1[st] Ockendon Scout Group Annual Report and Accounts (2020/21)
October 2022
Contents
| 1. | Agenda-AGM-10.10.22 | 1 | |
|---|---|---|---|
| 2. | AGM Minutes-March 2022 | 2 | |
| 3. | Published Accounts-31 March 2022 | 5 | |
| 4. | ~~Independent Examiners Report 2022~~ | 9 | |
| 5. | Executive Members | 10 | |
| 6. | GSL Statement | 11 | |
| 7. | Leaders Report-Scouts | 12 | |
| 8. | Leaders Report-Cubs | 13 | |
| 9. | Leaders Report-Beavers | 15 | |
| 10. | Leaders Report-Squirrels | 16 | |
| 11. | QM Report | 18 |
1st Ockendon AGM
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Headquarters: Tamarisk Road, South Ockendon, RM15 6HU
1st Ockendon Group AGM Agenda 2022
Monday, 10 October 2022 @ 7.45pm
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Welcome and Introduction
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Apologies for absence
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To receive and consider the minutes of the previous AGM
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To receive and adopt the Annual Report for the previous financial year (2021-2022)
5. To receive and adopt the Financial Statements for the previous financial year (2021-2022)
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To elect and appoint the Officers of the Group Executive Committee: Approval of the Group Scout Leaders nomination for
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Group Chair - Josie Pitt
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To elect the Group Secretary - Heather Mc Fee
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To elect the Group Treasurer - Colin Wheatley
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Ockendon Group Leaders expressly indicating to the AGM, that they are willing to sit on the Group Executive Committee as an Ex-officio member. Moment to Speak about section
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To approve the Group Scout Leaders nominations to the Group
oExecutive Committee - See over -
Independent Examiner for the coming year - (Mr Stuart Ince)
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Presentation of awards
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Conclusion and vote of thanks
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Questions
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Close of meeting
Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee
1st Ockendon AGM
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Headquarters: Tamarisk Road, South Ockendon, RM15 6HU
1[st] Ockendon Group
Annual General Meeting Minutes
15th March 2022
Due to social distancing this meeting was conducted via Zoom
| Chaired By: Jo Pitt | Chaired By: Jo Pitt | Chaired By: Jo Pitt | Minutes By: Heather McFee |
|---|---|---|---|
| Attendees: James Ellis, Jo Pitt, Anita Jones, Michael Pitt, Heather McFee, Kerry Downes, Paul Morton Kemp, Colin Wheatley, Malcolm Taylor, Tony Cosans. Nicky Ovey. |
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| Item | Subject | ||
| 1 | Welcome:Jo Pitt opened the meeting by welcoming everyone and thanking all for attending the meeting at short notice. |
||
| 2 | Apologies:Peter Gore. Vicky Freeland, Lyndsey Gosling, Graham Monk, Colin Ward | ||
| 3 | Approval of previous minutes:received and agreed | ||
| 4 | Matters arising: N/A | ||
| 5 | Treasurer’s report:Annual report and financial statement agreed for 2020 - 2021. A big thanks to Colin Wheatley for his hard work on the accounts. |
Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee
1st Ockendon AGM
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| 6 | Nominations for Officers of the Group Executive: Nomination for Group Chair: Jo Pitt Proposed: James Ellis Seconded: Malcom Taylor Nomination for Group Secretary: Heather McFee Proposed: James Ellis Seconded: Colin Wheatley Nomination for Group Treasurer: Colin Wheatley Proposed: James Ellis Seconded: Jo Pitt |
