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2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 To 31/03/2024 Charity name: 44[th] Whitetree Scout Group

Charity registration number: 302160

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 44th Whitetree Scouts exists to actively
engage and support young people in their
personal development, empowering them
to make a positive contribution to society.
The charity is guided by the Scouting
Association values, namely integrity,
respect, care, belief and cooperation.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 44th Whitetree Scouts runs the following
groups: one Beaver Colony (6-8 years
olds); two Cub Scout groups (8-10.5 years
old); and two Scout groups (10.5-14 years
old). Under normal circumstances, our
groups meet weekly and engage in a range
of age appropriate activities both in and
outdoors. Examples of activities include:
crafts, den making, forest school,
orienteering, cooking, archery, shooting,
cycling, first aid, swimming, rock climbing,
hiking, camping and more.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees of 44th Whitetree Scouts take
into account the Charities Commission's
public benefit guidance when exercising
powers or duties to which the guidance is
relevant.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 44th Whitetree Scouts is run entirely by
volunteers including the Executive
Committee, Group Scout Leaders, Section
Leaders, Assistant Section Leaders and
parent / carer volunteers.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Membership numbers remain high and a
waiting list is in operation. Our young people
have taken part in and enjoyed a wide range of
fun and educational activities. All groups
contributed to the highly successful non-
fireworks bonfire night celebration.
Beavers have taken part in science projects,
creative play (creative Lego, marbles), outdoor
pursuits (night hike, navigation trails, den
building), a fish & chip shop walk and
community events (Burns Night).
Cubs have enjoyed tent building, knot tying, axe
throwing, astronomy, woodwork and cooking. A
big highlight was this year’s Evolution event as

well as the Swimming Gala. Scouts have expanded their cooking repertoire and taken part in activities such as drumming, archery, rifle shooting and hiking. They enjoyed a cycle camp this year - cycling from the hut to Tintern.

Additional information (optional) You may choose to include further statements where relevant about:

----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
----- End of picture text -----

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 ~~The Group held £8467 in the day-to-day~~
~~Treasurer’s account and £15471 in the~~
~~reserves at the end of the period.~~
~~There is also £31058 set aside in the event~~
~~of replacing/repairing the existing Hut~~
~~building.~~
The Group held £23,957 at the end of this
period.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Group’s reserves policy is to hold
sufficient resources to continue its
charitable objectives, should income and
fundraising fall short.
Amount of reserves held Para 1.22 The Executive Committee is currently
considering various options with regards to
the upkeep of the Hut building. Enquiries
are being made to see if repairs are
adequate to upgrade existing facilities.
Also considering installing a new shed for
storage on the grounds.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Funds are raised through membership fees
and fundraising events.
Reserve funds are in high interest
accounts.
Membership fees are back up to pre-Covid
levels. Most sections are at capacity.
Gift aid is yet to be claimed for 22-23 and
23-24.
Investment policy and The Group does not invest in longer term
investments such as stocks and shares and
holds its funds in mainstream banks or
building societies. The Group is
objectives including any
social investment policy
adopted		 Para 1.46 considering the feasibility of a longer term
project to invest in repairing the scout Hut.
A description of the principal
risks facing the charity		 Para 1.46 Falling membership numbers (impacting
income) but has not materialised this year.
Damage to the scout hut and equipment -
sufficient buildings and contents insurance
is in place.
Injury to volunteers and members -
accident insurance held through the Scout
Association, regular risk assessments
conducted for all activities.
Reduced income from fund raising -
reserves policy in place.
Reduction in volunteers - consolidation /
contraction of the Group.
Financial mismanagement - the Group has
in place a system of internal controls
designed to provide reasonable assurance
against material mismanagement or loss
e.g. 2 signatories for all payments and
comprehensive insurance policies to
ensure that all insurable risks are covered.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The Group’s governing documents are
those of the Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the ByLaws of the
Association and the Policy, Organisation
and Rules of the Scouting Association.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Group is a trust established under its
rules which are common to all Scouts.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
the Scout Association.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The Group uses the Scout Association
policies, procedures and training material
for the induction and training of trustees.
This includes Safety, Safeguarding and
GDPR online training modules amongst
others. Trustees have to evidence
completion of the training (100% pass of
assessment for each module is required).
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Group is managed by the Executive
Committee that meets every three months
and holds an Annual General Meeting. The
Executive Committee includes the
Trustees, the Group Scout Leaders and
section leaders. Members of the Executive
Committee complete ‘Essential Information
for Executive Committee’ training within the
first five months of joining the committee.
The Executive Committee exists to support
the Group Scout Leaders and is
responsible for:
●
maintenance of the Group property
●
raising of funds and the
administration of Group finance
●
insurance of persons, property and
equipment
●
assisting in recruitment of leaders
and other adult support
●
appointing sub committees as
required
●
appointing group administrators and
advisors other than those who are
elected
All Executive Committee meetings are
minuted. 44th Whitetree Scouts has a direct
reporting line to the Bristol Cabot Scouts
district group.
Relationship with any
related parties		 Para 1.51 N/A
Other

