## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Trustees' Annual Report** ## **for the year ended 31 March 2024** |**Section A**|**Section A**|**Reference and administration details**| |---|---|---| |Name
43rd Bristol(St MaryMagdalene,Stoke Bishop)Scout Group
Other names known by
43rd Bristol Scout Group
Registered charity number
302159
Principal address
Scout Hut,15 - 17 Kewstoke Road,Stoke Bishop,Bristol
**Names of the Group Executive Committee members, who are the Trustees:**
Name
Office
All served throughout year.
Charles Elderton
Chair
Nicky Woodfield
Group Scout Leader
Steve Brown
Assistant Group Scout Leader
Sarah Elderton
Secretary
Scott Whitby-Smith
Treasurer
Jacquie Carn
Group Supporter
Carolyn Jenkins
Fundraising Committee Chair
Jon Kennedy
Web Master
Andy Judd
Community Liaison Officer
Rev’d Jema Ball
Sponsor's Representative||| |||43rd Bristol(St MaryMagdalene,Stoke Bishop)Scout Group| |||| |||43rd Bristol Scout Group| |||| |||302159| |||| |||Scout Hut,15 - 17 Kewstoke Road,Stoke Bishop,Bristol| ||Charles Elderton
Chair
Nicky Woodfield
Group Scout Leader
Steve Brown
Assistant Group Scout Leader
Sarah Elderton
Secretary
Scott Whitby-Smith
Treasurer
Jacquie Carn
Group Supporter
Carolyn Jenkins
Fundraising Committee Chair
Jon Kennedy
Web Master
Andy Judd
Community Liaison Officer
Rev’d Jema Ball
Sponsor's Representative|| |||| ||**Section B**
**Structure, governance and management**|| |Description of the charity’s trust:
The Group is a trust established under its rules which are common to all Scouts.
Governing
document
The Group's governing documents are those of The Scout Association. They consist of a
Royal Charter, which in turn gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
How
constituted
Trustee
selection
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The
Scout Association.
Manage-
ment
The Group is managed by the Group Executive Committee, with the majority of the
members being ‘Charity Trustees’ of the Scout Group. This consists of the Chair, Treasurer
and Secretary together with the Group Scout Leader, Assistant Group Scout Leader and
individual Section Leaders and any parent representatives (as required). As charity
trustees they are responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making returns to the Charity
Commission. The Committee meets a minimum of 3 times a year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the
responsibilities of the appointments and is responsible for:
• the maintenance of Group property
• the raising of funds and the administration of Group finance
• the insurance of persons, property and equipment
• group events and public occasions
• assisting in the recruitment of leaders and other adult support
• appointing any sub committees that may be required
• appointing Group administrators and advisors other than those who are elected.||| ||The Group's governing documents are those of The Scout Association. They consist of a
Royal Charter, which in turn gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|| ||The Group is a trust established under its rules which are common to all Scouts.|| ||The Trustees are appointed in accordance with the Policy, Organisation and Rules of The
Scout Association.|| ||The Group is managed by the Group Executive Committee, with the majority of the
members being ‘Charity Trustees’ of the Scout Group. This consists of the Chair, Treasurer
and Secretary together with the Group Scout Leader, Assistant Group Scout Leader and
individual Section Leaders and any parent representatives (as required). As charity
trustees they are responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making returns to the Charity
Commission. The Committee meets a minimum of 3 times a year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the
responsibilities of the appointments and is responsible for:
• the maintenance of Group property
• the raising of funds and the administration of Group finance
• the insurance of persons, property and equipment
• group events and public occasions
• assisting in the recruitment of leaders and other adult support
• appointing any sub committees that may be required
• appointing Group administrators and advisors other than those who are elected.|| **1** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Trustees' Annual Report** ## **for the year ended 31 March 2024** ||**Section B**
**Structure, governance and management (continued)**| |---|---| |Risks
Risks and
Internal
Control
Internal
Control|| ||The Group Executive Committee has identified the major risks to which they believe the
Group is exposed. These have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have been identified are:
1. Safeguarding members. The Group gives this a high priority and applies the policies laid
down by the Scout Association. No Serious Incident Report has had to be made to date.
2. Injury to leaders, helpers, supporters and members. The Group through the capitation
fees contributes to the Scout Association's national accident insurance policy. Risk
Assessments are undertaken before all activities. A Risk Assessment of the entire
premises and its environs has been undertaken and agreed by the Executive.
3. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and
administer the activities of the Group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the Group as a whole then there would
have to be a contraction, consolidation or closure of that Section or the Group. In the worst
case scenario the complete closure of the Group.
4. Reduction or loss of members. The Group provides activities for all young people aged 6
to 14. If there was a reduction in membership in a particular Section or the Group as a
whole then there would have to be a contraction, consolidation or closure of that Section or
the Group. In the worst case scenario the complete closure of the Group.| ||5. Reduced income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The Group does hold reserves to ensure the continuity of
activities should there be a major reduction in income. The Committee could then raise the
level of subscriptions to increase the income to the Group on an ongoing basis, either
temporarily or permanently.
6. Damage to the building, property and equipment. The Group would then request the use
of buildings, property and equipment from neighbouring organisations such as the church,
community groups and other Scout Groups. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.| ||The group has in place systems of internal controls that are designed to provide
reasonable assurance against material mismanagement or loss, these include requiring
two signatories/ authorisations for all payments and comprehensive insurance policies to
ensure that insurable risks are covered.| ||| ||**Section C**
**Objectives and activities**| |The Purpose
of Scouting
The Values
of Scouting
The Scout
Method
Public
benefit
statement|| ||
Scouting exists to actively engage and support young people in their personal
development, empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
**Integrity**- We act with integrity; we are honest, trustworthy and loyal.
**Respect**– We have self-respect and respect for others.
**Care**– We support others and take care of the world in which we live.
**Belief**– We explore our faiths, beliefs and attitudes.
**Co-operation**– We make a positive difference; we co-operate with others and make
friends.| ||Scouting takes place when young people, in partnership with adults, work together based
on the values of Scouting and:
• enjoy what they are doing and have fun
• take part in activities indoors and outdoors
• learn by doing
• share in spiritual reflection
• take responsibility and make choices
• undertake new and challenging activities
• make and live by their Promise.| ||The Group meets the Charity Commission's public benefit criteria under both the
advancement of education and the advancement of citizenship or community development
headings.| **2** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Trustees' Annual Report** ## **for the year ended 31 March 2024** ||**Section D**
**Achievements and performance**| |---|---| |Summary of
the main
achieve-
ments during
the year|| ||
Key achievements across the year included:
• the delivery through our Section Leaders and Adult Volunteers of a unique mix of innovative weekly
activities for our Scouts, Cubs and Beavers
• adventure activities included a visit to a Sikh Temple, exploring Clifton Suspension Bridge, summer
camps, hikes and learning to sub-aqua in a pool
• we helped volunteer at Bristol Half Marathon, completed a St Georges Day litter pick and attended
the St Marys Church Remembrance Service
• our Section numbers were: with children 90 (2023: 91) and adult and young leader volunteers 12
(2023: 12)
• we successfully recruited a number of Adult Volunteers, within the Cub Section in particular, and
across all sections as Occasional Helpers
• our adult team achieved a combination of awards: wood badges; Chief Scout Commendation for
Good Service; 5 and 10 year Long Service Awards and Merit Awards– we thank them each for their
effort and service
• continued general maintenance of the Hut and site where necessary
• running successful community events including our Christmas Tree Sale and a Plant Sale
• achieving over 335K of monies raised or pledged towards our fundraising target for our new Scout
Community Centre – this included a number of successful large grant applications and a corporate
sponsor
• launched our first ever fundraising video along with a fundraising Newsletter
• gave talks to Probus and at a Stoke Bishop Ward Forum meeting, as well as having articles
published in The Messenger
• significant energy and effort has been put in over the year by our Hut Delivery Team of volunteers
helping to prepare everything we need for the new build and assisting with fundraising – thank you to
everyone involved| ||| ||**Financial Review**| |Results for
the year
Reserves
policy
Investment
policy|| ||The accounts show a General fund surplus of receipts over payments for the year of £868
(2023 £2,097). This surplus was designated or transferred from the General Fund to the
Hut Fund. The General Fund reserves at the year end were £10,000 (2023: £10,000).
Fundraising during the year was all for the Hut Fund, with net receipts of £44,608 (2023
£25,850). The Hut Fund cash reserves at the year end were £252,909 (2023 £224,286) ,
which is the balance of £269,458 (2023 £224,286) received to date, less £16,548 (2023
£15,985) spent to date. In addition grants of £85,000 (2023 £30,000) are promised for
when the building work starts.| ||To generate by fundraising sufficient funds in the Hut Fund to finance the planned
rebuilding of the Scout Hut.
