2024-03-31-accounts - 43rd Bristol (St Mary Magdalene Stoke Bishop) Scout Group

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43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Trustees' Annual Report

for the year ended 31 March 2024

Section A	Section A	Reference and administration details
Name 43rd Bristol(St MaryMagdalene,Stoke Bishop)Scout Group Other names known by 43rd Bristol Scout Group Registered charity number 302159 Principal address Scout Hut,15 - 17 Kewstoke Road,Stoke Bishop,Bristol Names of the Group Executive Committee members, who are the Trustees: Name Office All served throughout year. Charles Elderton Chair Nicky Woodfield Group Scout Leader Steve Brown Assistant Group Scout Leader Sarah Elderton Secretary Scott Whitby-Smith Treasurer Jacquie Carn Group Supporter Carolyn Jenkins Fundraising Committee Chair Jon Kennedy Web Master Andy Judd Community Liaison Officer Rev’d Jema Ball Sponsor's Representative
		43rd Bristol(St MaryMagdalene,Stoke Bishop)Scout Group

		43rd Bristol Scout Group

		302159

		Scout Hut,15 - 17 Kewstoke Road,Stoke Bishop,Bristol
	Charles Elderton Chair Nicky Woodfield Group Scout Leader Steve Brown Assistant Group Scout Leader Sarah Elderton Secretary Scott Whitby-Smith Treasurer Jacquie Carn Group Supporter Carolyn Jenkins Fundraising Committee Chair Jon Kennedy Web Master Andy Judd Community Liaison Officer Rev’d Jema Ball Sponsor's Representative

	Section B Structure, governance and management
Description of the charity’s trust: The Group is a trust established under its rules which are common to all Scouts. Governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How constituted Trustee selection The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Manage- ment The Group is managed by the Group Executive Committee, with the majority of the members being ‘Charity Trustees’ of the Scout Group. This consists of the Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader and individual Section Leaders and any parent representatives (as required). As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission. The Committee meets a minimum of 3 times a year. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: • the maintenance of Group property • the raising of funds and the administration of Group finance • the insurance of persons, property and equipment • group events and public occasions • assisting in the recruitment of leaders and other adult support • appointing any sub committees that may be required • appointing Group administrators and advisors other than those who are elected.
	The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, with the majority of the members being ‘Charity Trustees’ of the Scout Group. This consists of the Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader and individual Section Leaders and any parent representatives (as required). As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission. The Committee meets a minimum of 3 times a year. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: • the maintenance of Group property • the raising of funds and the administration of Group finance • the insurance of persons, property and equipment • group events and public occasions • assisting in the recruitment of leaders and other adult support • appointing any sub committees that may be required • appointing Group administrators and advisors other than those who are elected.

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Trustees' Annual Report

for the year ended 31 March 2024

	Section B Structure, governance and management (continued)
Risks Risks and Internal Control Internal Control
	The Group Executive Committee has identified the major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 1. Safeguarding members. The Group gives this a high priority and applies the policies laid down by the Scout Association. No Serious Incident Report has had to be made to date. 2. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. A Risk Assessment of the entire premises and its environs has been undertaken and agreed by the Executive. 3. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of that Section or the Group. In the worst case scenario the complete closure of the Group. 4. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular Section or the Group as a whole then there would have to be a contraction, consolidation or closure of that Section or the Group. In the worst case scenario the complete closure of the Group.
	5. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could then raise the level of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. 6. Damage to the building, property and equipment. The Group would then request the use of buildings, property and equipment from neighbouring organisations such as the church, community groups and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
	The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include requiring two signatories/ authorisations for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

