Trustees, Annual Report
for the year ended 31 st March 2024
Section A
Reference and administration details
Charity name
1st Hatfiold Peverel Scout Group
Registered charity number
Charity's principal address
Scout and Guide Headquarters
Church Road
Hatfield Peverel
Essex
Names of the charity trustees who manage the charity
Trustee Name
Offi¢e
Dates acted if not
for whole year
Nick Nicholas
Ja
ne Reed
Clare Orain
Carol Fischer-HiS1
Sarah Fer
uson
Jo ja￿1$
Colin Fischer-Hill
Group Lead Volunteer
Treasurer
Group Secretary
Deputy Group Lead Vo
Cub Leader
Cub Leader
Scout Leader
Resi
ned 1614124

Section B
structure, governance and management
Description of the charity's trusts
The Group's governing documents are those of Ihe The Scout
Association. They consist of a Royal Charter, which in lum gives
authority lo the Bye Laws of the Association and The Policy.
Organisation and Rules of The Scout Association. The Group also
have their own constitution that they adhere to.
Type of governing do¢umenl
(e.g. Iwsl deed, Gonslilulionl
How the charity is constiluled
(e.g. Irusl, associalffon, company)
The Group is a trust established under its rules which are Gommon
to all Scouts
The Trustees are appointed in a¢cordan¢e with the Policy,
Or9anisation and Rules of The Scokjt Association.
Trustee selection rnelhods
(e.g. appointed by, elected by)
Additional governance issues".
The Group comprises 5 different units," Beavers,Hadfelda
Cubs.Tuesday Cubs, Scouts and Explorers.. The Group are
managed by the Group Trustee Committee, the members of which
are the 'Charity Trustees, ol the S¢out Group which is an
educational charity. As charily trustees they are responsible for
complying with legislation applicable lo charities. This Includes the
regislralion. keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Group Trustee Committee is made up of the following roles".
Chair, Treasurer. Secretary, Public Relations and with the Group
Lead Volunteer, his Assistant and Individual Section Leaders. They
meet every 2 months lo discuss the running of the Group and
The Group Trustee Committee exists lo support the Group Lead
Voluinteer in meeting the responsibilities of his appointment and 15
responsible for."
The maintenance of Group property",
The raising of funds and the administration of Group finance.,
The insurance of persons, propety and equipment..
Group public occasions.,
Assisting in the recruitment of leaders and other adult support",
Appointing any sub committees that may be required.,
Appointing Group Administrators and Advisors other than those who
are elected

Section B
Structure, governance and management Icontinuedl
Risk and Internal Controls
The Group Trustee Comrnittee has Identified the major risks lo which
they believe the Group is exposed. these have been reviewed and
systems have been established lo mitigate against them. The rllain
areas of concern that have been identified are..
Damage to the building, propetyand equipment..
The Group would request the Ljse of buildings. property and
equipment from neighbouring organisations such as the church. the
village hall and other Scout Groups The Group has sufficient
buildings and contenls insLJran¢e in place to miligale against
permanenl105S.
Injury to leaders, helpers. Supporters and members..
The Group through the capitation fees conlribule5 to Ihe Scout
As50cialion's national accident insurancè policy. Risk Assessments
are undertaken. where appropriate, before a11 activities.
Reduced income from fundraising..
The Group is primarily reliant upon income from subscriptions and
fundraising (including income from waste paper recycling). The
Group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. This remains an option
should other fundraising DPPOrtunilies cease. The headquarters is
used by various other organisialions and charities.who pay for the
hire of the hall.
Reduction or loss ofleaders..
The Group is totally reliant upon volunteers lo run and administer the
activities of Ihe Group. If there was a reduction in the number of
Reduction or loss of members..
The Group provides activities for all young people aged 6 and up. If
there was a reduction in membership in a particular section or the
Group as a whole then there would have to be a contraction,
consolidatlDn or closure of a section,. in the worst case scenario, the
complete closure of the Group.
Internal Controls..

The Group has in pla￿ systems of inlemal controls that are
designed lo provide reasonable assurance against material
mismanagement or loss, these inclLJde 2 signatories for all Banking
expenditure. separation of the jointly held headquarters a¢counls
and the main seoul group accounts, good separation of duties.
Comprehensive insurance policies lo ensure that insurable risks are
covered and annually audited accounts by an independent
examiner.