To hold sufficient resources in the General Fund to continue the charitable activities of the
group should income and fundraising activities fall short. The Group Executive Committee
consider that a sum equivalent to 12 months running costs should be held, circa £10,000.
To transfer any excess above and beyond that needed for the General Fund into the Hut
Fund.| ||The Group has adopted a risk averse strategy to the investment of its funds. All funds are
held in deposit or current accounts in mainstream banks.| ||| ||**Section F**
**Other Optional Information**| |Plans for the
future|| ||
Plans for the future:
• to continue to offer a broad range of exciting adventure and learning activities across the
Sections
• to increase awareness of our Group and our fundraising activities to the local community
and businesses
• to have increased our fundraising pot to over £400K comprising cash, pledged monies
and/or philanthropic loans
• to begin making a material start on demolishing the existing hut and building the new
scout community centre| ||| ||**Section G**
**Declaration**| The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: 20 May 2024 Name Charles Elderton Position Chair **3** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Receipts and Payments Account Summary** ## **for the year ended 31 March 2024** |**for the year ended 31 March 2024**||||| |---|---|---|---|---| |**Total receipts for the year (page 5)**
**Total payments for the year (page 6)**
**Surplus receipts over payments for the year**
**Transfer to the Hut fund**
**Net surplus for the year**
**Cash funds last year end**
**Cash funds this year end**|**This year**
**General**
**Fund**
**£**
**14,928**
**14,060**|**This year**
**Hut**
**Fund**
**£**
**49,717**
**5,977**|**This year**
**Total**
**£**
**64,645**
**20,037**|Previous
Year
Total
£
43,673
15,726| ||**868**
**(868)**|**43,740**
**868**|**44,608**
**-**|27,947
-| ||**-**
**10,000**|**44,608**
**208,301**|**44,608**
**218,301**|27,947
190,354| ||**10,000**|**252,909**|**262,909**|218,301| The receipts and payments account (pages 4 to 6) and the statement of assets and liabilities (page 7) were approved by the Trustees on 20 May 2024 and signed on their behalf by: ## **Charles Elderton** ## **Chair** ## **Scott Whitby-Smith** **Treasurer** **4** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Receipts** ## **for the year ended 31 March 2024** |**for the year ended 31 March 2024**||||| |---|---|---|---|---| |**Donations, legacies and similar income**
Membership subscriptions
Less: Membership sub's paid (National and District)
Net membership subscriptions retained
Donation from guides
Hire charges
Donated services - web site
Gift Aid (tax claimed on sub’s)
**Grants**
**Activities**
Grant for activities
Scouts
Cubs
Beavers 1 (Monday)
Beavers 2 (Tuesday)
**Fundraising**
Christmas tree sale
Individuals' donations
Gift Aid (tax recovered on donations)
Quiz Night
Cafe Cubbachino and Cubs Coffee Afternoon
Sales of donated items
Raffle and Stoke Bishop Open Day
Grants from organisations
**Investment income**
Bank interest
Interest on gift-aid tax receivable
**Total receipts for the year**|**This year**
**General**
**Fund**
**£**
**12,042**
**(5,115)**|**This year**
**Hut**
**Fund**
**£**
**-**
**-**|**This year**
**Total**
**£**
**12,042**
**(5,115)**|Previous
Year
Total
£
10,144
(4,611)| ||**6,927**
**-**
**-**
**325**
**2,040**|**-**
**-**
**-**
**-**
**-**|**6,927**
**-**
**-**
**325**
**2,040**|**5,533**
200
145
325
1,830| ||**9,292**|**-**|**9,292**|**8,033**| ||**700**
**2,310**
**1,521**
**320**
**715**|**-**
**-**
**-**
**-**
**-**|**700**
**2,310**
**1,521**
**320**
**715**|-
1,320
1,214
560
392| ||**5,566**|**-**|**5,566**|**3,486**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,038**
**21,760**
**13**
**312**
**2,404**
**1,302**
**-**
**12,881**|**7,038**
**21,760**
**13**
**312**
**2,404**
**1,302**
**-**
**12,881**|7,128
3,741
510
3,435
1,094
2,043
203
12,449| ||**-**|**45,710**|**45,710**|**30,603**| ||**-**
**70**|**4,007**
**-**|**4,007**
**70**|1,549
2| ||**70**|**4,007**|**4,077**|**1,551**| ||**14,928**|**49,717**|**64,645**|**43,673**| **5** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group Payments** ## **for the year ended 31 March 2024** |**Payments**
**for the year ended 31 March 2024**||||| |---|---|---|---|---| |**Activities**
Scouts
Cubs
Beavers 1 (Monday)
Beavers 2 (Tuesday)
Other activities and meeting costs
**Premises costs**
Insurance
Light and Heat
Repairs and cleaning
Rates
Hut rebuilding project costs
**Administration expenses**
Insurance
Bank charges and OSM fees
Web and OSM fees
**Other expenses**
Books and uniforms
Badges and scarves
Training and recruitment
**Purchase of capital equipment**
Equipment
**Total charitable payments**
**Fundraising expenses**
Christmas tree sale
Plants sale
Quiz Night
Sundry
**Total payments for the year**|**This year**
**General**
**Fund**
**£**
**3,159**
**1,495**
**746**
**1,393**
**122**|**This year**
**Hut**
**Fund**
**£**
**-**
**-**
**-**
**-**
**-**|**This year**
**Total**
**£**
**3,159**
**1,495**
**746**
**1,393**
**122**|Previous
Year
Total
£
280
1,376
657
1,043
1,736| ||**6,915**|**-**|**6,915**|**5,092**| ||**1,336**
**1,868**
**565**
**103**
**-**|**-**
**-**
**-**
**-**
**564**|**1,336**
**1,868**
**565**
**103**
**564**|1,226
466
98
100
**1,128**| ||**3,872**|**564**|**4,436**|**3,018**| ||**94**
**735**
**446**|**-**
**-**
**-**|**94**
**735**
**446**|94
559
460| ||**1,275**|**-**|**1,275**|**1,113**| ||**10**
**982**
**30**|**-**
**-**
**-**|**10**
**982**
**30**|656
226
-| ||**1,022**|**-**|**1,022**|**882**| ||**976**|**-**|**976**|447| ||**976**|**-**|**976**|**447**| |||||| ||**14,060**
**-**
**-**
**-**
**-**|**564**
**4,065**
**429**
**370**
**549**|**14,624**
**4,065**
**429**
**370**
**549**|**10,552**
4,313
463
1,189
337| ||**-**|**5,413**|**5,413**|**6,302**| ||**14,060**|**5,977**|**20,037**|**16,854**| **6** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **Statement of Assets and Liabilities** ## **as at 31 March 2024** |**Assets**
**Cash funds**
CAF Bank Ltd current account
NatWest Bank Ltd current account
Charity Bank Ltd
Redwood Bank Ltd
HSBC Ltd
Aldermore Bank
Santander Int
Total funds
**Other monetary assets**
John James Trust grant
Garfield Weston grant
Bernard Sunley grant
Gift Aid tax claims re sub’s and donations
**Non monetary assets for own use**
Wooden Scout Hut (insured value)
Scout Hut fixtures and fittings (insured value)
Scouting equipment (insured value)
**Liabilities**
Bristol City Council’s Community
Infrastructure Levy grant|**This year**
**General**
**Fund**
**£**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**|**This year**
**Hut**
**Fund**
**£**
**6,286**
**51**
**-**
**-**
**86,072**
**85,000**
**75,500**|**This year**
**Total**
**£**
**16,286**
**51**
**-**
**-**
**86,072**
**85,000**
**75,500**|Previous
Year
Total
£
40,272
8,029
85,000
85,000
-
-
-| |---|---|---|---|---| ||**10,000**|**252,909**|**262,909**|218,301| ||**-**
**-**
**-**
**-**
**2,477**|**30,000**
**20,000**
**20,000**
**15,000**
**5,054**|**30,000**
**20,000**
**20,000**
**15,000**
**7,531**|**30,000**
**-**
**-**
**-**
1,985| ||**2,477**|**90,054**|**92,531**|31,985| ||**526,000**
**6,201**
**14,883**|**-**
**-**
**-**|**526,000**
**6,201**
**14,883**|**310,000**
**5,000**
**12,000**| ||**547,084**|**-**|**547,084**|327,000| |||||| ||**-**|**-**|**-**|-| **7** ## **Independent Examiner's Report to the trustees of the** ## **43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group** ## **for the year ended 31 March 2024** I report to the trustees on my examination of the accounts of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner's Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the 43rd Bristol (St Mary Magdalene, Stoke Bishop) Scout Group as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Martin Horton** Independent Examiner Westbury-on-Tym, Bristol 20 May 2024 **8**