	Section C Objectives and activities
The Purpose of Scouting The Values of Scouting The Scout Method Public benefit statement
	Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect– We have self-respect and respect for others. Care– We support others and take care of the world in which we live. Belief– We explore our faiths, beliefs and attitudes. Co-operation– We make a positive difference; we co-operate with others and make friends.
	Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: • enjoy what they are doing and have fun • take part in activities indoors and outdoors • learn by doing • share in spiritual reflection • take responsibility and make choices • undertake new and challenging activities • make and live by their Promise.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Trustees' Annual Report

for the year ended 31 March 2024

	Section D Achievements and performance
Summary of the main achieve- ments during the year
	Key achievements across the year included: • the delivery through our Section Leaders and Adult Volunteers of a unique mix of innovative weekly activities for our Scouts, Cubs and Beavers • adventure activities included a visit to a Sikh Temple, exploring Clifton Suspension Bridge, summer camps, hikes and learning to sub-aqua in a pool • we helped volunteer at Bristol Half Marathon, completed a St Georges Day litter pick and attended the St Marys Church Remembrance Service • our Section numbers were: with children 90 (2023: 91) and adult and young leader volunteers 12 (2023: 12) • we successfully recruited a number of Adult Volunteers, within the Cub Section in particular, and across all sections as Occasional Helpers • our adult team achieved a combination of awards: wood badges; Chief Scout Commendation for Good Service; 5 and 10 year Long Service Awards and Merit Awards– we thank them each for their effort and service • continued general maintenance of the Hut and site where necessary • running successful community events including our Christmas Tree Sale and a Plant Sale • achieving over 335K of monies raised or pledged towards our fundraising target for our new Scout Community Centre – this included a number of successful large grant applications and a corporate sponsor • launched our first ever fundraising video along with a fundraising Newsletter • gave talks to Probus and at a Stoke Bishop Ward Forum meeting, as well as having articles published in The Messenger • significant energy and effort has been put in over the year by our Hut Delivery Team of volunteers helping to prepare everything we need for the new build and assisting with fundraising – thank you to everyone involved

	Financial Review
Results for the year Reserves policy Investment policy
	The accounts show a General fund surplus of receipts over payments for the year of £868 (2023 £2,097). This surplus was designated or transferred from the General Fund to the Hut Fund. The General Fund reserves at the year end were £10,000 (2023: £10,000). Fundraising during the year was all for the Hut Fund, with net receipts of £44,608 (2023 £25,850). The Hut Fund cash reserves at the year end were £252,909 (2023 £224,286) , which is the balance of £269,458 (2023 £224,286) received to date, less £16,548 (2023 £15,985) spent to date. In addition grants of £85,000 (2023 £30,000) are promised for when the building work starts.
	To generate by fundraising sufficient funds in the Hut Fund to finance the planned rebuilding of the Scout Hut. To hold sufficient resources in the General Fund to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee consider that a sum equivalent to 12 months running costs should be held, circa £10,000. To transfer any excess above and beyond that needed for the General Fund into the Hut Fund.
	The Group has adopted a risk averse strategy to the investment of its funds. All funds are held in deposit or current accounts in mainstream banks.

	Section F Other Optional Information
Plans for the future
	Plans for the future: • to continue to offer a broad range of exciting adventure and learning activities across the Sections • to increase awareness of our Group and our fundraising activities to the local community and businesses • to have increased our fundraising pot to over £400K comprising cash, pledged monies and/or philanthropic loans • to begin making a material start on demolishing the existing hut and building the new scout community centre

	Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

20 May 2024

Name Charles Elderton Position Chair

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Receipts and Payments Account Summary

for the year ended 31 March 2024

for the year ended 31 March 2024
Total receipts for the year (page 5) Total payments for the year (page 6) Surplus receipts over payments for the year Transfer to the Hut fund Net surplus for the year Cash funds last year end Cash funds this year end	This year General Fund £ 14,928 14,060	This year Hut Fund £ 49,717 5,977	This year Total £ 64,645 20,037	Previous Year Total £ 43,673 15,726
	868 (868)	43,740 868	44,608 -	27,947 -
	- 10,000	44,608 208,301	44,608 218,301	27,947 190,354
	10,000	252,909	262,909	218,301

The receipts and payments account (pages 4 to 6) and the statement of assets and liabilities (page 7) were approved by the Trustees on 20 May 2024 and signed on their behalf by:

