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2024-03-31-accounts

63[rd] Bristol (St Andrew with St Bartholomew) Scout Group

Trustees’ Annual Report

01/04/2023 to 31/03/2024

Charity Name 63rd Bristol Scouts

Registered Charity Number 302164

HQ Registration Number 1294

Address

St Bartholomews Road, Ashley Down, Bristol BS7 9BJ

1

SECTION A - REFERENCE AND ADMINISTRATION DETAILS

Trustees

Trustee Name Ofice (if any) Dates acted if not
for whole year
Ben Goodier Chair
Andrew Stephenson Treasurer
Ellie Spare Secretary
Mike Evans Group Scout Leader
Lucinda Grifiths Cub Scout Leader
Matt Lloyd Scout Leader
Steve Phillips
Royston Smith
Julie Stephenson
John Mitchell Until January 2024
Judy Naylor From January 2024
Glen Maxwell-Heron From Sept 2023

2

SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organization and Rules of The Scout Association.

Constitution

The Group is a trust established under its rules which are common to all Scouts.

Trustee Selection

The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association.

Management and Policies

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders (if opted to take on this responsibility) and parent’s representation, it meets every two months (6 times a year).

Members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months of joining the committee.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and Internal Control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

3

SECTION C - OBJECTIVES AND ACTIVITIES

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of Activities

See attached Section reports.

4

SECTION D - ACHIEVEMENTS AND PERFORMANCE

Summary of Achievements

We have seen a year of consolidation in our youth membership. We have maintained the numbers in our adult leadership team. However, we remain focused on this as we have seen a drop in leaders for Beavers and Cubs. We have a fantastic team of adult leaders and other volunteers. They have been fully committed to supporting all our young people with a programme that has been exciting, adventurous, and allowed many of our young people to gain the top awards in our sections. All our young people have had a chance to have a residential experience.

We began the year with 326 young people. On the census return {January 2024) the numbers had fallen slightly to 312. All the sections enjoyed a full and active programme and gained many badges.

We have three Scout troops: two need extra adults in various roles. We also have three Cub Scout packs they all need extra adults. We have three Beaver colonies; this is the section where we most need to increase our adult volunteers. We have 37 adult leaders, most of them attend on a weekly basis, some however can only attend on a less frequent basis, but their contribution is valuable. Our priority is to continue to recruit more adults through the whole group.

All the sections in the group run a full and active programme with lots of activity. We have focused on getting everyone in the group out camping or having a residential opportunity. We have seen a good number of Chief scout awards presented in all the sections. This is really pleasing as it requires a real commitment from the young people to achieve the top award in their section.

We are continuing to develop good links with several local schools, Sefton Park, and Brunel Fields in particular. We continue to have good links with B and A Church.

My thanks to all the leaders and young leaders who have worked so hard this year, to provide a full and active programme. My thanks to all the parents and young people who have supported the sections at weekly meetings and more especially when we have away from the hut. To all members of the Executive committee who keep the group moving behind the scenes. Ben Goodier as Chair has been a tower of strength. My thanks to Maddie Jenkins and the Cabot Scout District team for their support this year.

The 63[rd] Bristol Scout Group is alive and well. We look forward to a year full of camps and outdoor activity and the continued growth of the 63[rd] . This is dependent on growing our adult volunteer base.

Mike Evans, Group Scout Leader

5

SECTION E - FINANCIAL REVIEW

See attached financial statement.

Reserves Policy

Following its implementation last year, the Group has been operating in line with its agreed reserves policy.

Investment Policy

In the last year, the Group’s investment account was closed and the £4,956.24 transferred to the Group’s main bank account. There are no other investments, and all funds are held in cash-only mainstream banks.

SECTION F - OTHER OPTIONAL INFORMATION

Nothing to report.

6

SECTION G - DECLARATION

The trustees declare that they have approved the trustees’ report above.

Trustee 1

Print Name and Position

BEN GOODIER CHAIR

Signature

Date

Trustee 2

Print Name and Position

MIKE EVANS GROUP SCOUT LEADER

Signature

Date

7

63[rd] Bristol Scout Group Annual Accounts 1[st] April 2023 to 31[st] March 2024

YEAR ON YEAR SUMMARY FY 2023 (£) FY 2023 (£) FY2024 (£) FY2024 (£) Year on Year
Variance(£)
Year on Year
Variance(£)
Income 78,791.95 77,443.76 (1,348.19)
Expenditure (64,512.45) (60,149.65) 4,362.80
Total Surplus 14,279.50 17,294.11 3,014.61
Bank Balance at Year End 107,141.01 129,351.43 22,210.42
Scout Association Deposit at Year End 4,898.52 0 (4,898.52)
Scout Association Deposit Transfer 0 4,956.24 4,956.24
Cash 0 39.93 39.93
Total at Year End 112,039.53 129,391.36 17,351.83
INCOME £ £
April 2023 membership 10720.00
May2023 membership 8860.00
June 2023 membership 9950.00
July2023 membership 6505.00
August 2023 membership 865.00
Sept 2023 Membership 2240.00
Oct 2023 Membership 360.00
Nov 2023 Membership 275.00
Dec 2023 Membership 395.00
Jan 2024 Membership 1795.00
Feb 2024 Membership 405.00
Mar 2024 Membership 135.00
42505.00 42505.00
CAMPS
Brockmead with 7thBristol Cubs CampMay2023 180.00
BJAM Woodhouse Park Cubs / Scouts June 2023 4510.00
YoulburyScouts August 2023 3600.00
YoulburyScouts surplus transfer 41stCheltenham 321.21
Woodhouse Cub Fun CampSept 2023 935.00
Brockmead Cub CampSept 2023 2315.00
Brockmead Scout CampSept 2023 210.00
Woodhouse Beaver Sleepover October 2023 1195.00
Huish Woods Scout CampFebruary2024 1500.00
Air HopSleepover Cubs & Beavers March 2024 3920.00
Lakes income for Scout Campin August 2024 9079.00
27765.21 27765.21
ACTIVITIES
Cubs Aqua Park 175.00
Cubs ice skating 300.00
475.00 475.00
MISCELLANEOUS
Cabot Explorer tripto Switzerland 750.00 750.00
GRANTS / FUNDRAISING
MayFair May2023 3100.67
October 2024Quiz evening 1187.88
February2024Quiz evening 1087.36
March 2024 Disco 572.64
5948.55 5948.55
Total Income 77443.76
16 June 2023 Transfer from Scout Investment Account £4956.24 4956.24
Total 82400.00

Investment Account

Investment Account
OpeningBalance 1stApril 2023 4898.52
Income 57.72
Balance 16thJune 2023 4956.24
Transfer to 63rdBarclays account 33972135 -4956.24
ClosingBalance 16thJune 2023 0.00
EXPENDITURE £
Annual Membership 17160.00 17160.00
CAMPS
Brockmead with 7thBristol Cubs CampMay2023 180.00
BJAM Woodhouse Park Cubs / Scouts June 2023 4162.54
YoulburyScouts August 2023 3328.50
Woodhouse Cub Fun CampSept 2023 1122.79
Brockmead Cub CampSept 2023 1703.20
Brockmead Scout CampSept 2023 339.08
Woodhouse Beaver Sleepover October 2023 1334.83
Huish Woods Scout CampFebruary2024 1073.13
Air HopSleepover Cubs & Beavers March 2024 4135.00
Lakes deposit for Scout Campin August 2024 4452.00
21831.07 21831.07
FUND RAISING EXPENSES
MayFair May2023 1022.18
October 2024Quiz evening 337.32
February2024Quiz evening 453.66
March 2024 Disco 322.15
2135.31 2135.31
THIRD PARTY ACTIVITY SESSIONS
Beaver Scouts 424.25
Cub Scouts 3113.91
Scouts 5064.95
8603.11 8603.11
EXPENSES SECTION ACTIVITIES
Beaver Scouts 188.01
Cub Scouts 245.85
Scouts 779.93
1213.79 1213.79
BADGES / UNIFORM
Badges 2704.07
Certificates 114.15
T shirts 708.20
3526.42 3526.42
BUILDING USE
Church Hall hire 1410.00 1410.00
EQUIPMENT
Insulated food boxes 181.39
Calor Gas bottles 201.77
Hammocks 1188.00
1571.16 1571.16
ADMIN & LEADER TRAINING
Online Youth Management OSM system renewal 190.00
Card Reader /publicitymaterials / cleaning 359.95
Awards 728.00
Training 370.84
1648.79 1648.79
MISCELLANEOUS
CampRefunds 10.00
MembershipRefunds 140.00
Cabot Explorer tripto Switzerland 900.00
1050.00 1050.00
TOTAL EXPENDITURE 60149.65
Total Income 1/4/2023 to 31/3/2024 77443.76
Total Expenditure 1/4/2023 to 31/3/2024 60149.65
ClosingSurplus balance for theyear 17294.11
Openingbalance at 1/4/2023 107141.01
Final total Balance as at 31/3/2024 124435.12
Transfer from Scout Investment Account 4956.24
Total 129391.36
Barclays account no 3397213 129351.43
Cash 39.93
The Scout Association Deposit account no 01628 0.00
Assets at 31/3/2023
Scout Hut 640,440.00
Scout Hut Contents 13500.00
CampingEquipment 38000.00
Badge stock 1140.00
Uniform stock T Shirts / Neckers 2500.00

63[rd] Bristol Scout Group Hut Account 1[st] April 2023 31[st] March 2024

YEAR ON YEAR SUMMARY FY 2023 (£) FY2024 (£) Year on Year Variance
(£)
Income 13,426.77 17,434.31 4,007.54
Expenditure (8,946.81) (8,470.24) 476.57
Total Surplus 4,479.96 8,964.07 4,484.11
Bank balance atyear end 53,874.09 62,838.16 8,964.07
Cash 0 0 0.00
Total 53,874.09 62,838.16 8,964.07
Date Income Amount £ Sub Total £ Total £
April 2023 Shout Out Hut Use 300.00
Bristol Contact Hut use 200.00
J Persson Hut use 120.00
Breeze sports Hut use 560.00
De Glanville Hut use 150.00
Water2Business refund 73.27
1403.27 1403.27
May2023 88thBristol Brownies Hut Use 100.00
88thBristol Guides Hut Use 100.00
Cabot District Explorers Hut use 150.00
Fun Science Hut use 300.00
Bristol Contact Hut use 500.00
B Riach Hut Use 120.00
H Borel Hut Use 60.00
Shout Out Hut use 380.00
1710.00 1710.00
June 2023 Breeze Sports Hut Use 220.00
Shout Out Hut Use 300.00
Fun Science Hut Use 300.00
J Persson Hut Use 120.00
EDF Solar Panel Income 261.92
HilarySudburyHut use 80.00
R Evans Hut use 60.00
JessamyBoydell Hut use 80.00
B Riach Hut use 60.00
D L Keirs Hut use 80.00
88thBristol Brownies Hut use 100.00
1661.92 1661.92
July2023 Z Van Der Velden Hut use 100.00
Breeze Sports Hut Use 360.00
Bristol Contact Hut use 350.00
T J Atkin Hut Use 300.00
Fun Science Hut Use 600.00
Shout Out Hut Use 1050.00
2760.00 2760.00
August 2023 Cabot District Explorers Hut Use 150.00
150.00 150.00
September 2023 EDF Solar Panel Income 279.81
88thBristol Guides Hut Use 100.00
Breeze sports Hut Use 200.00
B Riach Hut Use 140.00
T J Atkin Hut Use 70.00
789.81 £789.81
October 2023 Deposit BroadmeadQuiz night cash 200.00
Breeze Sports Hut use 225.00
Zoe Van der Velden Hut Use 218.75
De Glanville Hut use 35.00
Cabot District ExpEvent Brite ticket salesQuiz 647.22
C Borel Hut use 75.00
Bristol Contact Hut use 280.00
B Riach Hut use 200.00
Fun Science Hut Use 375.00
J Persson Hut Use 150.00
Shout Out Hut use 347.50
2753.47 2753.47
November 2023 Cabot District Explorers Hut Use 150.00
Breeze Sports Hut use 325.00
Bristol Contact Hut use 350.00
De Glanville Hut use 5.00
830.00 830.00
December 2023 J Persson Hut Use 155.00
Fun Science Hut use 250.00
Bristol Contact Hut use 375.00
Z Van Der Zelden Hut use 150.00
S Thomas Hut Use 90.00
Breeze Sports Hut use 325.00
Shout Out Hut use 437.50
B Riach Hut use 100.00
1882.50 1882.50
January2024 Bethan Riach Hut use 50.00
J White Hut Use 100.00
88thBristol Guides Hut Use 100.00
EDF Solar Panel Income 147.30
397.30 397.30
February2024 Bethan Riach Hut use 125.00
De Glanville Hut Use 35.00
Bristol Contact Hut Use 462.50
Breeze Sports Hut use 250.00
Z Van Der Velden Hut use 125.00
J Persson Hut Use 250.00
T J Atkin Hut Use 70.00
Cabot District Explorers Hut Use 150.00
Fun Science Hut use 375.00
1842.50 1842.50
March 2024 EDF SolaPanel Income 66.04
Z Van Der Velden Hut use 187.50
Bethan Riach Hut use 150.00
S Kellett Hut Use 100.00
Bristol Contact Hut Use 250.00
Breeze Sports Hut use 500.00
1253.54 1253.54
Total Income 17434.31
Date` Expenditure
Apr 23 to May23 Water2Business 2 X £40 80.00
June 23 to Mar 24 Water2Business 10 X £37 370.00
450.00 450.00
Apr 23 to May23 BT Broad Brand £31.68 + £40.06 71.74
Jun 23 to Dec 23 BT Broad Band 7 X £36.24 253.68
Jan 24 to Mar 24 BT Broad Band £43.21 + 44.24 + 44.24 131.69
457.11 457.11
Apr 23 to Mar 24 Pure Professionals 12 X £25.50 306.00 306.00
April 2023 Hut CleaningP Andrzejwski 140.00
May2023 Hut CleaningP Andrzejwski 140.00
June 2023 Hut CleaningP Andrzejwski 175.00
July2023 Hut CleaningP Andrzejwski 140.00
August 2023 Hut CleaningP Andrzejwski 140.00
September 2023 Hut CleaningP Andrzejwski 140.00
October 2023 Hut CleaningIsabela Gaszek 140.00
November 2023 Hut CleaningIsabela Gaszek 175.00
December 2023 Hut CleaningIsabela Gaszek 140.00
January2024 Hut CleaningIsabela Gaszek 70.00
January2024 Hut CleaningMilena Kluk 70.00
February2024 Hut CleaningMilena Kluk 140.00
March 2024 Hut CleaningMilena Kluk 140.00
1750.00 1750.00
April 2023 UtilityWarehouse Gas / Electric 433.98
May2023 UtilityWarehouse Gas / Electric 280.28
June 2023 UtilityWarehouse Gas / Electric 113.01
July2023 UtilityWarehouse Gas / Electric 152.38
August 2023 UtilityWarehouse Gas / Electric 123.91
September 2023 UtilityWarehouse Gas / Electric 152.11
October 2023 UtilityWarehouse Gas / Electric 165.71
November 2023 UtilityWarehouse Gas / Electric 182.47
December 2023 UtilityWarehouse Gas / Electric 279.47
January2024 UtilityWarehouse Gas / Electric 94.39
February2024 UtilityWarehouse Gas / Electric 271.88
March 2024 UtilityWarehouse Gas / Electric 255.58
2505.17 2505.17
15thMay2023 Graf artyHut Mural 670.00
19thJune 2023 Jim Sibson Spotlights 219.90
27thJune 2023 Balmoral Systems Fire Alarm Inspection 168.72
27thJune 2023 Balmoral Systems Lights Inspection 168.72
11thJuly2023 Balmoral Systems Repairs Alarm System 119.62
9thFebruary2024 Mike Evans Cleaningmaterials 55.73
24thFebruary2024 Firemark Fire extinguisher maintenance 118.30
19thMarch 2024 Jim Sibson maintenance expenses 108.93
1629.92 1629.92
26thJanuary2024 NFU Mutual Insurance Renewal £1372.04 1372.04
Total Expenditure 8470.24
Summaryof Expenditure
Utilities Electric, gas,water,Broadband 3412.28
Accountancy package 306.00
Cleaning 1750.00
Maintenance,inspections 1629.92
Insurance 1372.04
Total Expenditure 8470.24
SummaryIncome
Hut hire regular users
Hut hire occasional users
Solar Panels
Total Income 17434.31
Total Expenditure 8470.24
Surplus 8964.07
Openingbank balance 53874.09
Surplus 8964.07
ClosingBank balance 62838.16

Independent examlnefs report to the trustees of 63rd Brlstol Scout Group Scout I report to the trustees on my examlnatlon of the accounts of the 63rd Bristol Scout Groupfor the year ended 31 March 2024 Responslbllltles and basls of report As the charity trustees of the 63rd Bristol Scout Group you are responsSble for the preparatlon of the accounts in accordance with the requirements of the Charities Art 2011 (the Acn. I report in respectof myexamlnation ofthe 63rd Bristol Scout Groupaccounts carrled out under sertion 145 of the 2011 Aa and In carrwng out my examination I have followed all the applicable Directions glven by trie Charity Commlsslon under section 14515Xbl of the ACL Independent examlnefs statement I hove completed my examinatlon. I confirm that no matsrlal matters have come to my attentlon in connealon with the exaMIna￿On gi￿n9 me cause to believe that in any materlol respett accounting records were not kept in respect of the 63rd Bristol Scout Group as required by sertion 130 of the Act- or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connectlon wlth the examlnatlon to whSch attention should be drawn In thls report in order to enable a proper understandlng of the accounts to be reached. Signed.. Name:Joanna Tett ACA Relevant professional qualiflcation or membershlp of professional bodles Ilf any).. Instltyte of Chartered Accountants in England and Wales Address: 34 Cherington Road, Brlstol B510 5BJ Date: 28 September2024