63[rd] Bristol (St Andrew with St Bartholomew) Scout Group
## **Trustees’ Annual Report**
**01/04/2023 to 31/03/2024**
**Charity Name** 63rd Bristol Scouts
**Registered Charity Number** 302164
**HQ Registration Number** 1294
**Address**
St Bartholomews Road, Ashley Down, Bristol BS7 9BJ
1
## SECTION A - REFERENCE AND ADMINISTRATION DETAILS
## Trustees
|Trustee Name|Ofice (if any)|Dates acted if not
for whole year|
|---|---|---|
|Ben Goodier|Chair||
|Andrew Stephenson|Treasurer||
|Ellie Spare|Secretary||
|Mike Evans|Group Scout Leader||
|Lucinda Grifiths|Cub Scout Leader||
|Matt Lloyd|Scout Leader||
|Steve Phillips|||
|Royston Smith|||
|Julie Stephenson|||
|John Mitchell||Until January 2024|
|Judy Naylor||From January 2024|
|Glen Maxwell-Heron||From Sept 2023|
2
## SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT
## Governing Document
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organization and Rules of The Scout Association.
## Constitution
The Group is a trust established under its rules which are common to all Scouts.
## Trustee Selection
The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association.
## Management and Policies
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders (if opted to take on this responsibility) and parent’s representation, it meets every two months (6 times a year).
Members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months of joining the committee.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of property
- The raising of funds and the administration of Group finance
- The insurance of persons, property, and equipment
- Group public occasions
- Assisting in the recruitment of leaders and other adult support
- Appointing any sub committees that may be required.
- Appointing Group Administrators and Advisors other than those who are elected.
## Risk and Internal Control
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
3
## SECTION C - OBJECTIVES AND ACTIVITIES
## The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## The Values of Scouting
As Scouts we are guided by these values:
- **Integrity** - We act with integrity; we are honest, trustworthy, and loyal.
- **Respect** - We have self-respect and respect for others.
- **Care** - We support others and take care of the world in which we live.
- **Belief** - We explore our faiths, beliefs, and attitudes.
- **Co-operation** - We make a positive difference; we co-operate with others and make friends.
## The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- Enjoy what they are doing.
- Take part in activities indoors and outdoors.
- Learn by doing.
- Share spiritual reflection.
- Take responsibility and make choices.
- Undertake new and challenging activities.
- Make and live by their Promise.
## Summary of Activities
See attached Section reports.
4
## SECTION D - ACHIEVEMENTS AND PERFORMANCE
## Summary of Achievements
We have seen a year of consolidation in our youth membership. We have maintained the numbers in our adult leadership team. However, we remain focused on this as we have seen a drop in leaders for Beavers and Cubs. We have a fantastic team of adult leaders and other volunteers. They have been fully committed to supporting all our young people with a programme that has been exciting, adventurous, and allowed many of our young people to gain the top awards in our sections. All our young people have had a chance to have a residential experience.
We began the year with 326 young people. On the census return {January 2024) the numbers had fallen slightly to 312. All the sections enjoyed a full and active programme and gained many badges.
We have three Scout troops: two need extra adults in various roles. We also have three Cub Scout packs they all need extra adults. We have three Beaver colonies; this is the section where we most need to increase our adult volunteers. We have 37 adult leaders, most of them attend on a weekly basis, some however can only attend on a less frequent basis, but their contribution is valuable. Our priority is to continue to recruit more adults through the whole group.
All the sections in the group run a full and active programme with lots of activity. We have focused on getting everyone in the group out camping or having a residential opportunity. We have seen a good number of Chief scout awards presented in all the sections. This is really pleasing as it requires a real commitment from the young people to achieve the top award in their section.
We are continuing to develop good links with several local schools, Sefton Park, and Brunel Fields in particular. We continue to have good links with B and A Church.
My thanks to all the leaders and young leaders who have worked so hard this year, to provide a full and active programme. My thanks to all the parents and young people who have supported the sections at weekly meetings and more especially when we have away from the hut. To all members of the Executive committee who keep the group moving behind the scenes. Ben Goodier as Chair has been a tower of strength. My thanks to Maddie Jenkins and the Cabot Scout District team for their support this year.
The 63[rd] Bristol Scout Group is alive and well. We look forward to a year full of camps and outdoor activity and the continued growth of the 63[rd] . This is dependent on growing our adult volunteer base.
Mike Evans, Group Scout Leader
5
## SECTION E - FINANCIAL REVIEW
See attached financial statement.
## Reserves Policy
Following its implementation last year, the Group has been operating in line with its agreed reserves policy.
