¢omo
Bank Interest
Car parking
Donation
Events
Events - Beave
Events- Cubs
Events - Scouts
Fundraising - Swltterland
Meellngs
Membershlp Fee8
Renl
Subscrlptions
Uniform
72.67
8.929.16
552.00
3,731.00
1,188.00
3.461.48
17,574.86
6,574.66
103.78
0.00
14.845.54
27.065.42
2,804.64
Total Incom• for th• P•rlod
M703.21
£ expondl¢ur•
Activity Equlpment
Admin
Badges
Bank Fees
Camplng Equipment
Events
Events - Beavérs
Events - Cubs
Evonts- Scouts
Fundralsing - Swttzerland
Insurance
Licen8
Meetings
Meeting8- Be8vers
Meeting$- Cubs
Meetings- Scouts
Membership Costs
MinibuslTransr
Rates
Rent Iltems to charge}
Training
Uniform
Ulilrties
Venue Maintenance
553.94
1,015.03
1,710.08
1,838.51
705.7S
1,431.13
308.20
2.485.85
17,165.15
1,710.99
3.533.70
839.49
965.78
429.03
82.26
653.49
8,750.00
342.61
181.76
277.51
60.00
2.412.43
4,589.06
21,664.60
Total Expense lor the perfod
73,706.23
Surplus for yur
10,996.96
Page 2
Balance of Funds
Opening Balance brought forward
Total Income
Sub Total
Expenditure
47,475.35
84,703.21
132.178.56
73.706.25
Closing Balance carried forward
58.472.31
Signed.......
Position In Club..-..
Dale..............
Print Name........................................
enin
balance break down
Group Current Account
Grou
Savin
s Account
Pe
Cash
46,054.94
1,420.41
0.00
47.475.35
Closin
balance break down
Club Current Account
Club Savin
s Account
Expense Account
Cash
37.379.95
20,320.97
221 39
550.00
58.472.31
Movement
10.996.96
Page 3
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
229th Bristol St Aldhelm's Bedminster Scouts Group
On accounts for the year
ended
31$l March 2024
Charity no
(if any)
302186
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity I'lhe Trust") for the year ended 31103 12024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basls of report of the accounts in accordance with the requirements of the Charities Act
2011 {"the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in cafrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515llb) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause lo believe that in. any material respect..
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached
Signed:
Date:
11012ol
Name:
Scott Canning MAAT
Relevant professional
qualificationls} or body
(if any):
Association of Accounting Technicians
Address:
10 Meadow Street, Avonmouth
Bristol
BS119AR
IER
October 2018