Charles Elderton

Chair

Scott Whitby-Smith

Treasurer

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Receipts

for the year ended 31 March 2024

for the year ended 31 March 2024
Donations, legacies and similar income Membership subscriptions Less: Membership sub's paid (National and District) Net membership subscriptions retained Donation from guides Hire charges Donated services - web site Gift Aid (tax claimed on sub’s) Grants Activities Grant for activities Scouts Cubs Beavers 1 (Monday) Beavers 2 (Tuesday) Fundraising Christmas tree sale Individuals' donations Gift Aid (tax recovered on donations) Quiz Night Cafe Cubbachino and Cubs Coffee Afternoon Sales of donated items Raffle and Stoke Bishop Open Day Grants from organisations Investment income Bank interest Interest on gift-aid tax receivable Total receipts for the year	This year General Fund £ 12,042 (5,115)	This year Hut Fund £ - -	This year Total £ 12,042 (5,115)	Previous Year Total £ 10,144 (4,611)
	6,927 - - 325 2,040	- - - - -	6,927 - - 325 2,040	5,533 200 145 325 1,830
	9,292	-	9,292	8,033
	700 2,310 1,521 320 715	- - - - -	700 2,310 1,521 320 715	- 1,320 1,214 560 392
	5,566	-	5,566	3,486
	- - - - - - - -	7,038 21,760 13 312 2,404 1,302 - 12,881	7,038 21,760 13 312 2,404 1,302 - 12,881	7,128 3,741 510 3,435 1,094 2,043 203 12,449
	-	45,710	45,710	30,603
	- 70	4,007 -	4,007 70	1,549 2
	70	4,007	4,077	1,551
	14,928	49,717	64,645	43,673

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group Payments

for the year ended 31 March 2024

Payments for the year ended 31 March 2024
Activities Scouts Cubs Beavers 1 (Monday) Beavers 2 (Tuesday) Other activities and meeting costs Premises costs Insurance Light and Heat Repairs and cleaning Rates Hut rebuilding project costs Administration expenses Insurance Bank charges and OSM fees Web and OSM fees Other expenses Books and uniforms Badges and scarves Training and recruitment Purchase of capital equipment Equipment Total charitable payments Fundraising expenses Christmas tree sale Plants sale Quiz Night Sundry Total payments for the year	This year General Fund £ 3,159 1,495 746 1,393 122	This year Hut Fund £ - - - - -	This year Total £ 3,159 1,495 746 1,393 122	Previous Year Total £ 280 1,376 657 1,043 1,736
	6,915	-	6,915	5,092
	1,336 1,868 565 103 -	- - - - 564	1,336 1,868 565 103 564	1,226 466 98 100 1,128
	3,872	564	4,436	3,018
	94 735 446	- - -	94 735 446	94 559 460
	1,275	-	1,275	1,113
	10 982 30	- - -	10 982 30	656 226 -
	1,022	-	1,022	882
	976	-	976	447
	976	-	976	447

	14,060 - - - -	564 4,065 429 370 549	14,624 4,065 429 370 549	10,552 4,313 463 1,189 337
	-	5,413	5,413	6,302
	14,060	5,977	20,037	16,854

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

Statement of Assets and Liabilities

as at 31 March 2024

This year General Fund £ 10,000 - - - - - -	This year Hut Fund £ 6,286 51 - - 86,072 85,000 75,500	This year Total £ 16,286 51 - - 86,072 85,000 75,500	Previous Year Total £ 40,272 8,029 85,000 85,000 - - -
10,000	252,909	262,909	218,301
- - - - 2,477	30,000 20,000 20,000 15,000 5,054	30,000 20,000 20,000 15,000 7,531	30,000 - - - 1,985
2,477	90,054	92,531	31,985
526,000 6,201 14,883	- - -	526,000 6,201 14,883	310,000 5,000 12,000
547,084	-	547,084	327,000

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Independent Examiner's Report to the trustees of the

43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group

for the year ended 31 March 2024

I report to the trustees on my examination of the accounts of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group as required by section 130 of the Act; or - the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Martin Horton

Independent Examiner Westbury-on-Tym, Bristol

20 May 2024