Trustees, Annual Report for the year ended 31 st March 2024 Section A Reference and administration details Charity name 1st Hatfiold Peverel Scout Group Registered charity number Charity's principal address Scout and Guide Headquarters Church Road Hatfield Peverel Essex Names of the charity trustees who manage the charity Trustee Name Offi¢e Dates acted if not for whole year Nick Nicholas Ja ne Reed Clare Orain Carol Fischer-HiS1 Sarah Fer uson Jo ja1$ Colin Fischer-Hill Group Lead Volunteer Treasurer Group Secretary Deputy Group Lead Vo Cub Leader Cub Leader Scout Leader Resi ned 1614124
Section B structure, governance and management Description of the charity's trusts The Group's governing documents are those of Ihe The Scout Association. They consist of a Royal Charter, which in lum gives authority lo the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. The Group also have their own constitution that they adhere to. Type of governing do¢umenl (e.g. Iwsl deed, Gonslilulionl How the charity is constiluled (e.g. Irusl, associalffon, company) The Group is a trust established under its rules which are Gommon to all Scouts The Trustees are appointed in a¢cordan¢e with the Policy, Or9anisation and Rules of The Scokjt Association. Trustee selection rnelhods (e.g. appointed by, elected by) Additional governance issues". The Group comprises 5 different units," Beavers,Hadfelda Cubs.Tuesday Cubs, Scouts and Explorers.. The Group are managed by the Group Trustee Committee, the members of which are the 'Charity Trustees, ol the S¢out Group which is an educational charity. As charily trustees they are responsible for complying with legislation applicable lo charities. This Includes the regislralion. keeping proper accounts and making returns to the Charity Commission as appropriate. The Group Trustee Committee is made up of the following roles". Chair, Treasurer. Secretary, Public Relations and with the Group Lead Volunteer, his Assistant and Individual Section Leaders. They meet every 2 months lo discuss the running of the Group and The Group Trustee Committee exists lo support the Group Lead Voluinteer in meeting the responsibilities of his appointment and 15 responsible for." The maintenance of Group property", The raising of funds and the administration of Group finance., The insurance of persons, propety and equipment.. Group public occasions., Assisting in the recruitment of leaders and other adult support", Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected
Section B Structure, governance and management Icontinuedl Risk and Internal Controls The Group Trustee Comrnittee has Identified the major risks lo which they believe the Group is exposed. these have been reviewed and systems have been established lo mitigate against them. The rllain areas of concern that have been identified are.. Damage to the building, propetyand equipment.. The Group would request the Ljse of buildings. property and equipment from neighbouring organisations such as the church. the village hall and other Scout Groups The Group has sufficient buildings and contenls insLJran¢e in place to miligale against permanenl105S. Injury to leaders, helpers. Supporters and members.. The Group through the capitation fees conlribule5 to Ihe Scout As50cialion's national accident insurancè policy. Risk Assessments are undertaken. where appropriate, before a11 activities. Reduced income from fundraising.. The Group is primarily reliant upon income from subscriptions and fundraising (including income from waste paper recycling). The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. This remains an option should other fundraising DPPOrtunilies cease. The headquarters is used by various other organisialions and charities.who pay for the hire of the hall. Reduction or loss ofleaders.. The Group is totally reliant upon volunteers lo run and administer the activities of Ihe Group. If there was a reduction in the number of Reduction or loss of members.. The Group provides activities for all young people aged 6 and up. If there was a reduction in membership in a particular section or the Group as a whole then there would have to be a contraction, consolidatlDn or closure of a section,. in the worst case scenario, the complete closure of the Group. Internal Controls..
The Group has in pla systems of inlemal controls that are designed lo provide reasonable assurance against material mismanagement or loss, these inclLJde 2 signatories for all Banking expenditure. separation of the jointly held headquarters a¢counls and the main seoul group accounts, good separation of duties. Comprehensive insurance policies lo ensure that insurable risks are covered and annually audited accounts by an independent examiner.