|---|---|
| 7 | Nominations for Executive Committee members: Nomination for Group Administrator: Colin Ward Proposed: James Ellis Seconded: Kerry Downes Nomination for Quartermaster: Peter Gore Proposed: James Ellis Seconded: Michael Pitt Nomination for Community Liaison: Vicky Freeland Proposed: James Ellis Seconded: Malcolm Taylor Nomination for fundraising: Nicky Ovey Proposed: James Ellis Seconded: Paul Morton Kemp Nomination for other Exec members: Anita Jones Proposed: James Ellis Seconded: Kerry Downes Lyndsey Gosling Proposed: James Ellis Seconded: Nicky Ovey |
| 8 | Leaders of sections: Beavers: Malcolm Taylor Cubs: Paul Morton Kemp Scouts: Michael Pitt Squirrels: Kerry Downes |
| 9 | Independent Examiner Mr Stuart Ince has also confirmed to continue as independent examiner. GSL and chair expressed their thanks for this. |
Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee
1st Ockendon AGM
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| 10 | Presentation of awards:Well done to Malcom Taylor for being awarded the Chief Scouts Commendation. Also well done to James Ellis, Lyndsey Gosling and Paul Morton Kemp on their awards. Also, a big well done to all the young people of the group on their various awards, it’s a remarkable achievement. |
|---|---|
| 11 | Conclusion:On behalf of the District, Tony Cosans would like to say a big thank you to all at Ockendon for what they do for the young people. District are incredibly grateful for everything you do. Graham Monk sends his apologies that he couldn't make it today. |
| 12 | Questions:No questions were asked. |
| 13 | Close of meeting: Jo Pitt thanked all the volunteers for time and hard work this year as another tough year and really did appreciate all the dedication and input that everyone has made. Next AGM for 2021-2022 is on the 5th June 2022. Meeting closed at 21.07 pm. |
Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee
1st Ockendon AGM
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1st Ockendon Scout Group
Receipts & Payments Account summary for the year ended 31st March 2022
| Total receipts for the year Total payments for the year Net receipts (payments) for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
This Year General Fund £ 46,433.42 -27,593.11 18,840.31 38,391.39 £57,231.70 |
Previous Year £ 29,900.21 -7,990.13 21,910.08 16,481.31 £38,391.39 |
|---|---|---|
The above account and accompanying statement of assets and liabilities were approved by the Trustees
on .........27 July 2022............................ and signed on their behalf by
.............................................................
Mrs JB Pitt
Page 1
1st Ockendon AGM
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1st Ockendon Scout Group
Receipts for the year ended 31st March 2022
| MEMBERSHIP SUBSCRIPTIONS less: Paid INCOME RECEIVED Bank Interest Explorers Levy Guiding Levy Use of HQ Hardship Fund income DONATIONS (General) GRANT - Thurrock Scouts (for Rent) GRANT - Thurrock CVS (for Membership Fees) GRANT - Government COVID-19 GRANT - Tesco GRANT - Grays Public Purposes (for Dorset Camp) GRANT - Thurrock Council (for garage doors) GRANT - Thurrock Council (for Street Party / Jubilee / AGM GRANT - Essex Scouts (for Squirrels start up costs) CAMPS & ACTIVITIES Panto AGM / Fun Day Fireworks Night Remembrance Day FUND RAISING (General) Christmas Fayre Sale of marquee OTHER INCOME Income Tax recovered (Gift Aid) SUNDRY RECEIPTS Uniform & Badge receipts Loans received TOTAL RECEIPTS FOR THE YEAR |
This Year £ 13,150.00 5,626.35 7,523.65 113.05 1,250.00 3,255.00 126.00 4,744.05 1,467.45 11,828.80 1,000.00 1,200.00 5,034.00 500.00 200.00 21,230.25 5,680.45 2,202.00 814.42 8,696.87 662.42 500.00 1,162.42 3,076.18 3,076.18 £46,433.42 |
Previous Year £ 1,050.00 5,594.20 -4,544.20 7.61 150.00 157.61 45.00 87.00 1,000.00 26,177.71 1,166.00 1,779.00 30,254.71 791.40 791.40 10.00 10.00 3,062.69 3,062.69 168.00 £29,900.21 |
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1st Ockendon AGM
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1st Ockendon Scout Group
Payments for the year ended 31st March 2022
| PREMISES Rates Rent Water rates Light and Heat Insurance Cleaning Headquarters Maintenance Fire Alarm System Fire extinguisher service & replacements (2 years) DONATIONS / GRANTS (General) Camping Equipment (Grays PP Grant) Tee Shirts (Tesco Grant) Equipment General Maintenance CAMPS & ACTIVITIES Street Party / Jubilee Day Panto Fireworks Night FUND RAISING (General) Christmas Fayre (cancelled this year) TRAINING TRUSTEES EXPENSES OTHER EXPENSES GENERAL SECTION EXPENSES PURCHASE OF UNIFORM & BADGES SUNDRY PAYMENTS TOTAL PAYMENTS FOR THE YEAR |
This Year £ 200.92 150.00 1,280.13 1,363.62 362.68 1,148.40 4,543.44 546.00 9,595.19 289.00 1,803.73 2,092.73 9,099.03 289.62 1,550.00 521.39 11,460.04 317.75 317.75 0.00 96.49 96.49 2,810.61 1,220.30 4,030.91 £27,593.11 |
Previous Year £ 150.00 749.39 1,325.04 932.37 3,156.80 30.00 884.00 1,060.00 90.00 2,064.00 1,644.20 1,644.20 0.00 0.00 0.00 600.24 524.89 1,125.13 £7,990.13 |
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1st Ockendon AGM
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1st Ockendon Scout Group
Statement of Assets & Liabilities for the year ended 31st March 2021
| MONETARY ASSETS Group Bank Current Accounts Group Bank Savings Account Hardship Fund Savings Account (RESTRICTED FUNDS) Cash In Hand (Paid to Treasurer after Year End) Cash in hand & bank (with Section Leaders) OTHER MONETARY ASSETS Tax Claim for Year ending .................... Debts due to Group / District INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes NON-MONETARY ASSETSAssets for Charity's own use Badge Secretary's stock Group/District shop stock Land and Buildings Motor vehicles Scouting equipment, furniture, etc. LIABILITIESThose due within one year Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other LIABILITIESThose due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ................................. ................................................................................................................................ |
This Year £ 590.05 53,193.89 126.00 0.00 3,321.76 £57,231.70 0.00 0.00 £220,000.00 £19,000.00 £239,000.00 0.00 0.00 ............................................... ............................................... |
Previous Year £ 119.77 36,902.78 0.00 0.00 1,368.84 £38,391.39 0.00 0.00 £200,000.00 £17,500.00 £217,500.00 0.00 0.00 ........ ....... |
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1 st Ockendon AGM Page9of18 Independent Examinerfs Report to the Trustses of the 111 Ockendon Scout Group I report on the a¢¢ounls of the GroupiDistrict ysar ended 31 March 2022 vthich compris8 tho Stslemenl of Flnanclal Activities, the Balan¢• Sheet and Telat&J Thxes. This report i$mado solely to the Iruste8s in accord wth Sections 43 and 44 of the Charities A¢t 1993. My work has been undartaken 80 that I might state to tho ¢h8riVs trustees those matt•rs l am wuirgd lo stale lo them in an Indgpendenl Examinerfs report and for other purpose. To th& fullest extent peitted by law, I do not a¢¢ept or a$$ume re8pon8ibility to anyon& other than the chanty aThJ th& Charity's trustees for my examinabon vth. R••pocv• r•8pon•SbllltlM of Tru•t•M and Ex•mln•r The Group'slDi¥tri¢Y$ truste¢8 are responsible for th• weparation of the aounts. They consider that an audit is not required for this year (under Section 43 12} of the Chanties k¢ 1993 Ilhe 1993 h£tll and that an indopendont examSnafjon18 needed. It 1$ my r88pon$ibllty to.. Examlne the accounts lurKler seOn 43 (31 lal of the 1993 Acti.. To follow th• proce(lum lald d¢Nm In tM GonW th'roclions giv•n by th• Ch•rity Comffli88iongrn lund•r S•¢bon 43171 Ibl of the 1993 A¢tl, and To 8t4le vthother parucular mattèr8 h•v• come to my atttintion. B••l• of Ind•p•nd•nt Ex•mln•f• r•port My ¥xaminatlon wa8 carried oul In accordancè th• G•nernl Dlrecllons gNen by the Chgrity Comm188lonor8. An OX8min8bon includes a r•vi•w of th& 8¢counting r8cofd$ ktpl by the Group/District and o comp8ri$on of Ihtr accoun15 presented those records. It al80 includes considerats'on of any unusu81 rtem8 or dlsclosures in thè accoun18. 8nd seeking exF4analion$ from a8 trutsltses conwning any such matters. The pro¢odurgs undertaken do not provide all the gvid•n¢e that would b8 rw4uir•d in an aL#lit. and eon8equenly I do not •xpre88 an audit opbnlon en the view giv•n by the acCnts. Ind•p•nd•nt Ex•mln•V• •t•t•m•nt In ¢onn•ction with my gxomination, rD matter ha8 ¢<rf to my attwrtlon: which gives me reanAbIts Cau to bg11ove that In any matthal rnSF•¢¢ the requIremts lo k•op accounung re¢or(l$ In accorfonce ¥thlth Sgcllon 41 oftr 1993 h£t;and lo préparè accounts which wilh th• acownllr¥J rncords ?d coMY wth th• •¢¢ounfjng requirements of the 1993 Act hav• nol b•en m•L or 2. to which, In my oplnlon, atteftti 8hould b• drwwn In older to enal)lè a pKoper undorst8ndlng of the accounts to be reached. Name.. Stuart Ince Quallficafjon.. Addro$8.' 1 Tf* Waterfalls. Lang¢Jon Hllls, Ba8ildon. Es8ex. SS16 SHE Date.. 2P Juty 2022
1st Ockendon AGM
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1st Ockendon Group Executive Members
| Chair: | Mrs Josie Pitt | Nominated |
|---|---|---|
| GSL: | Mr James Ellis | Ex Officio |
| Treasurer: | Mr Colin Wheatley | Elected |
| Group Secretary: | Mrs Heather Mc Fee | Elected |
| Group Administrator: | Mr Colin Ward | Elected |
| Group Quartermaster: | Mr Peter Gore | Co-Opted |
| Executive Committee Member: | Mrs Vikki Freeland | Nominated |
| (Community Liaison) | ||
| Executive Committee Member: | Mrs Lyndsey Gosling | Elected |
| Executive Committee Member: | Mrs Anita Jones | Nominated |
| Executive Committee Member: | Mrs Nicky Ovey | Nominated |
| (Fundraising) | ||
| Section Leaders | ||
| Squirrels: | Mrs Kerry Downes | Ex Officio |
| Beavers: | Mr Malcolm Taylor | Ex Officio |
| Cubs: | Mr Paul Morton-Kemp | Ex Officio |
| Scouts: | Mr Michael Pitt | Ex Officio |
| (Health & Safety) |
Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee
1st Ockendon AGM
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GSL Statement
A year on from Covid 19 the Ockendon Scout Group has gone from strength to strength. Our YP numbers have reverted to pre-pandemic levels, and we have been able to continually move them through the different sections, resulting in multiple bronze, silver and gold Chief Scout Awards being earnt by worthy recipients.
We also now have one of the few Squirrel sections in the district. A triumph. Commissioned with full numbers and a waiting list that has continued to grow. An additional 16 young people engaging in scouting activities. Our young leaders have also increased this year and they continue to be a valued resource that bring a different viewpoint to the group. In return they receive experience and experiences that will hopefully bring benefits as they transition into adulthood.
Last year we talked about a return to form with respect to what scouts do best. Getting outside and engaging with the world. We promised and we delivered but, most of all it was encouraging to see so many smiling faces (including the leaders). As you will hear in the section reports as a group we have attended and enjoyed the district programme in terms of camping and day activities. District events such as Germany, Kandersteg and Grosvenor Hall are all planned. Ockendon Group will be represented in large numbers as always.
Group events such as Fireworks, Remembrance and Christmas Fayre will go ahead this year. Attended by all sections and offered to other groups in the district as well as our Guiding friends. These events are usually well attended by the local community and offer the group a chance to connect and support in this area.
As always, I would like to take this opportunity to thank Ockendon’s Executive Committee and the Scouting leadership teams for their relentless dedication to the Scouting values. Without their continued support Ockendon Group would not find itself in such a fortunate position.
I would like to note a special thank you to both Peter Gore and Colin Ward who have put in so much effort to organise and maintain the Headquarters. Also to our cleaning team who voluntarily continue to keep the facilities spick and span.
Thank you.
James Ellis GSL Ockendon Group
1st Ockendon AGM
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Scouts
Getting used to being out of lockdown has been great fun,
Our Scouts attended the District Epic Camp at Skreens Park, winning the sports event by coming 1[st] in the Tug of war, 2[nd] in the volleyball and 2[nd] in the obstacle course. All Scouts had lots of other adventures on this camp - like high wires, water activities, camp fire and outdoors skills as well as bouncy castles and fun games. Following this, what better than to join the Cubs on a Secret Sleepover adventure in Kelvedon Hatch Bunker. We capped the spring term off with an end of term Hawaiian Party including authentic dress, food, drink, and games.
Following summer break and just to get us started back we had an end of summer camp which could not have happened without the Group exec and some parent’s assistance, we again achieved the outdoors Challenge Badge including these skills… knife, axe and saw, Bivi building, wide games and team challenge. Unfortunately fire lighting and outdoor cooking had to be put on hold due to the extremely dry weather we have had. Watch this space. On this Camp, on a personal level, I achieved my nights away permit.
The scouts have also done hikes and sleepovers in the hall, so lots to do and a great plan, all this culminates in our willing Scouts achieving their CSG award. We have even found time to go along to other smaller District lead activities like JOTT.
As previously stated, we did retain all our Scouts from lockdown, who are now beginning to move on, and we have consistently increased our numbers through Cubs swimming up and lots of new joiners through the door. We continue to actively grow Scouting at 1[st] Ockendon with a total of 40 Scouts as of this date with 4 new joiners and 3 new cubs (pre-investiture). We are to lose 5 scouts in the coming months.
I would like to thank my co-leaders for their support and would like to push on from this fantastic year in Scouting.
I would also like to thank the parents and the Exec committee on behalf of all the leaders for their patience, understanding and assistance in helping us to grow our Scouting in this past year.
Lastly, I'd like to thank all the young people for being brilliant and enjoying what they do.
Mike Pitt on behalf of the Scouts Leadership Team
Hawaiian Party 2022
1st Ockendon AGM
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Greetings from 1st Ockendon Cubs
Well once again we have delivered a full year of exciting and meaningful programmes in the Cubs section. Many of the Cubs had to learn again how the face-to-face weekly meetings work as they spent so long in lockdown. Who in their right mind likes Scouting via Zoom!!
We have 39 Cubs on roll and attendance is regularly over 30 Cubs - that’s a lot of noise, fun and careful planning to keep them all entertained!!!
The Cub pack attended every district event and tried our best at each. Well done Cubs. We didn’t win any single events but we had great fun attending them and the Cubs themselves enjoyed themselves - I guess we did win then!!
In the year we invested 25 new Cubs and sent 19 onto Scouts. One of the Cubs leadership team always attend the Scouts link evenings with these older Cubs to give them the best chance of remaining in Scouts and finding their feet.
This year we have had a great programme and worked hard to accommodate all the new badges - local knowledge, chef, challenge badges, disability awareness, DIY, sports, world faiths and pioneering, to name just a few.
Our programme is really varied and is driven by listening to what the Cubs themselves want.
Our bi-annual Dorset trip was amazing. We took 24 very excited Cubs. We did an amazing programme of hikes on cliffs, trip to Brownsea, high ropes, swimming and an awesome party, ticking off 6 badges along the way.
For us at Ockendon Cubs, running the pack is loads of hard work, dedication and commitment but to be part of young childrens development and growth in which we get to role model for them as they try new activities, make friends and find their feet is a real privilege. We certainly don’t do it for the money. :@)
A parent recently told us that Cubs is the only place where her child feels a sense of belonging and of being appreciated. That’s great to hear as we certainly don’t want any Cubs feeling left out. Now try and tell me Scouting isn’t worth it!!
Running the pack takes a huge amount of time and effort (way more behind the scenes than what the Cubs and parents see)and I want to say thank you to my team - we are in this together and we lead together: so my personal thanks to James, Peter, Vicki, Lyndsey, Beth, Doreen and our regular young leaders for the year, James, Sam, Jamie and Myra.
I could not do it on my own and I don’t need to, as the team turn up week in week out and together we deliver what we think is an ace Cub pack. Team, you are AMAZING!! On a personal level, I’ve now clocked up my 13[th] year of being involved with Scouting at Ockendon - where has the time gone?
As we look forward, yet more exciting activities and events are coming -Pantomime (oh yes we do!!), District Germany trip, snakes alive, map work, scouting basics and more - how awesome is that? Seriously good fun all round.
1st Ockendon AGM
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And finally a thanks to all our parents who support us in the pack by committing their time and money to their children who learn, enjoy and develop as pleasant and responsible Cub Scouts.
Thanks
Paul Morton-Kemp (Akela)
1st Ockendon AGM
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Beavers Report
I am Malcolm Taylor the Beaver Leader for 1[st] Ockendon. I have been with Ockendon now for 8 years, and it has been a pleasure to have so many Beavers past and present.
Over the last few years, we have had covid to deal with, but the Beavers worked through this with Zoom meetings and working from home, with letters sent to them.
During this time, I had the pleasure of giving out fifty-five badges to them.
We have now come back face-to-face. We have grown to 28 Beavers, 4 Section Leaders and 4 Young Leaders.
We have had 8 Beavers gain their Bronze Award with more promised by the end of the year. We have had sleepovers, district camps and rainbow Challenge. Our next one is to build a min camp site.
I am looking at doing a Saturday trip for the Beavers, more information to follow.
Sorry I could not be there in person tonight, but please do speak with me at any meeting, and I am happy to answer any questions.
Lastly, I would like to say a big thankyou to my team without them we would not be able to do all the thing we have.
Malcolm Taylor Beaver Scout Leader
1st Ockendon AGM
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We have been very busy in the small amount of time we have been up and running! We are still the ONLY group in Thurrock!!! We will always be the best!!!
We have 12 children in our section and an ever-growing waiting list.
Since we opened in May we have had lots of fun building our section – the children love coming each week to learn, have fun and just be a SQUIRREL.
Squirrels have already earnt Let it Grow, Fitness and Science badges. They are constantly ticking parts off other badgework.
In our first ever term we covered healthy eating, fitness, bubble fun, Lego masters, archery and a dinosaur end of term adventure!
We all had a lovely relaxing summer where Anita and I planned another action-packed programme for the autumn term. We have science, Diwali, Halloween, firework safety, Nerf gun fun night and our first ever Remembrance Parade. We have so many more things to list.
Our Squirrels team is amazing Anita and I love having the Scooby gang as young leaders. Anthony, Jay and Sophie help support each session the squirrels love them. We make sure that if there is anything to make the scooby gang always have one too. We would also like to thank Malcolm and Jo for being there as extra support.
A massive thank you to the group for helping us to set up this amazing section!!!
Being the only Squirrels section has been amazing we have had to start everything from scratch with help from our allocated cohort.
Kerry & Anita
1st Ockendon Squirrels Leaders
1st Ockendon AGM Page17of18 1st OcJeen()n qulrrels 222
1st Ockendon AGM
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QM report
After a hard camp season in 2021, 2022 started very well - we received a couple of grants which enabled us to purchase a couple of new tents to replace what hadn't survived the lockdown very well,
My favourite purchase was an Australian made Hot Water System for use on camp, listening to the fantastic feedback from the section leaders after camp was very nice to hear.
It's been a great camp season this year, having three main camps for the sections , with all equipment in use, great to see the kids enjoyment.
Being able to put some of the Scouts through their Quartermaster badge was a privilege, and I will continue to run the badge for other Scouts.
Peter Gore (QM)