Section C
Objectives and activities
Surnmary of the objects of the charity set
out in ils governing document
The aim of The Scout Association is to promote the development ol
young people In achieving their full physical, Intelle¢lual, social and
spiritual polenlials. 85 Individuals, as responsible citizens and as
members of their local. national and international communities. The
method ol achieving the aim of the Association is by providing an
enjoyable and attractive programme of progressive training, based
on the Scout Promise and Law and guided by adult leadership.
Sumrnary of the main activities in
A summary of the main a¢livilies of Ihe Group are as follows..
Each unil meets weekly during teim time with a programme of
activities organised by the leaders in advance Each section have
arranged at least one camp during the year Other activities have
included handicraft. badgework. visits to local museums, hikes. fire
lighting and cooking evenings. Other organisalions Including the
local police and lire seNice have undertaken talks and visits
Section D
Achievements and performance
Summary of the main achievements of
the charity during the year
The number of members in the Group have ¢onlinued lo increase
Each section has undertaken a succesful camp including the Cubs
attencling the Megacamp. A varied programme of events have been
provided Including. 3 fund raising events were undertaken." Party in
the Park, Allotment refreshments and Christma5 fundraiser. This
has been in addition to Durconlinued collection of waste paper in the
village

Section E
Financial Review
Brief slalement of the charity's policy on
Reserves Policy
The Group's policy on reserves is to hold sufficient resource5 to
The Group held reserves of £39,126.33, against this al year end.
This Is above the level required for operating expenses. The Group's
trustee5 believe the excess reserve5 are justified to ensu￿ the long
term financial viability of the Group and the sustainability ol its
premises whi¢h are currently hall way through a refurbishment
project
Delai15 01 any funds materially in deficit
There are no funds currently In deficit.
Investment policy
Investment Policy
The Grou
does not have sufficient funds to Invest in lon
er temi
Section F
other Optional Inforniation
lor the continued use of the headquarters Is bein
Plans for future periods Idelails of any
Fundraisin
Section G
The trustee5 declare that they have approved the Trustees. Report above.
Declaration
Signed on behalf of the charity's trustees".
Signatures
Full names
Jayne Reed
Darien Nicholas
Position
Treasurer
Group Lead Volunteer
Date

1st Hatfield Peverel Scout Group
Registèred Charity Numb•r 302065
Receipts and Payments Account for the year ended 31 March 2024
2022123
2023124
Geneial
Unr•5trlcted Totsi fund5
funds
Totsi funds
Receipts
DonatioThs, legacies and 8lfflllaT income
Membership subscfipiions IJcMDing lee3 and Subs)
Less Membership syb5cfipuon$ pa￿ 10 Mai¢on & east Essex DI￿ncl Scout
Council
Nel membtrthip subschp￿0Tr$ ￿tain￿d
13 382 23
13.382 23
13.464 06
8,612.73
8.612.23
8.661.56
250 00
250 00
000
DDn$iions
26S234
2.185 88
tsIftAid
6941
part Refund of Bioadband payent5
000
Sub total
11,524.S7
11.S24.S7
10,916.83
Grants
ODO
000
000
M?IntenanceGianl
000
Other Grafils
Sub total
o.oo
0.00
Fundralsinu (gr0851
Wasie Paper
1.280 20
1.280 20
1 96840
907 $4
907 54
Olhei fundr￿￿ng #¢livitres
000
263 40
283 4D
700
Uniform
)25 10
(Yher Income
Sub total
2,579.24
2,679.24
3.227.14
Activitles
Yothb ProgranvT*- camps & Events
lo B54 23
17 338 41
10.854 23
Sub total
10,8S4.23
10,85d.23
17,335.41
Investhiont Income
752 98
752 98
144 63
Bank Interest
Sub total
752.98
752.98
144.63
Total Gross Income
25.711 02
25,711.07
31.627.01
60.00
219.85
Salo of assets
Total Receipts
25,771.02
25.771.02
31.846.86
Page of 7

1st Hatfield Peverel Scout Group
Registered Charity Number 30206$
Receipts and Payments Account for the year ended 31 March 2024
2023124
2022123
Ganeral
UnrpstTi¢ted Total funds
funds
Total tunds
Paymtrnts
Youth Progiamme
Youth PfoyFaTnme-WEekly programme card payments
Yo￿t￿ prog1?rnme-V￿k1Y prOgr￿me Equals call ￿all$fer
amounis
Youth programm&- Yeekly programme card p3yments
Youth prryiamme- weekly pro9iBmme Eq￿al5 tsid b31¥n￿ as al
1 77238
2.434 82
1.7723
238357
2.383 57
1.626 00
2.147 02
214702
1.388 22
236 55
236 55
247 78
J,919.40
3.919.40
3,B23.04
Sub Totsl Youth programmo payments
Group Paym?nts
Non Gard Youth Pioyramme Camps and other event5
10.542.17
10.542 17
140 05
140 05
3.228 05
Non tsfd Uniforms and bad9es
729.0
729 09
1,019 45
Non tswd Insuianc
fj618
6618
Non card Fund Raising
Non card Repairs and Renewals
Non card COVID 19 Expenses
caidAGM aDd tsU$teeexpenses
124 00
12400
435 96
ooo
7063
5930
7868
7868
4000
Non cayd Refund ot SUOS
Non card tyioadband costs
NOD caT¢ Sundry cos1$
Non ¢ard Olhercosls
Sub Total Non Gard gfOVP wyments
eylrinslerfed ￿ Carfj for GfQUP Purchases
Group card paymen15 fot Group Pui¢hase5
Gioup card Dalance as of 31tsr24
Aes 74
488 74
607
217 90
1000
iooo
12,153.61
12,253.61
24.957.69
142380
4.870 74
4.870 74
1 69322
fj.693 22
317752
3.177 52
31354
13.946 83
13,946.83
26.067.95
Totsl Group Paymen
Sub total
17,866.23
17,866.23
29,890.99
000
HQ gxpènstr8
201812019 HPSG Interest In the HO Management
Commiltee
notel
OOD
0.00
Sub total
0.00
Total Gr05s Expenditur8
17,866.23
17.866.23
,89U.99
2,382.85
A5SOt and iThv8stment Purchasès
Non card Asset and Invesmenl purchases
CaTdA¥sei and Investment purchases
4190.83
490 83
Total Payments
18,357.06
18,357.06
32,273.84
Net of receipts/(payments)
Cash funds lastyear end
7.413.96
31.712.37
39,126.33
7,413.96
31,712.37
39.126.33
32,264.45
31,837.47
Page 017