Reference and Administrative details

Charity name 44thWhitetree Scout Group
Other name the charity uses N/A
Registered charity number 302160
Charity’s principal address 44th Whitetree Scout Hut
Fallodon Way
Henleaze
Bristol
BS9 4HR

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Nam
e of
pers
on
(or
body
)
entitl
ed to
appo
int
trust
ee (if
any)
Dave Evans Chair
James Hopkins Treasurer
Louise Lawton Secretary
Ben Thorpe GroupScout Leader
Kathryn Webster

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional
information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Louise Lawton Full name(s) Louise Lawton Position (eg Secretary Secretary, Chair, etc) Date 17/02/2025

Charity No: 302160

44TH BRISTOL (WHITE TREE) SCOUT GROUP Accounts for the year ended 31 March 2024

Charity Name No (if any) 44TH BRISTOL (WHITE TREE) SCOUT GROUP 302160 Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/04/2023 31/03/2024

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
5,906
4,308
24,388
-
393
-
-
-
34,995
-
-
-
34,995
7,666
2,196
1,244
19,965
75
4,161
-
-
-
35,307
30,093
-
30,093
65,400
- 30,405
-
54,362
23,957		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
5,906
4,308
24,388
-
393
-
-
-
34,995
-
-
-
34,995
7,666
2,196
1,244
19,965
75
4,161
-
-
-
35,307
30,093
-
30,093
65,400

- 30,405		 Last year
to the nearest £
Fundraising 5,906 -
-
-
-
-
-
-
-
-		 5,906 1,715
Rent 4,308 4,308 4,100
Subscription 24,388 24,388 20,320
Utilities refund - - 6,101
Interest received 393 393 86
- -
- -
- -
Sub total(Gross income for
AR)		 34,995 34,995 32,322
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 34,995 32,322
Administration & Governance 7,666 -
-
-
-
-
-
-
-
-
-		 7,666 8,149
Equipment & Supplies 2,196 2,196 2,411
Event & Fundrasing 1,244 1,244 1,776
Programme & Activities 19,965 19,965 13,484
Training & Development 75 75 200
Utilities & Premises 4,161 4,161 8,811
- - -
- - -
- - -
**Sub total ** 35,307 35,307 34,831
A4 Asset and investment
purchases, (see table)
Bonds 30,093 -
-
-		 30,093
- -
**Sub total ** 30,093 30,093 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 65,400 34,831
- 30,405 - -
- 30,405		 - 2,509
- - -
-		 - -
54,362 - 54,362 56,871
23,957 - - 23,957 54,362

CCXX R1 accounts (SS)

08/04/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Bonds
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank accounts
Details		 Unrestricted
funds
to nearest £
23,957
-
-
23,957
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Unrestricted
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
30,093
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Date of approval

Date of
Signature
2
Louise Lawton(Apr 10,2025 16:07 GMT+1)
J Hopkins (Apr 12, 2025 22:01 GMT+1)		 Print Name
Louise Lawton
J Hopkins
approval
10/04/2025
12/04/2025
08/04/2025

CCXX R2 accounts (SS)

08/04/2025

44TH BRISTOL (WHITE TREE) SCOUT GROUP Accounts to 31 March 2024

Independent examiner’s report to the trustees of 44TH BRISTOL (WHITE TREE) SCOUT GROUP

I report to the trustees on my examination of the accounts of the 44TH BRISTOL (WHITE TREE) SCOUT GROUP (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Andrew Mayer ACA

Address: SOJA Limited, 23 The Courtyard, Woodlands, Bristol, BS32 4NH Date: 13/04/2025

44BWTSG 2024 Accounts

Final Audit Report

2025-04-13

Created: 2025-04-10 By: Andrew Mayer (andy@teamsoja.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA_4bMh8KNzx5kr__3ea93Jwb2ePkMmSn0

"44BWTSG 2024 Accounts" History

Document created by Andrew Mayer (andy@teamsoja.co.uk) 2025-04-10 - 1:50:51 PM GMT

Email viewed by louise.lawton@44thwhitetreescouts.org.uk 2025-04-10 - 3:05:37 PM GMT

Document e-signed by Louise Lawton (louise.lawton@44thwhitetreescouts.org.uk) Signature Date: 2025-04-10 - 3:07:13 PM GMT - Time Source: server

Document emailed to treasurer@44thwhitetreescouts.org.uk for signature 2025-04-10 - 3:07:15 PM GMT

Signer treasurer@44thwhitetreescouts.org.uk entered name at signing as J Hopkins 2025-04-12 - 9:01:48 PM GMT

Document e-signed by J Hopkins (treasurer@44thwhitetreescouts.org.uk) Signature Date: 2025-04-12 - 9:01:50 PM GMT - Time Source: server

Document emailed to Andrew Mayer (andy@teamsoja.co.uk) for signature 2025-04-12 - 9:01:52 PM GMT

Document e-signed by Andrew Mayer (andy@teamsoja.co.uk) Signature Date: 2025-04-13 - 4:21:11 AM GMT - Time Source: server

Agreement completed.

2025-04-13 - 4:21:11 AM GMT

Charity No: 302160

44TH BRISTOL (WHITE TREE) SCOUT GROUP Accounts for the year ended 31 March 2024

Charity Name No (if any) 44TH BRISTOL (WHITE TREE) SCOUT GROUP 302160 Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/04/2023 31/03/2024

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
5,906
4,308
24,388
-
393
-
-
-
34,995
-
-
-
34,995
7,666
2,196
1,244
19,965
75
4,161
-
-
-
35,307
30,093
-
30,093
65,400
- 30,405
-
54,362
23,957		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
5,906
4,308
24,388
-
393
-
-
-
34,995
-
-
-
34,995
7,666
2,196
1,244
19,965
75
4,161
-
-
-
35,307
30,093
-
30,093
65,400

- 30,405		 Last year
to the nearest £
Fundraising 5,906 -
-
-
-
-
-
-
-
-		 5,906 1,715
Rent 4,308 4,308 4,100
Subscription 24,388 24,388 20,320
Utilities refund - - 6,101
Interest received 393 393 86
- -
- -
- -
Sub total(Gross income for
AR)		 34,995 34,995 32,322
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 34,995 32,322
Administration & Governance 7,666 -
-
-
-
-
-
-
-
-
-		 7,666 8,149
Equipment & Supplies 2,196 2,196 2,411
Event & Fundrasing 1,244 1,244 1,776
Programme & Activities 19,965 19,965 13,484
Training & Development 75 75 200
Utilities & Premises 4,161 4,161 8,811
- - -
- - -
- - -
**Sub total ** 35,307 35,307 34,831
A4 Asset and investment
purchases, (see table)
Bonds 30,093 -
-
-		 30,093
- -
**Sub total ** 30,093 30,093 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 65,400 34,831
- 30,405 - -
- 30,405		 - 2,509
- - -
-		 - -
54,362 - 54,362 56,871
23,957 - - 23,957 54,362

CCXX R1 accounts (SS)

08/04/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Bonds
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank accounts
Details		 Unrestricted
funds
to nearest £
23,957
-
-
23,957
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Unrestricted
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
30,093
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Date of approval

Date of
Signature
2
Louise Lawton(Apr 10,2025 16:07 GMT+1)
J Hopkins (Apr 12, 2025 22:01 GMT+1)		 Print Name
Louise Lawton
J Hopkins
approval
10/04/2025
12/04/2025
08/04/2025

CCXX R2 accounts (SS)

08/04/2025

44TH BRISTOL (WHITE TREE) SCOUT GROUP Accounts to 31 March 2024

Independent examiner’s report to the trustees of 44TH BRISTOL (WHITE TREE) SCOUT GROUP

I report to the trustees on my examination of the accounts of the 44TH BRISTOL (WHITE TREE) SCOUT GROUP (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Andrew Mayer ACA

Address: SOJA Limited, 23 The Courtyard, Woodlands, Bristol, BS32 4NH Date: 13/04/2025

44BWTSG 2024 Accounts

Final Audit Report

2025-04-13

Created: 2025-04-10 By: Andrew Mayer (andy@teamsoja.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA_4bMh8KNzx5kr__3ea93Jwb2ePkMmSn0

"44BWTSG 2024 Accounts" History

Document created by Andrew Mayer (andy@teamsoja.co.uk) 2025-04-10 - 1:50:51 PM GMT

Email viewed by louise.lawton@44thwhitetreescouts.org.uk 2025-04-10 - 3:05:37 PM GMT

Document e-signed by Louise Lawton (louise.lawton@44thwhitetreescouts.org.uk) Signature Date: 2025-04-10 - 3:07:13 PM GMT - Time Source: server

Document emailed to treasurer@44thwhitetreescouts.org.uk for signature 2025-04-10 - 3:07:15 PM GMT

Signer treasurer@44thwhitetreescouts.org.uk entered name at signing as J Hopkins 2025-04-12 - 9:01:48 PM GMT

Document e-signed by J Hopkins (treasurer@44thwhitetreescouts.org.uk) Signature Date: 2025-04-12 - 9:01:50 PM GMT - Time Source: server

Document emailed to Andrew Mayer (andy@teamsoja.co.uk) for signature 2025-04-12 - 9:01:52 PM GMT

Document e-signed by Andrew Mayer (andy@teamsoja.co.uk) Signature Date: 2025-04-13 - 4:21:11 AM GMT - Time Source: server

Agreement completed.

2025-04-13 - 4:21:11 AM GMT