## Investment Policy
In the last year, the Group’s investment account was closed and the £4,956.24 transferred to the Group’s main bank account. There are no other investments, and all funds are held in cash-only mainstream banks.
## SECTION F - OTHER OPTIONAL INFORMATION
Nothing to report.
6
## SECTION G - DECLARATION
**The trustees declare that they have approved the trustees’ report above.**
**Trustee 1**
**Print Name and Position**
**BEN GOODIER CHAIR**
**Signature**
**Date**
**Trustee 2**
**Print Name and Position**
**MIKE EVANS GROUP SCOUT LEADER**
**Signature**
**Date**
7
## 63[rd] Bristol Scout Group Annual Accounts 1[st] April 2023 to 31[st] March 2024
|**YEAR ON YEAR SUMMARY**|**FY 2023 (£)**|**FY 2023 (£)**|**FY2024 (£)**|**FY2024 (£)**|**Year on Year**
**Variance(£)**|**Year on Year**
**Variance(£)**|
|---|---|---|---|---|---|---|
|Income|78,791.95||77,443.76|||(1,348.19)|
|Expenditure|(64,512.45)||(60,149.65)|||4,362.80|
|**_Total Surplus_**|**_14,279.50_**||**_17,294.11_**|||**_3,014.61_**|
|Bank Balance at Year End|107,141.01||129,351.43|||22,210.42|
|Scout Association Deposit at Year End|4,898.52||0|||(4,898.52)|
|Scout Association Deposit Transfer|0||4,956.24|||4,956.24|
|Cash|0||39.93|||39.93|
|**Total at Year End**|**112,039.53**||**129,391.36**|||**17,351.83**|
||||||||
|**INCOME**||£||||£|
|April 2023 membership||10720.00|||||
|May2023 membership||8860.00|||||
|June 2023 membership||9950.00|||||
|July2023 membership||6505.00|||||
|August 2023 membership||865.00|||||
|Sept 2023 Membership||2240.00|||||
|Oct 2023 Membership||360.00|||||
|Nov 2023 Membership||275.00|||||
|Dec 2023 Membership||395.00|||||
|Jan 2024 Membership||1795.00|||||
|Feb 2024 Membership||405.00|||||
|Mar 2024 Membership||135.00|||||
|||42505.00||||42505.00|
|**CAMPS**|||||||
|Brockmead with 7thBristol Cubs CampMay2023||180.00|||||
|BJAM Woodhouse Park Cubs / Scouts June 2023||4510.00|||||
|YoulburyScouts August 2023||3600.00|||||
|YoulburyScouts surplus transfer 41stCheltenham||321.21|||||
|Woodhouse Cub Fun CampSept 2023||935.00|||||
|Brockmead Cub CampSept 2023||2315.00|||||
|Brockmead Scout CampSept 2023||210.00|||||
|Woodhouse Beaver Sleepover October 2023||1195.00|||||
|Huish Woods Scout CampFebruary2024||1500.00|||||
|Air HopSleepover Cubs & Beavers March 2024||3920.00|||||
|Lakes income for Scout Campin August 2024||9079.00|||||
|||27765.21||||27765.21|
|**ACTIVITIES**|||||||
|Cubs Aqua Park||175.00|||||
|Cubs ice skating||300.00|||||
|||475.00||||475.00|
|**MISCELLANEOUS**|||||||
|Cabot Explorer tripto Switzerland||750.00||||750.00|
||||||||
|**GRANTS / FUNDRAISING**|||||||
|MayFair May2023||3100.67|||||
|October 2024Quiz evening||1187.88|||||
|February2024Quiz evening||1087.36|||||
|March 2024 Disco||572.64|||||
|||5948.55||||5948.55|
||||||
|---|---|---|---|---|
|Total Income||||77443.76|
||||||
|16 June 2023 Transfer from Scout Investment Account|£4956.24|||4956.24|
||||||
||||||
|Total||||82400.00|
||||||
## Investment Account
|Investment Account|||||
|---|---|---|---|---|
||||||
|OpeningBalance 1stApril 2023|4898.52||||
|Income|57.72||||
|Balance 16thJune 2023|4956.24||||
|Transfer to 63rdBarclays account 33972135|-4956.24||||
|ClosingBalance 16thJune 2023|0.00||||
|**EXPENDITURE**|£||||
|---|---|---|---|---|
|Annual Membership|17160.00|||17160.00|
|**CAMPS**|||||
|Brockmead with 7thBristol Cubs CampMay2023|180.00||||
|BJAM Woodhouse Park Cubs / Scouts June 2023|4162.54||||
|YoulburyScouts August 2023|3328.50||||
|Woodhouse Cub Fun CampSept 2023|1122.79||||
|Brockmead Cub CampSept 2023|1703.20||||
|Brockmead Scout CampSept 2023|339.08||||
|Woodhouse Beaver Sleepover October 2023|1334.83||||
|Huish Woods Scout CampFebruary2024|1073.13||||
|Air HopSleepover Cubs & Beavers March 2024|4135.00||||
|Lakes deposit for Scout Campin August 2024|4452.00||||
||21831.07|||21831.07|
|**FUND RAISING EXPENSES**|||||
|MayFair May2023|1022.18||||
|October 2024Quiz evening|337.32||||
|February2024Quiz evening|453.66||||
|March 2024 Disco|322.15||||
||2135.31|||2135.31|
|**THIRD PARTY ACTIVITY SESSIONS**|||||
|Beaver Scouts|424.25||||
|Cub Scouts|3113.91||||
|Scouts|5064.95||||
||8603.11|||8603.11|
|**EXPENSES SECTION ACTIVITIES**|||||
|---|---|---|---|---|
|Beaver Scouts|188.01||||
|Cub Scouts|245.85||||
|Scouts|779.93||||
||1213.79|||1213.79|
|**BADGES / UNIFORM**|||||
|Badges|2704.07||||
|Certificates|114.15||||
|T shirts|708.20||||
||3526.42|||3526.42|
||||||
|**BUILDING USE**|||||
|Church Hall hire|1410.00|||1410.00|
||||||
|**EQUIPMENT**|||||
|Insulated food boxes|181.39||||
|Calor Gas bottles|201.77||||
|Hammocks|1188.00||||
||1571.16|||1571.16|
|**ADMIN & LEADER TRAINING**|||||
|Online Youth Management OSM system renewal|190.00||||
|Card Reader /publicitymaterials / cleaning|359.95||||
|Awards|728.00||||
|Training|370.84||||
||1648.79|||1648.79|
||||||
|**MISCELLANEOUS**|||||
|CampRefunds|10.00||||
|MembershipRefunds|140.00||||
|Cabot Explorer tripto Switzerland|900.00||||
||1050.00|||1050.00|
||||||
|**TOTAL EXPENDITURE**||||60149.65|
||||||
|Total Income 1/4/2023 to 31/3/2024||||77443.76|
|Total Expenditure 1/4/2023 to 31/3/2024||||60149.65|
||||||
|ClosingSurplus balance for theyear||||17294.11|
||||||
|Openingbalance at 1/4/2023||||107141.01|
||||||
|Final total Balance as at 31/3/2024||||124435.12|
||||||
|Transfer from Scout Investment Account||||4956.24|
||||||
|Total||||129391.36|
||||||
|Barclays account no 3397213||||129351.43|
|Cash||||39.93|
||||||
|The Scout Association Deposit account no 01628|0.00||||
||||||
||||||
|Assets at 31/3/2023|||||
||||||
|Scout Hut|640,440.00||||
|---|---|---|---|---|
|Scout Hut Contents|13500.00||||
|CampingEquipment|38000.00||||
|Badge stock|1140.00||||
|Uniform stock T Shirts / Neckers|2500.00||||
||||||
## 63[rd] Bristol Scout Group Hut Account 1[st] April 2023 31[st] March 2024
|**YEAR ON YEAR SUMMARY**|**FY 2023 (£)**|**FY2024 (£)**|**Year on Year Variance**
**(£)**|
|---|---|---|---|
|Income|13,426.77|17,434.31|4,007.54|
|Expenditure|(8,946.81)|(8,470.24)|476.57|
|**_Total Surplus_**|**_4,479.96_**|**_8,964.07_**|**_4,484.11_**|
|Bank balance atyear end|53,874.09|62,838.16|8,964.07|
|Cash|0|0|0.00|
|**Total**|**53,874.09**|**62,838.16**|**8,964.07**|
|Date|Income|Amount £|Sub Total £|Total £|
|---|---|---|---|---|
|April 2023|Shout Out Hut Use|300.00|||
||Bristol Contact Hut use|200.00|||
||J Persson Hut use|120.00|||
||Breeze sports Hut use|560.00|||
||De Glanville Hut use|150.00|||
||Water2Business refund|73.27|||
|||1403.27||1403.27|
||||||
|May2023|88thBristol Brownies Hut Use|100.00|||
||88thBristol Guides Hut Use|100.00|||
||Cabot District Explorers Hut use|150.00|||
||Fun Science Hut use|300.00|||
||Bristol Contact Hut use|500.00|||
||B Riach Hut Use|120.00|||
||H Borel Hut Use|60.00|||
||Shout Out Hut use|380.00|||
|||1710.00||1710.00|
||||||
|June 2023|Breeze Sports Hut Use|220.00|||
||Shout Out Hut Use|300.00|||
||Fun Science Hut Use|300.00|||
||J Persson Hut Use|120.00|||