1 st Haffield Peverel Scout Group
Registèred Charity Number 302065
Statement of Assets and Liabilities
31 March
2023
3t-Mar-24
Total funds
Cosh funds
B8nk GurreDI account
9,298
8.051 09
B¥nk L*p0511 aecouni18ee note41
Residual balance on Eq￿1$ Moneycaid
Ca5hlFloais
?5 852 94
25 099 98
3.97$ 39
561 32
Total cash funds
39,126.33
31,712.37
Investment assets
Olher Investsnenis
Sub total
0.00
o.oo
Non monetary assets for charity's ¢)wn use
Land and bu1￿1￿5 (Note 21
Sub tota
0.00
0.00
Liabilit185
Ha
v￿e& Inteiesl I
anayèmeni
SLsb total
0.00
0.00
39,126.33
31,712.37
The above Receipts and Paymenls Account and Ststem*nt ol Assets and Llabilitigs were approved on
2024 by the Trustees and signed on their behalf by:
Notes to the Accounts
Noto 1
ns
In Jure 2018 a new HQ Committee Consiiluiion wa5 agreed and 51gned by all parties IHPSG & HPGGI. There Is no
longer an equal payment of surplus funlls Irom thè HQ Commiilee 10 bè p3id lo each party al Ihe end ol the financial
year The new Con511ution confirms all wotk presented on a bulgel will be Invested In by bolh parties equally. any
future SUTpIu5 will be retained by the HQ ComiNee forfurther inwesimÈni lo the HQ 8u11ding.
Nots 2 - Land & Bulldln
The Group benefft5 from a lease dated 19 September 2013 beiween Slrull & Patker IF8rmsi Ltd and The Soul
Assoualion Trust CoTpor31ion over speckfied land on the south SKle of Church Road. Haffield Peverel The term of the
ase Is until 31 M8y 2033 The lease Is 5ubiecl to variou5 reslriclive coven4nls which essen11311y restrict the value of
ase and buikjings Ihereon lo the current purpose only. TherÈfore no monetary value 15 8llributed In the accounts an
Notg3.E
a18 Mone
Cards
In September 2022 the Group ag￿ed to purchase Equals Money Cards. These are pre-loaded debil cards that enable
Ihe lÈa(Sers lo purchase equipment or consumables Ihal afe used within their programme cost budget. The GSL also
hokls a caid thai Is used for purchase of group equipment The resKJual balaTr￿ helo In 10181 on the cards on 31s1
arch 2024 Is slateo on the accounts
Page of 7

Inde
endant Examiner's Re
ort to the Trustees of
I, Hatfield Peverel Scout Grou
Re
istered Charit Number 302065
I report on the accounts of the Charity for the year ended 31" March 2024.
Res
ective res
onsibilities of trustees and examiner
The ChariV5 tTU5tees are responsible ,or the preparation of the accounts. The Charity's trustees
consider that an audit is not required for this year and that an independent examination is needed.
It 15 my responsibility to..
Examine the accDunts;
.TD follow procedures laid down by the Charity Commissioners,. and
To state whether particular matters Yave come to my attention.
Basis of indep_endent examiner's re
ort
My examination was carried out in accordance with rhe Genera., Directiois given by the Charity
Commissioners. An examination includes a rr.view of the accountiig Tecords kept by the Charity and
a comparison of the accounts presented with those Fecards. It also includes consideration of anv
unusual items or disc1051Jres in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undert3ken do not provide all the evidence th8t would
bo required in an audit, and consequently I do not express an audit opinion on the view given by the
accounts.
Indep.endent examiner's statement
In the course of my ex3mination'.

111 Nothing ha5 come to my attention which gives me reasonable cause to believe that in any
matLifidi respect tne requiremcnts to keep acrounting records and to prepare accounts
which accord with accountinE requirernents h3ve been rnet,
121 No matter has come to my attention to which, in my opinion, attention should be drawn in
o., der to enable a propor understanding of the accounts to be reached.
Name...
Richard Foulds
Relevant Professional Qualification or Body..
Address..
Date: