April 2020
31 March 2021
From
Trustees' Annual Report for the period
Period start date
1
To
Period end date
Section A Reference and administration details
Charity name
HARLOW DISTRICT SCOUT COUNCIL
Registered charity number 302054
Charity's principal address[19 Dane Street]
Bishops Stortford
Postcode
CM23 3BT
Names of the charity trustees who manage the charity
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Dates acted if not for whole
Trustee name Office (if any)
year
1 MR DANIEL HEPWORTH CHAIRMAN
2 MRS ZOE MACLEAY TREASURER
3 - POST VACANT SECRETARY
4 MISS SARAH STOREY DISTRICT COMMISSIONER
DISTRICT EXPLORER SCOUTS
5 - POST VACANT
COMMISSIONER
6 MR SIMON HEPWORTH
7 MR NIGEL APPS
8 MR IAN BENTALL
9 MR NIGEL DALBY
10 MR RICHARD LAWRENCE
11 MRS KIM SPENCER
12 MR TONY MITCHELL
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Page 1 LT700001 (3rd December 2018)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document[The District’s governing documents are those of The Scout Association.] They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted[The District is a trust established under its rules which are common to ] all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, nominated and elected representatives and meets every two months.
This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for:
The maintenance of District Property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing District Administrators and Advisors other than those who are elected.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Page 2 LT700001 (3rd December 2018)
Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live.
Summary of the objects of the charity set out in its governing document
Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the
values of Scouting and:
-
enjoy what they are doing and have fun
-
take part in activities indoors and outdoors
-
learn by doing
-
share in spiritual reflection
-
take responsibility and make choices - undertake new and challenging activities
-
make and live by their Promise.
Summary of the main activities undertaken for the public benefit in relation to these objects
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Additional details of objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
Limited grants, as funds permit, are made to Scout Groups and individuals in membership of the Scout Association within the Scout District who meet the criteria of the three District funds. These are:
-
District Development Fund (available to provide financial support to extend, develop and enhance the quality of Scouting provided to young people and adults across Harlow & District)
-
Training and Development Fund (available to Leaders to actively support and promote the development of skills)
-
World Jamboree Fund (available to support for youth members of the Harlow Scout Movement to attend the World Scout Jamboree)
-
DC’s Fund (available to assist deserving individual members of the Harlow Scout Movement under the age of 18 years. (Grants may be given towards the costs of camp fees, Scout uniform, travel to Scout events or any other agreed purpose).
All Leaders, Trustees and Supporters are volunteers who give their time generously and freely. Without them the District would not exist.
Page 3 LT700001 (3rd December 2018)
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The District has continued to support Scouting within the area, through the provision of the District Campsite and providing resources where needed to assist in the development and growth of the Groups. This year has seen a growth in the number of young people taking part in Scouting activities with the further strengthening of existing Groups and Units.
Page 4 LT700001 (3rd December 2018)
Section E Financial review
Brief statement of the charity’s policy on reserves
The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £20,000. This is managed through the Districts unrestricted funds.
Additionally, it is the District Policy that funds should be ring-fenced to cover our long-term liabilities. This is currently limited to: Insurance from Mulberry Green held towards new build [£33,362]
Ground Rent for Snow Farm to be ring-fenced for the length of the lease. [£8,500 = £500pa over 17 years] until December 2038
£20,000 is also ringfenced against refurbishment of the Snow Farm building in 2021.
This is managed through restricted funds held in Income Bonds and a restricted cash account.
The District held reserves of approximately £103,000 against this at year end.
Further financial review details (optional information)
Investment Policy
The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash or income bonds using only mainstream banks or building societies.
The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chairman Secretary Chair, etc) Date xx September 2021
Page 5 LT700001 (3rd December 2018)
Page 6 LT700001 (3rd December 20181
Charity number 302054 HQ Registration No. 11717
Harlow & District Scout Council
For the year of 1 April 2020 to 31st March 2021
Summary
TOTAL RECEIPTS FOR THE YEAR TOTAL PAYMENTS FOR YEAR NET RECEIPTS(PAYMENTS) FOR THE YEAR TOTAL FUNDS BFWD Transfers between funds TOTAL FUNDS CFWD
2020/21
2019/20
| 2020/21 | 2020/21 | 2020/21 | 2020/21 | 2019/20 | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds £ |
Restricted funds (grants) £ |
Designated Funds | DC's fund £ |
Total funds £ |
Total funds £ |
|||||||||||||||
| Events funds £ |
Explorer funds £ |
Network Funds £ |
District Dev £ |
Training & Dev't £ |
World Jamboree £ |
|||||||||||||||
| 63,375 | 5,000 | 25 | 1,753 | - | - | - | - | - | 70,153 | 30,122 | ||||||||||
| 27,886 | 5,000 | 100 | 2,045 | - | - | - | - | 35,031 | 29,327 | |||||||||||
| 35,489 | - | 75 - |
292 - |
- | - | - | - | - | 35,122 | 795 | ||||||||||
| 67,964 | 0 - |
3,463 | 8,205 | 500 | 4,741 | 2,878 | 1,789 | 853 | 90,393 | 89,597 | ||||||||||
| - | - | - | - | |||||||||||||||||
| 103,453 | 0 - |
3,388 | 7,913 | 500 | 4,741 | 2,878 | 1,789 | 853 | 125,515 | 90,393 |
Charity number 302054 HQ Registration No. 11717
Harlow & District Scout Council Receipts and Payments Account
For the year of 1 April 2020 to 31st March 2021
Receipts and payments
| Receipts | 2020/21 | 2020/21 | 2020/21 | 2020/21 | Total funds £ 14037 12987 1050 134 0 453 0 1637 5000 60580 65580 0 0 0 0 0 0 216 0 216 12 375 386 2334 0 0 |
Total funds £ 14037 12987 1050 134 0 453 0 1637 5000 60580 65580 0 0 0 0 0 0 216 0 216 12 375 386 2334 0 0 |
2019/20 Total funds £ |
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds £ 12402 12402 0 0 0 0 - 0 0 60580 60580 - 0 0 0 0 0 75 0 75 12 375 386 2334 0 0 |
Restricted funds (grants) £ 0 5000.00 5000 0 0 0 - - |
Designated Funds | DC's fund £ 0 - - 0 0 0 0 - - |
||||||||||||||||||
| Events funds £ 25 25 - 0 0 0 0 - - |
Explorer funds £ 1635 585 1050 109 453 1612 - 0 0 141 141 0 - - |
Network funds £ 0 - - 0 0 0 0 - - |
District Dev £ 0 - - 0 0 0 0 - - |
Training & Dev't £ 0 - - 0 0 0 0 - - |
World Jamboree £ 0 - - 0 0 0 0 - - |
||||||||||||||||
| Donations, legacies and similar income |
|||||||||||||||||||||
| Membership subscriptions | 12402 | 1635 | 14037 | 24298 | |||||||||||||||||
| Less: Membership subscriptions paid on to County/District |
12402 | 585 | 12987 | 16673 | |||||||||||||||||
| Net membership subscriptions retained | 0 | 1050 | 1050 | 6826 | |||||||||||||||||
| Donations | 0 | 25 | 109 | 134 | 1355 | ||||||||||||||||
| Gift Aid (from WSJ) | 0 | 0 | 0 | ||||||||||||||||||
| Gift Aid (from Subs) | 0 | 453 | 453 | 0 | |||||||||||||||||
| Other similar income | - | 0 | 0 | ||||||||||||||||||
| Sub total | 0 | 0 | 25 | 1612 | 0 | 0 | 0 | 0 | 0 | 1637 | 8181 | ||||||||||
| Grants | |||||||||||||||||||||
| Maintenance grant | 0 | 5000.00 | - | - | - | - | - | - | - | 5000 | 0 | ||||||||||
| Other grants | 60580 | - | - | - | - | - | 60580 | 0 | |||||||||||||
| Sub total | 60580 | 5000 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 65580 | 0 | ||||||||||
| Fundraising (gross) | |||||||||||||||||||||
| Explorers | - | 0 | 0 | ||||||||||||||||||
| WSJ 2019 (excluding Gift Aid) | 0 | 0 | 422 | ||||||||||||||||||
| Badges | 0 | 0 | 527 | ||||||||||||||||||
| Charitable Collections/Donations | 0 | 0 | 281 | ||||||||||||||||||
| Other income | 0 | 0 | 0 | ||||||||||||||||||
| Sub total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1230 | ||||||||||
| Other receipts | |||||||||||||||||||||
| Youth Programme & Activities | 75 | 141 | 216 | 7050 | |||||||||||||||||
| Other receipts | 0 | 0 | 0 | ||||||||||||||||||
| Sub total | 75 | 0 | 0 | 141 | 0 | 0 | 0 | 0 | 0 | 216 | 7050 | ||||||||||
| Investment income | |||||||||||||||||||||
| Bank interest | 12 | 12 | 25 | ||||||||||||||||||
| Investments interest | 375 | 375 | 519 | ||||||||||||||||||
| Sub total | 386 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 386 | 544 | ||||||||||
| Regular Property Rent income | 2334 | - | - | - | - | - | - | - | 2334 | 9444 | |||||||||||
| Occasional Property Rent income | 0 | - | - | - | - | - | - | - | - | 0 | 3280 | ||||||||||
| Other property income | 0 | - | 0 | 393 | |||||||||||||||||
| Sub total | 2334 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 2334 | 13118 | ||||||||||
| Total Gross Income Asset and investment sales, etc. Total Receipts |
|||||||||||||||||||||
| 63375 | 5000 | 25 | 1753 | 0 | 0 | 0 | 0 | 0 | 70153 | 30122 | |||||||||||
| - | |||||||||||||||||||||
| - | - | - | - | - | - | - | - | - | - | - | |||||||||||
| 63375 | 5000 | 25 | 1753 | 0 | 0 | 0 | 0 | 0 | 70153 | 30122 |
Charity number 302054 HQ Registration No. 11717
Harlow & District Scout Council Receipts and Payments Account
For the year of 1 April 2020 to 31st March 2021
Receipts and payments
| Payments | 2020/21 | 2020/21 | 2020/21 | 2020/21 | Total funds £ 2006 0 0 610 907 84 0 0 60 0 3667 400 0 982 923 2351 3710 22135 0 864 31364 0 0 0 0 0 0 |
Total funds £ 2006 0 0 610 907 84 0 0 60 0 3667 400 0 982 923 2351 3710 22135 0 864 31364 0 0 0 0 0 0 |
2019/20 Total funds £ |
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds £ 171 0 0 610 907 84 0 0 - - 1772 400 0 982 923 2351 3460 17135 0 864 26114 - 0 0 0 0 0 |
Restricted funds (grants) £ 0 0 5000 5000 0 |
Designated Funds | DC's fund £ 0 - - - - - - - - - 0 - - - - - 0 |
||||||||||||||||||
| Events funds £ 100 100 - - - - - - - - - 0 0 |
Explorer funds £ 1735 60 1795 - - - - - 250 - - - 250 0 |
Network funds £ 0 - - - - - - - - - 0 - - - - - 0 |
District Dev £ 0 - - - - - - - - - 0 - - - - - 0 |
Training & Dev't £ 0 - - - - - - - - - 0 - - - - - 0 |
World Jamboree £ 0 - - - - - - - - - 0 - - - - - 0 |
||||||||||||||||
| Youth programme and activities | 171 | 0 | 100 | 1735 | 2006 | 8435 | |||||||||||||||
| Youth programme and activities (WSJ) | 0 | 0 | 401 | ||||||||||||||||||
| Adult support and training | 0 | 0 | 108 | ||||||||||||||||||
| Group support (inc. COVID-19) | 610 | 610 | 0 | ||||||||||||||||||
| Admin, AGM and trustee expenses | 907 | 907 | 1442 | ||||||||||||||||||
| Personal Accident Insurance | 84 | 84 | 84 | ||||||||||||||||||
| Uniforms and badges | 0 | 0 | 82 | ||||||||||||||||||
| Misc Expenses | 0 | 0 | 0 | ||||||||||||||||||
| Rent paid to District | - | 60 | 60 | 864 | |||||||||||||||||
| District/Unit material and equipment | - | 0 | 198 | ||||||||||||||||||
| Sub total | 1772 | 0 | 100 | 1795 | 0 | 0 | 0 | 0 | 0 | 3667 | 11614 | ||||||||||
| Rent | 400 | - | - | - | - | - | - | - | 400 | 525 | |||||||||||
| Non-domestic Rates | 0 | - | - | - | - | - | - | - | 0 | 1144 | |||||||||||
| Phone and Alarm | 982 | - | - | - | - | - | - | - | 982 | 956 | |||||||||||
| Water and Sewerage | 923 | - | - | - | - | - | - | - | 923 | 1641 | |||||||||||
| Electricity and Gas | 2351 | - | - | - | - | - | - | - | 2351 | 3507 | |||||||||||
| Building and Equipment Insurance | 3460 | - | 250 | - | - | - | - | - | 3710 | 3544 | |||||||||||
| Repairs and Renewals | 17135 | 5000 | - | - | - | - | - | - | - | 22135 | 5255 | ||||||||||
| Materials and equipment | 0 | - | - | - | - | - | - | - | 0 | 27 | |||||||||||
| Regular Rent Refund | 864 | - | - | - | - | - | - | - | 864 | 27 | |||||||||||
| Sub total | 26114 | 5000 | 0 | 250 | 0 | 0 | 0 | 0 | 0 | 31364 | 16599 | ||||||||||
| Fundraising expenses | |||||||||||||||||||||
| Explorers | - | - | - | - | - | - | 0 | 0 | |||||||||||||
| WSJ 2019 | 0 | - | - | - | - | - | 0 | 0 | |||||||||||||
| Badge Shop | 0 | - | - | - | - | - | 0 | 333 | |||||||||||||
| Other fundraising costs | 0 | - | - | - | - | - | 0 | 0 | |||||||||||||
| Charitable Collections/Donations | 0 | - | - | - | - | - | 0 | 781 | |||||||||||||
| Sub total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1114 | ||||||||||
| Total Gross Expenditure Asset and investment purchases, etc. Total Payments Net of Receipts/(Payments) Transfers between funds Cash funds last year end Cash Funds This Year End |
27886 | 5000 | 100 | 2045 | 0 | 0 | 0 | 0 | 0 | 35031 | 29327 | ||||||||||
| - | - | - | - | - | - | - | - | - | 0 | 0 | |||||||||||
| 27886 | 5000 | 100 | 2045 | 0 | 0 | 0 | 0 | 0 | 35031 | 29327 | |||||||||||
| 35489 | 0 | -75 | -292 | 0 | 0 | 0 | 0 | 0 | 35122 | 795 | |||||||||||
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
| 67964 | 0 | 3463 | 8205 | 500 | 4741 | 2878 | 1789 | 853 | 90393 | 89597 | |||||||||||
| 103453 | 0 | 3388 | 7913 | 500 | 4741 | 2878 | 1789 | 853 | 125515 | 90393 |
Charity number 302054 HQ Registration No. 11717
Harlow & District Scout Council
For the year of 1 April 2020 to 31st March 2021
| Statements of assets and | liabilities at the | year end | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds £ 51,919 206 6,000 15,000 30,000 329 - - 103,453 - - - - - 169,263 140,000 5,381 - 314,644 |
2020/21 | DC's fund £ 853 - - - - - - - 853 - - - - - - - - - |
||||||||
| Restricted funds (grants) £ - - - - - - - - - - - - - - - - - - |
Events funds £ |
Explorer funds £ 453 7,460 7,913 16,901 16,901 |
Network funds District Dev £ £ 500 4,741 - - - - - - 500 4,741 - - - - - - - - - Designated Funds |
Training & Dev't £ 1,886 992 - - - - - - 2,878 - - - - - - - - - |
World Jamboree £ 1,789 - - - - - - - 1,789 - - - - - - - - - |
|||||
| Cash funds | ||||||||||
| Main Account | 51,919 | - | 50 | 453 | 52,422 | |||||
| Designated Funds | - | 500 | 1,886 | 1,789 | 853 | 5,028 | ||||
| Restricted Funds | 206 | 992 | - | - | 5,938 | |||||
| Scottish Widows Charity Deposit Account | 6,000 | - | - | - | - | 6,000 | ||||
| Income bond 1 | 15,000 | - | - | - | - | 15,000 | ||||
| Income bond 2 | 30,000 | - | - | - | - | 30,000 | ||||
| Cash | 329 | - | - | - | - | 329 | ||||
| Events team account | - | - | 3,338 | - | - | - | 3,338 | |||
| District Explorers account | - | - | 7,460 | - | - | - | 7,460 | |||
| Total cash funds | 103,453 | - | 3,388 | 7,913 | 500 | 2,878 | 1,789 | 853 | 125,515 | |
| Other monetary assets | ||||||||||
| Tax claim | - | - | - | - | - | - | ||||
| Debts due from the County/Area/District/Group |
- | - | - | - | - | - | ||||
| Grant payments due | - | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | - | ||||
| Non monetary assets for charity's own use |
||||||||||
| Badge stock | - | - | - | - | - | - | ||||
| Buildings (Risdens) | 169,263 | - | - | - | - | 169,263 | ||||
| Land (Risdens) | 140,000 | 140,000 | ||||||||
| Scouting equipment, furniture etc | 5,381 | - | 2,000 | 16,901 | - | - | - | 24,282 | ||
| Other | - | - | - | - | - | - | ||||
| Sub total | 314,644 | - | 2,000 | 16,901 | - | - | - | 333,545 |
Harlow & District Scout Council also lease the following properties from Harlow Council: Snow Farm, Mark Hall Barn and Mulberry Green
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Liabilities
Sub total - - - - - - - - - - -
Contingent liabilities and future obligations None
----- End of picture text -----
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th September 2021 and signed on their behalf by
| Signature | PrintName |
|---|---|
| Daniel Hepworth Chairman |
|
| ZoeMacLeay Treasurer |
Harlow & District Scout Council
For the year of 1 April 2020 to 31st March 2021
Notes to accounts:
1 Value of Scout Equipment has not been revalued in the last financial year.
- 2
3
LT700006- Independent Examiner'5 Report to the Trnstees ljuly 20191 Independent examiner's report to the trustees of Harlow & District Scout Council I report to the trustees on my examination of the accounts of the Hallow & District Scout Council for the year ended 31" March 2021. Responsibilities and basis of report As the charity trustees of the HarlDW & District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act'l. I report in respect of my examination of the H?rlrJw & Distrirt Scout Coiincil accounts carried tsut under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Direetions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that In any materièl respect.. accounting records were not kept in respect ol the Harlow & DistTlCt Scout Council as required by section 130 of the Act., or the accounts dcs not accord with those records. I have no concerns and have come a¢r¢s5 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name.. Mrs V S Drew Address.. Mowhayes, Withèn Lane, Aylesbeare. EX5 21Q Date., 10 September 2021