||EDF Solar Panel Income|261.92|||
||HilarySudburyHut use|80.00|||
||R Evans Hut use|60.00|||
||JessamyBoydell Hut use|80.00|||
||B Riach Hut use|60.00|||
||D L Keirs Hut use|80.00|||
||88thBristol Brownies Hut use|100.00|||
|||1661.92||1661.92|
||||||
|July2023|Z Van Der Velden Hut use|100.00|||
||Breeze Sports Hut Use|360.00|||
||Bristol Contact Hut use|350.00|||
||T J Atkin Hut Use|300.00|||
||Fun Science Hut Use|600.00|||
||Shout Out Hut Use|1050.00|||
|||2760.00||2760.00|
||||||
|August 2023|Cabot District Explorers Hut Use|150.00|||
|||150.00||150.00|
||||||
|September 2023|EDF Solar Panel Income|279.81|||
|---|---|---|---|---|
||88thBristol Guides Hut Use|100.00|||
||Breeze sports Hut Use|200.00|||
||B Riach Hut Use|140.00|||
||T J Atkin Hut Use|70.00|||
|||789.81||£789.81|
||||||
||||||
||||||
|October 2023|Deposit BroadmeadQuiz night cash|200.00|||
||Breeze Sports Hut use|225.00|||
||Zoe Van der Velden Hut Use|218.75|||
||De Glanville Hut use|35.00|||
||Cabot District ExpEvent Brite ticket salesQuiz|647.22|||
||C Borel Hut use|75.00|||
||Bristol Contact Hut use|280.00|||
||B Riach Hut use|200.00|||
||Fun Science Hut Use|375.00|||
||J Persson Hut Use|150.00|||
||Shout Out Hut use|347.50|||
|||2753.47||2753.47|
||||||
|November 2023|Cabot District Explorers Hut Use|150.00|||
||Breeze Sports Hut use|325.00|||
||Bristol Contact Hut use|350.00|||
||De Glanville Hut use|5.00|||
|||830.00||830.00|
||||||
|December 2023|J Persson Hut Use|155.00|||
||Fun Science Hut use|250.00|||
||Bristol Contact Hut use|375.00|||
||Z Van Der Zelden Hut use|150.00|||
||S Thomas Hut Use|90.00|||
||Breeze Sports Hut use|325.00|||
||Shout Out Hut use|437.50|||
||B Riach Hut use|100.00|||
|||1882.50||1882.50|
||||||
|January2024|Bethan Riach Hut use|50.00|||
||J White Hut Use|100.00|||
||88thBristol Guides Hut Use|100.00|||
||EDF Solar Panel Income|147.30|||
|||397.30||397.30|
||||||
|February2024|Bethan Riach Hut use|125.00|||
||De Glanville Hut Use|35.00|||
||Bristol Contact Hut Use|462.50|||
||Breeze Sports Hut use|250.00|||
||Z Van Der Velden Hut use|125.00|||
||J Persson Hut Use|250.00|||
||T J Atkin Hut Use|70.00|||
||Cabot District Explorers Hut Use|150.00|||
||Fun Science Hut use|375.00|||
|||1842.50||1842.50|
||||||
|March 2024|EDF SolaPanel Income|66.04|||
|---|---|---|---|---|
||Z Van Der Velden Hut use|187.50|||
||Bethan Riach Hut use|150.00|||
||S Kellett Hut Use|100.00|||
||Bristol Contact Hut Use|250.00|||
||Breeze Sports Hut use|500.00|||
|||1253.54||1253.54|
||||||
||||Total Income|17434.31|
|Date`|Expenditure||||
|Apr 23 to May23|Water2Business 2 X £40|80.00|||
|June 23 to Mar 24|Water2Business 10 X £37|370.00|||
|||450.00||450.00|
||||||
|Apr 23 to May23|BT Broad Brand £31.68 + £40.06|71.74|||
|Jun 23 to Dec 23|BT Broad Band 7 X £36.24|253.68|||
|Jan 24 to Mar 24|BT Broad Band £43.21 + 44.24 + 44.24|131.69|||
|||457.11||457.11|
||||||
|Apr 23 to Mar 24|Pure Professionals 12 X £25.50|306.00||306.00|
||||||
|April 2023|Hut CleaningP Andrzejwski|140.00|||
|May2023|Hut CleaningP Andrzejwski|140.00|||
|June 2023|Hut CleaningP Andrzejwski|175.00|||
|July2023|Hut CleaningP Andrzejwski|140.00|||
|August 2023|Hut CleaningP Andrzejwski|140.00|||
|September 2023|Hut CleaningP Andrzejwski|140.00|||
|October 2023|Hut CleaningIsabela Gaszek|140.00|||
|November 2023|Hut CleaningIsabela Gaszek|175.00|||
|December 2023|Hut CleaningIsabela Gaszek|140.00|||
|January2024|Hut CleaningIsabela Gaszek|70.00|||
|January2024|Hut CleaningMilena Kluk|70.00|||
|February2024|Hut CleaningMilena Kluk|140.00|||
|March 2024|Hut CleaningMilena Kluk|140.00|||
|||1750.00||1750.00|
||||||
|April 2023|UtilityWarehouse Gas / Electric|433.98|||
|May2023|UtilityWarehouse Gas / Electric|280.28|||
|June 2023|UtilityWarehouse Gas / Electric|113.01|||
|July2023|UtilityWarehouse Gas / Electric|152.38|||
|August 2023|UtilityWarehouse Gas / Electric|123.91|||
|September 2023|UtilityWarehouse Gas / Electric|152.11|||
|October 2023|UtilityWarehouse Gas / Electric|165.71|||
|November 2023|UtilityWarehouse Gas / Electric|182.47|||
|December 2023|UtilityWarehouse Gas / Electric|279.47|||
|January2024|UtilityWarehouse Gas / Electric|94.39|||
|February2024|UtilityWarehouse Gas / Electric|271.88|||
|March 2024|UtilityWarehouse Gas / Electric|255.58|||
|||2505.17||2505.17|
||||||
|15thMay2023|Graf artyHut Mural|670.00|||
|19thJune 2023|Jim Sibson Spotlights|219.90|||
|27thJune 2023|Balmoral Systems Fire Alarm Inspection|168.72|||
|27thJune 2023|Balmoral Systems Lights Inspection|168.72|||
|11thJuly2023|Balmoral Systems Repairs Alarm System|119.62|||
|9thFebruary2024|Mike Evans Cleaningmaterials|55.73|||
|---|---|---|---|---|
|24thFebruary2024|Firemark Fire extinguisher maintenance|118.30|||
|19thMarch 2024|Jim Sibson maintenance expenses|108.93|||
|||1629.92||1629.92|
||||||
|26thJanuary2024|NFU Mutual Insurance Renewal|£1372.04||1372.04|
||||||
|Total Expenditure||||8470.24|
||||||
||Summaryof Expenditure||||
||Utilities Electric, gas,water,Broadband|3412.28|||
||Accountancy package|306.00|||
||Cleaning|1750.00|||
||Maintenance,inspections|1629.92|||
||Insurance|1372.04|||
||Total Expenditure|8470.24|||
||||||
||||||
||SummaryIncome||||
||Hut hire regular users||||
||Hut hire occasional users||||
||Solar Panels||||
||||||
||||||
||Total Income|17434.31|||
||Total Expenditure|8470.24|||
||Surplus|8964.07|||
||||||
||Openingbank balance|53874.09|||
||Surplus|8964.07|||
||ClosingBank balance|62838.16|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Independent examlnefs report to the trustees of 63rd Brlstol Scout Group Scout
I report to the trustees on my examlnatlon of the accounts of the 63rd Bristol Scout Groupfor the
year ended 31 March 2024
Responslbllltles and basls of report
As the charity trustees of the 63rd Bristol Scout Group you are responsSble for the preparatlon of
the accounts in accordance with the requirements of the Charities Art 2011 (the Acn.
I report in respectof myexamlnation ofthe 63rd Bristol Scout Groupaccounts carrled out under
sertion 145 of the 2011 Aa and In carrwng out my examination I have followed all the applicable
Directions glven by trie Charity Commlsslon under section 14515Xbl of the ACL
Independent examlnefs statement
I hove completed my examinatlon. I confirm that no matsrlal matters have come to my attentlon in
connealon with the exaMInaOn gin9 me cause to believe that in any materlol respett
accounting records were not kept in respect of the 63rd Bristol Scout Group as required by
sertion 130 of the Act- or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connectlon wlth the examlnatlon to
whSch attention should be drawn In thls report in order to enable a proper understandlng of the
accounts to be reached.
Signed..
Name:Joanna Tett ACA
Relevant professional qualiflcation or membershlp of professional bodles Ilf any).. Instltyte of
Chartered Accountants in England and Wales
Address: 34 Cherington Road, Brlstol B510 5BJ
Date: 28 September2024