Trustees Annual Report for the year ended 31st March 2021 MAJOR ACTIVITIES AND ACHIEVEMENTS FOR THE YEAR
Group Chairman Report
The last twelve months have truly been an exceptional time with everyone having to adjust and find different ways of living & working. The year obviously also impacted on our Scouting as well, with, as you know a large chunk of the year being done virtually via Zoom, something that we had never experienced before. However, the Group rose superbly to the challenge and again, I would like to take this opportunity to offer my sincere thanks to all of the Leaders and volunteers in the Group that, despite the enormous task, manged to keep Scouting going throughout the pandemic, both on-line and the limited face-to-face meetings. I would also like to again thank all of our parents and carers that joined in with their young people at home and also out and about and made it possible for us to continue.
Another victim of the pandemic was our main annual fundraising event, Danbury Fireworks which, for the first time in 52 years we had to cancel. Unfortunately, we have also had to cancel the 2021 display as well due to the uncertainty. However, we do hope to be back next year, so please put the Saturday 5[th] November in your diary.
However, 2021 was also a year to celebrate as 1[st] Danbury Scout Group is a 100 years old. The earliest reference to Scouting in Danbury was in 1921, with a G.D. Stuart running a Troop at “South Holt”, Danbury with 11 Scouts. A hundred years and we have grown from one leader and eleven Scouts to a Group of over 130 People. We also have a waiting list of people waiting to join and desperately need more adult volunteers to help us accommodate these young people. So, if you or anyone you know is willing to give up some time to help out, either on a ad-hoc or more permanent basis, please do let us know.
Finally, can I thank all of the Leaders, Executive Committee members and volunteers for all their hard work and commitment to the Group and for the success that they create.
Let’s hope that the next twelve months brings some kind or normality to our worlds.
Nigel Hills Group Chair
Group Scout Leader Report
Wow, another year gone! I have been a Leader for almost 20 years and Group Scout Leader at Danbury for almost 6 years. I think I can honestly say the last 12/18 months has been the most challenging, but also in many ways the most enlightening. For all of us life has changed, and we are all doing thing differently now to how we use to do them, and Scouting is no different, it to has had to overcome many challenges.
The way in which we as a group embraced online Scouting is a fine example of this. From an active weekly programme to suddenly having to switch to a virtual programme was not easy. I have been truly impressed at how the leadership team within the group have coped. Leaders had to rewrite programmes, invent new ideas that would work in a way that has never been tried before.
I hope that you all agree they did an amazing job, and I am very thankful for all the hard work that this has taken. Having joined many and ran a few virtual meetings myself, I think it fair to say that young people enjoyed it and it was great to see so many parents also taking part and letting us bring Scouting into your home.
With restrictions starting to ease, it is good to see that Scouting is returning to normal and that sections are meeting again on a weekly basis and starting to make the most of the facilities that we offer within the group, no more so than seeing the Group celebrate 100 years of Scouting recently. It was great to see so many your people having such a good time.
Danbury Scout Group is run by entirely by volunteers who given up their times in the interests of help young people develop and learn new skills, that will hopefully be useful in later life. As a group we are also ways looking for new help, if any of you reading this feel that you are able in any way to volunteer your time then please do get in touch.
Whilst I hope that we have seen the back of all the restrictions, I suspect the next few months will continue to throw challenges at us. I am sure that as a group will continue to over come these challenges, and we will do our upmost to keep the group running as normal as possible.
Lastly can I say again THANK YOU all the leaders and Exec Members for their continued hard work and support over the last 12 months.
Kev Mayle Group Scout Leader
1 ST DANBURY SCOUT GROUP
Charity number 302045
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021
1ST DANBURY SCOUT GROUP
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Receipts and payments account | 1 |
| Statement of assets and liabilities | 2 |
| Notes to the accounts | 3-4 |
| Independent examiner's report | 5 |
1 ST DANBURY SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| Note Receipts: Membership subscriptions 2 Activities 3 Fundraising 4 Minibus Bank interest Other Total receipts Payments: Charitable payments 5 Activities Fundraising Minibus Group HQ Equipment Other Total payments Net of receipts/(payments) Cash funds brought forard Cash funds carried forard |
Unrestricted Fund £ 2,383 652 27,371 15 35 30,456 3,350 989 5,883 1,207 630 12,059 18,396 36,428 54,824 2021 Total £ 2,383 652 27,371 15 35 30,456 3,350 989 5,883 1,207 630 12,059 18,396 36,428 54,824 |
2020 Total £ 10,570 12,755 49,932 261 51 28 |
|---|---|---|
| 73,597 17,402 39,700 1,328 13,879 874 2,165 75,348 (1,751) 38,179 36,428 |
The notes on page 3 - 4 form part of these accounts
1
1 ST DANBURY SCOUT GROUP
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021
| Cash Funds Total cash funds Represented by Unrestricted funds Fixed assets Land and buildings Minibus Activity equipment and furniture Tentage and canvas Canoe equipment and trailers Fireworks equipment Liabilities Independent examination fee Total Assets less Liabilities Notes |
2021 2020 £ £ 54,824 36,428 54,824 36,428 54,824 36,428 54,824 36,428 £350,000 350,000 £1,890 2,362 £12,500 12,500 £14,000 14,000 £5,000 5,000 £15,500 15,500 398,890 399,362 250 250 398,640 399,362 |
|---|---|
These accounts were approved by the Trustees, and signed on their behalf by:
Treasurer -----------------
Name: Mr A. R. Dixon
2
1 ST DANBURY SCOUT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. Accounting policies
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) -{Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
- 1.1 These accounts are prepared on a receipts and payments basis.
| Membership subscriptions Group executive subscriptions Less payments to District/County/HQ Activities income St Cleres Scout Troop Mandeville Scouts Moores Bridge Cubs Lingwood Beavers Events Fundraising income Fireworks Donations Grants Jumble sale Gift aid Hire fees |
Unrestricted Fund £ 7,019 (4,636) 2,383 Unrestricted Fund £ 17 590 45 652 Unrestricted Fund £ 56 2,887 21,428 108 2,892 27,371 Total Total 2021 2020 £ £ 7,019 14,763 {4,636) (4,193) 2,383 10,570 Total Total 2021 2020 £ £ 17 2,898 633 590 1,159 45 1,142 6,924 652 12,755 Total Total 2021 2020 £ £ 56 44,248 2,887 745 21,428 108 2,507 2,892 2,307 125 27,371 49,932 |
|---|---|
2. Membership subscriptions
3. Activities income
4. Fundraising income
5. Charitable spend
This note is located on page 4
6. Related Parties
There were no related parties within the year.
None of the Trustees received any remuneration during the year.
7. Going Concern
The charity is operating on a going concern basis
3
1 ST DANBURY SCOUT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5. Expenditure on charitable activities
| Charitable activities Minibus expenses Utilities Insurance Covid Cleaning New build Refurbishment/repairs Equipment Activities Summer camps Other activities Visits & activities Uniform & badges Events Gifts Leader expenses Fundraising Fireworks Insurance Adverisement Purchases Catering Other Site fees Donations Equipment Jumble sale Sundry expense Other Admin expenses Bank interest Miscellaneous Total charitable activities |
St Cleres Scout Troop £ |
Mandeville Scouts £ |
Moores Bridge Cubs £ |
Individual Rifhams Cubs £ |
accounts Blakeswood Beaver £ |
Lingwood Beavers £ |
Events £ |
Fireworks Event £ |
Rememberance Day £ |
General £ 989 1,466 1,149 927 1,029 1,312 1,207 |
Total 2021 £ 989 1,466 1,149 927 1,029 1,312 1,207 8,079 |
Total 2020 £ 1,328 2,755 1,116 3,575 6,096 337 874 16,081 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 8,079 | ||||||||||||
| 262 75 |
136 548 |
269 914 416 47 |
470 | 163 50 |
405 548 1,809 541 47 |
2,872 1,443 2,480 569 9,795 108 135 |
||||||
| 337 | 684 | 1,646 | 470 | 213 | 3,350 | 17,402 9,000 1,342 54 1,174 2,705 15,712 1,400 2,425 6,020 (132) 39,700 |
||||||
| 275 | ||||||||||||
| 58 | 34 34 |
263 263 |
367 263 630 |
1,550 61 554 2,165 75,348 |
||||||||
| 58 | 275 | |||||||||||
| 395 | 684 | 1,680 | 746 | 476 | 12,059 |
4
1 st DANBURY SCOUT GROUP
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
I report on the accounts of 1 st Danbury Scout Group for the year ended 31 March 2021 which are set out on pages 1 to 4.
Respective responsibilities of trustees and examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the fo(m and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360 Winsley's House, High Street, Colchester, Ess�/4,/� 1/ ,e'2f/
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1 ST DANBURY SCOUT GROUP
Charity number 302045
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021
1ST DANBURY SCOUT GROUP
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Receipts and payments account | 1 |
| Statement of assets and liabilities | 2 |
| Notes to the accounts | 3-4 |
| Independent examiner's report | 5 |
1 ST DANBURY SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| Note Receipts: Membership subscriptions 2 Activities 3 Fundraising 4 Minibus Bank interest Other Total receipts Payments: Charitable payments 5 Activities Fundraising Minibus Group HQ Equipment Other Total payments Net of receipts/(payments) Cash funds brought forard Cash funds carried forard |
Unrestricted Fund £ 2,383 652 27,371 15 35 30,456 3,350 989 5,883 1,207 630 12,059 18,396 36,428 54,824 2021 Total £ 2,383 652 27,371 15 35 30,456 3,350 989 5,883 1,207 630 12,059 18,396 36,428 54,824 |
2020 Total £ 10,570 12,755 49,932 261 51 28 |
|---|---|---|
| 73,597 17,402 39,700 1,328 13,879 874 2,165 75,348 (1,751) 38,179 36,428 |
The notes on page 3 - 4 form part of these accounts
1
1 ST DANBURY SCOUT GROUP
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021
| Cash Funds Total cash funds Represented by Unrestricted funds Fixed assets Land and buildings Minibus Activity equipment and furniture Tentage and canvas Canoe equipment and trailers Fireworks equipment Liabilities Independent examination fee Total Assets less Liabilities Notes |
2021 2020 £ £ 54,824 36,428 54,824 36,428 54,824 36,428 54,824 36,428 £350,000 350,000 £1,890 2,362 £12,500 12,500 £14,000 14,000 £5,000 5,000 £15,500 15,500 398,890 399,362 250 250 398,640 399,362 |
|---|---|
These accounts were approved by the Trustees, and signed on their behalf by:
Treasurer -----------------
Name: Mr A. R. Dixon
2
1 ST DANBURY SCOUT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. Accounting policies
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) -{Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
- 1.1 These accounts are prepared on a receipts and payments basis.
| Membership subscriptions Group executive subscriptions Less payments to District/County/HQ Activities income St Cleres Scout Troop Mandeville Scouts Moores Bridge Cubs Lingwood Beavers Events Fundraising income Fireworks Donations Grants Jumble sale Gift aid Hire fees |
Unrestricted Fund £ 7,019 (4,636) 2,383 Unrestricted Fund £ 17 590 45 652 Unrestricted Fund £ 56 2,887 21,428 108 2,892 27,371 Total Total 2021 2020 £ £ 7,019 14,763 {4,636) (4,193) 2,383 10,570 Total Total 2021 2020 £ £ 17 2,898 633 590 1,159 45 1,142 6,924 652 12,755 Total Total 2021 2020 £ £ 56 44,248 2,887 745 21,428 108 2,507 2,892 2,307 125 27,371 49,932 |
|---|---|
2. Membership subscriptions
3. Activities income
4. Fundraising income
5. Charitable spend
This note is located on page 4
6. Related Parties
There were no related parties within the year.
None of the Trustees received any remuneration during the year.
7. Going Concern
The charity is operating on a going concern basis
3
1 ST DANBURY SCOUT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5. Expenditure on charitable activities
| Charitable activities Minibus expenses Utilities Insurance Covid Cleaning New build Refurbishment/repairs Equipment Activities Summer camps Other activities Visits & activities Uniform & badges Events Gifts Leader expenses Fundraising Fireworks Insurance Adverisement Purchases Catering Other Site fees Donations Equipment Jumble sale Sundry expense Other Admin expenses Bank interest Miscellaneous Total charitable activities |
St Cleres Scout Troop £ |
Mandeville Scouts £ |
Moores Bridge Cubs £ |
Individual Rifhams Cubs £ |
accounts Blakeswood Beaver £ |
Lingwood Beavers £ |
Events £ |
Fireworks Event £ |
Rememberance Day £ |
General £ 989 1,466 1,149 927 1,029 1,312 1,207 |
Total 2021 £ 989 1,466 1,149 927 1,029 1,312 1,207 8,079 |
Total 2020 £ 1,328 2,755 1,116 3,575 6,096 337 874 16,081 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 8,079 | ||||||||||||
| 262 75 |
136 548 |
269 914 416 47 |
470 | 163 50 |
405 548 1,809 541 47 |
2,872 1,443 2,480 569 9,795 108 135 |
||||||
| 337 | 684 | 1,646 | 470 | 213 | 3,350 | 17,402 9,000 1,342 54 1,174 2,705 15,712 1,400 2,425 6,020 (132) 39,700 |
||||||
| 275 | ||||||||||||
| 58 | 34 34 |
263 263 |
367 263 630 |
1,550 61 554 2,165 75,348 |
||||||||
| 58 | 275 | |||||||||||
| 395 | 684 | 1,680 | 746 | 476 | 12,059 |
4
1 st DANBURY SCOUT GROUP
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
I report on the accounts of 1 st Danbury Scout Group for the year ended 31 March 2021 which are set out on pages 1 to 4.
Respective responsibilities of trustees and examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the fo(m and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360 Winsley's House, High Street, Colchester, Ess�/4,/� 1/ ,e'2f/
5