Section C Objectives and activities Surnmary of the objects of the charity set out in ils governing document The aim of The Scout Association is to promote the development ol young people In achieving their full physical, Intelle¢lual, social and spiritual polenlials. 85 Individuals, as responsible citizens and as members of their local. national and international communities. The method ol achieving the aim of the Association is by providing an enjoyable and attractive programme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Sumrnary of the main activities in A summary of the main a¢livilies of Ihe Group are as follows.. Each unil meets weekly during teim time with a programme of activities organised by the leaders in advance Each section have arranged at least one camp during the year Other activities have included handicraft. badgework. visits to local museums, hikes. fire lighting and cooking evenings. Other organisalions Including the local police and lire seNice have undertaken talks and visits Section D Achievements and performance Summary of the main achievements of the charity during the year The number of members in the Group have ¢onlinued lo increase Each section has undertaken a succesful camp including the Cubs attencling the Megacamp. A varied programme of events have been provided Including. 3 fund raising events were undertaken." Party in the Park, Allotment refreshments and Christma5 fundraiser. This has been in addition to Durconlinued collection of waste paper in the village
Section E Financial Review Brief slalement of the charity's policy on Reserves Policy The Group's policy on reserves is to hold sufficient resource5 to The Group held reserves of £39,126.33, against this al year end. This Is above the level required for operating expenses. The Group's trustee5 believe the excess reserve5 are justified to ensu the long term financial viability of the Group and the sustainability ol its premises whi¢h are currently hall way through a refurbishment project Delai15 01 any funds materially in deficit There are no funds currently In deficit. Investment policy Investment Policy The Grou does not have sufficient funds to Invest in lon er temi Section F other Optional Inforniation lor the continued use of the headquarters Is bein Plans for future periods Idelails of any Fundraisin Section G The trustee5 declare that they have approved the Trustees. Report above. Declaration Signed on behalf of the charity's trustees". Signatures Full names Jayne Reed Darien Nicholas Position Treasurer Group Lead Volunteer Date
1st Hatfield Peverel Scout Group Registèred Charity Numb•r 302065 Receipts and Payments Account for the year ended 31 March 2024 2022123 2023124 Geneial Unr•5trlcted Totsi fund5 funds Totsi funds Receipts DonatioThs, legacies and 8lfflllaT income Membership subscfipiions IJcMDing lee3 and Subs) Less Membership syb5cfipuon$ pa 10 Mai¢on & east Essex DIncl Scout Council Nel membtrthip subschp0Tr$ taind 13 382 23 13.382 23 13.464 06 8,612.73 8.612.23 8.661.56 250 00 250 00 000 DDn$iions 26S234 2.185 88 tsIftAid 6941 part Refund of Bioadband payent5 000 Sub total 11,524.S7 11.S24.S7 10,916.83 Grants ODO 000 000 M?IntenanceGianl 000 Other Grafils Sub total o.oo 0.00 Fundralsinu (gr0851 Wasie Paper 1.280 20 1.280 20 1 96840 907 $4 907 54 Olhei fundrng #¢livitres 000 263 40 283 4D 700 Uniform )25 10 (Yher Income Sub total 2,579.24 2,679.24 3.227.14 Activitles Yothb ProgranvT*- camps & Events lo B54 23 17 338 41 10.854 23 Sub total 10,8S4.23 10,85d.23 17,335.41 Investhiont Income 752 98 752 98 144 63 Bank Interest Sub total 752.98 752.98 144.63 Total Gross Income 25.711 02 25,711.07 31.627.01 60.00 219.85 Salo of assets Total Receipts 25,771.02 25.771.02 31.846.86 Page of 7
1st Hatfield Peverel Scout Group Registered Charity Number 30206$ Receipts and Payments Account for the year ended 31 March 2024 2023124 2022123 Ganeral UnrpstTi¢ted Total funds funds Total tunds Paymtrnts Youth Progiamme Youth PfoyFaTnme-WEekly programme card payments Yot prog1?rnme-Vk1Y prOgrme Equals call all$fer amounis Youth programm&- Yeekly programme card p3yments Youth prryiamme- weekly pro9iBmme Eqal5 tsid b31¥n as al 1 77238 2.434 82 1.7723 238357 2.383 57 1.626 00 2.147 02 214702 1.388 22 236 55 236 55 247 78 J,919.40 3.919.40 3,B23.04 Sub Totsl Youth programmo payments Group Paym?nts Non Gard Youth Pioyramme Camps and other event5 10.542.17 10.542 17 140 05 140 05 3.228 05 Non tsfd Uniforms and bad9es 729.0 729 09 1,019 45 Non tswd Insuianc fj618 6618 Non card Fund Raising Non card Repairs and Renewals Non card COVID 19 Expenses caidAGM aDd tsU$teeexpenses 124 00 12400 435 96 ooo 7063 5930 7868 7868 4000 Non cayd Refund ot SUOS Non card tyioadband costs NOD caT¢ Sundry cos1$ Non ¢ard Olhercosls Sub Total Non Gard gfOVP wyments eylrinslerfed Carfj for GfQUP Purchases Group card paymen15 fot Group Pui¢hase5 Gioup card Dalance as of 31tsr24 Aes 74 488 74 607 217 90 1000 iooo 12,153.61 12,253.61 24.957.69 142380 4.870 74 4.870 74 1 69322 fj.693 22 317752 3.177 52 31354 13.946 83 13,946.83 26.067.95 Totsl Group Paymen Sub total 17,866.23 17,866.23 29,890.99 000 HQ gxpènstr8 201812019 HPSG Interest In the HO Management Commiltee notel OOD 0.00 Sub total 0.00 Total Gr05s Expenditur8 17,866.23 17.866.23 ,89U.99 2,382.85 A5SOt and iThv8stment Purchasès Non card Asset and Invesmenl purchases CaTdA¥sei and Investment purchases 4190.83 490 83 Total Payments 18,357.06 18,357.06 32,273.84 Net of receipts/(payments) Cash funds lastyear end 7.413.96 31.712.37 39,126.33 7,413.96 31,712.37 39.126.33 32,264.45 31,837.47 Page 017
1 st Haffield Peverel Scout Group Registèred Charity Number 302065 Statement of Assets and Liabilities 31 March 2023 3t-Mar-24 Total funds Cosh funds B8nk GurreDI account 9,298 8.051 09 B¥nk Lp0511 aecouni18ee note41 Residual balance on Eq1$ Moneycaid Ca5hlFloais ?5 852 94 25 099 98 3.97$ 39 561 32 Total cash funds 39,126.33 31,712.37 Investment assets Olher Investsnenis Sub total 0.00 o.oo Non monetary assets for charity's ¢)wn use Land and bu115 (Note 21 Sub tota 0.00 0.00 Liabilit185 Ha ve& Inteiesl I anayèmeni SLsb total 0.00 0.00 39,126.33 31,712.37 The above Receipts and Paymenls Account and Ststemnt ol Assets and Llabilitigs were approved on 2024 by the Trustees and signed on their behalf by: Notes to the Accounts Noto 1 ns In Jure 2018 a new HQ Committee Consiiluiion wa5 agreed and 51gned by all parties IHPSG & HPGGI. There Is no longer an equal payment of surplus funlls Irom thè HQ Commiilee 10 bè p3id lo each party al Ihe end ol the financial year The new Con511ution confirms all wotk presented on a bulgel will be Invested In by bolh parties equally. any future SUTpIu5 will be retained by the HQ ComiNee forfurther inwesimÈni lo the HQ 8u11ding. Nots 2 - Land & Bulldln The Group benefft5 from a lease dated 19 September 2013 beiween Slrull & Patker IF8rmsi Ltd and The Soul Assoualion Trust CoTpor31ion over speckfied land on the south SKle of Church Road. Haffield Peverel The term of the ase Is until 31 M8y 2033 The lease Is 5ubiecl to variou5 reslriclive coven4nls which essen11311y restrict the value of ase and buikjings Ihereon lo the current purpose only. TherÈfore no monetary value 15 8llributed In the accounts an Notg3.E a18 Mone Cards In September 2022 the Group aged to purchase Equals Money Cards. These are pre-loaded debil cards that enable Ihe lÈa(Sers lo purchase equipment or consumables Ihal afe used within their programme cost budget. The GSL also hokls a caid thai Is used for purchase of group equipment The resKJual balaTr helo In 10181 on the cards on 31s1 arch 2024 Is slateo on the accounts Page of 7
Inde endant Examiner's Re ort to the Trustees of I, Hatfield Peverel Scout Grou Re istered Charit Number 302065 I report on the accounts of the Charity for the year ended 31" March 2024. Res ective res onsibilities of trustees and examiner The ChariV5 tTU5tees are responsible ,or the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year and that an independent examination is needed. It 15 my responsibility to.. Examine the accDunts; .TD follow procedures laid down by the Charity Commissioners,. and To state whether particular matters Yave come to my attention. Basis of indep_endent examiner's re ort My examination was carried out in accordance with rhe Genera., Directiois given by the Charity Commissioners. An examination includes a rr.view of the accountiig Tecords kept by the Charity and a comparison of the accounts presented with those Fecards. It also includes consideration of anv unusual items or disc1051Jres in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undert3ken do not provide all the evidence th8t would bo required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Indep.endent examiner's statement In the course of my ex3mination'.
111 Nothing ha5 come to my attention which gives me reasonable cause to believe that in any matLifidi respect tne requiremcnts to keep acrounting records and to prepare accounts which accord with accountinE requirernents h3ve been rnet, 121 No matter has come to my attention to which, in my opinion, attention should be drawn in o., der to enable a propor understanding of the accounts to be reached. Name... Richard Foulds Relevant Professional Qualification or Body.. Address.. Date: