Trustees Annual Report for the year ended 31st March 2021 **MAJOR ACTIVITIES AND ACHIEVEMENTS FOR THE YEAR** ## **Group Chairman Report** The last twelve months have truly been an exceptional time with everyone having to adjust and find different ways of living & working. The year obviously also impacted on our Scouting as well, with, as you know a large chunk of the year being done virtually via Zoom, something that we had never experienced before. However, the Group rose superbly to the challenge and again, I would like to take this opportunity to offer my sincere thanks to all of the Leaders and volunteers in the Group that, despite the enormous task, manged to keep Scouting going throughout the pandemic, both on-line and the limited face-to-face meetings. I would also like to again thank all of our parents and carers that joined in with their young people at home and also out and about and made it possible for us to continue. Another victim of the pandemic was our main annual fundraising event, Danbury Fireworks which, for the first time in 52 years we had to cancel. Unfortunately, we have also had to cancel the 2021 display as well due to the uncertainty. However, we do hope to be back next year, so please put the Saturday 5[th] November in your diary. However, 2021 was also a year to celebrate as 1[st] Danbury Scout Group is a 100 years old. The earliest reference to Scouting in Danbury was in 1921, with a G.D. Stuart running a Troop at “South Holt”, Danbury with 11 Scouts. A hundred years and we have grown from one leader and eleven Scouts to a Group of over 130 People. We also have a waiting list of people waiting to join and desperately need more adult volunteers to help us accommodate these young people. So, if you or anyone you know is willing to give up some time to help out, either on a ad-hoc or more permanent basis, please do let us know. Finally, can I thank all of the Leaders, Executive Committee members and volunteers for all their hard work and commitment to the Group and for the success that they create. Let’s hope that the next twelve months brings some kind or normality to our worlds. Nigel Hills Group Chair ## **Group Scout Leader Report** Wow, another year gone! I have been a Leader for almost 20 years and Group Scout Leader at Danbury for almost 6 years. I think I can honestly say the last 12/18 months has been the most challenging, but also in many ways the most enlightening. For all of us life has changed, and we are all doing thing differently now to how we use to do them, and Scouting is no different, it to has had to overcome many challenges. The way in which we as a group embraced online Scouting is a fine example of this. From an active weekly programme to suddenly having to switch to a virtual programme was not easy. I have been truly impressed at how the leadership team within the group have coped. Leaders had to rewrite programmes, invent new ideas that would work in a way that has never been tried before. I hope that you all agree they did an amazing job, and I am very thankful for all the hard work that this has taken. Having joined many and ran a few virtual meetings myself, I think it fair to say that young people enjoyed it and it was great to see so many parents also taking part and letting us bring Scouting into your home. With restrictions starting to ease, it is good to see that Scouting is returning to normal and that sections are meeting again on a weekly basis and starting to make the most of the facilities that we offer within the group, no more so than seeing the Group celebrate 100 years of Scouting recently. It was great to see so many your people having such a good time. Danbury Scout Group is run by entirely by volunteers who given up their times in the interests of help young people develop and learn new skills, that will hopefully be useful in later life. As a group we are also ways looking for new help, if any of you reading this feel that you are able in any way to volunteer your time then please do get in touch. Whilst I hope that we have seen the back of all the restrictions, I suspect the next few months will continue to throw challenges at us. I am sure that as a group will continue to over come these challenges, and we will do our upmost to keep the group running as normal as possible. Lastly can I say again THANK YOU all the leaders and Exec Members for their continued hard work and support over the last 12 months. Kev Mayle Group Scout Leader # **1 ST DANBURY SCOUT GROUP** Charity number 302045 **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021** ## **1ST DANBURY SCOUT GROUP** ## **CONTENTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ||Page| |---|---| |Receipts and payments account|1| |Statement of assets and liabilities|2| |Notes to the accounts|3-4| |Independent examiner's report|5| ## **1 ST DANBURY SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |**Note**
**Receipts:**
Membership subscriptions
**2**
Activities
**3**
Fundraising
**4**
Minibus
Bank interest
Other
**Total receipts**
**Payments:**
**Charitable payments**
**5**
Activities
Fundraising
Minibus
Group HQ
Equipment
Other
**Total payments**
**Net of receipts/(payments)**
**Cash funds brought forard**
**Cash funds carried forard**|**Unrestricted**
**Fund**
**£**
2,383
652
27,371
15
35
**30,456**
3,350
989
5,883
1,207
630
**12,059**
**18,396**
36,428
**54,824**
**2021**
**Total**
**£**
2,383
652
27,371
15
35
**30,456**
3,350
989
5,883
1,207
630
**12,059**
**18,396**
36,428
**54,824**|**2020**
**Total**
**£**
10,570
12,755
49,932
261
51
28| |---|---|---| |||**73,597**
17,402
39,700
1,328
13,879
874
2,165
**75,348**
**(1,751)**
38,179
**36,428**| The notes on page 3 - 4 form part of these accounts **1** ## **1 ST DANBURY SCOUT GROUP** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021** |**Cash Funds**
Total cash funds
**Represented by**
Unrestricted funds
**Fixed assets**
Land and buildings
Minibus
Activity equipment and furniture
Tentage and canvas
Canoe equipment and trailers
Fireworks equipment
**Liabilities**
Independent examination fee
Total Assets less Liabilities
**Notes**|**2021**
**2020**
£
£
54,824
36,428
**54,824**
**36,428**
54,824
36,428
**54,824**
**36,428**
£350,000
350,000
£1,890
2,362
£12,500
12,500
£14,000
14,000
£5,000
5,000
£15,500
15,500
**398,890**
**399,362**
250
250
**398,640**
**399,362**| |---|---| These accounts were approved by the Trustees, and signed on their behalf by: Treasurer ----------------- Name: Mr A. R. Dixon **2** ## **1 ST DANBURY SCOUT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1. Accounting policies** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) -{Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. - **1.1** These accounts are prepared on a receipts and payments basis. |**Membership subscriptions**
Group executive subscriptions
Less payments to District/County/HQ
**Activities income**
St Cleres Scout Troop
Mandeville Scouts
Moores Bridge Cubs
Lingwood Beavers
Events
**Fundraising income**
Fireworks
Donations
Grants
Jumble sale
Gift aid
Hire fees|**Unrestricted**
**Fund**
**£**
7,019
(4,636)
**2,383**
**Unrestricted**
**Fund**
**£**
17
590
45
**652**
**Unrestricted**
**Fund**
**£**
56
2,887
21,428
108
2,892
**27,371**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
7,019
14,763
{4,636)
(4,193)
**2,383**
**10,570**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
17
2,898
633
590
1,159
45
1,142
6,924
**652**
**12,755**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
56
44,248
2,887
745
21,428
108
2,507
2,892
2,307
125
**27,371**
**49,932**| |---|---| ## **2. Membership subscriptions** ## **3. Activities income** ## **4. Fundraising income** ## **5. Charitable spend** This note is located on page 4 ## **6. Related Parties** There were no related parties within the year. None of the Trustees received any remuneration during the year. ## **7. Going Concern** The charity is operating on a going concern basis **3** ## **1 ST DANBURY SCOUT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **5. Expenditure on charitable activities** |**Charitable activities**
Minibus expenses
Utilities
Insurance
Covid
Cleaning
New build
Refurbishment/repairs
Equipment
**Activities**
Summer camps
Other activities
Visits & activities
Uniform & badges
Events
Gifts
Leader expenses
**Fundraising**
Fireworks
Insurance
Adverisement
Purchases
Catering
Other
Site fees
Donations
Equipment
Jumble sale
Sundry expense
**Other**
Admin expenses
Bank interest
Miscellaneous
**Total charitable activities**|**St Cleres**
**Scout Troop**
**£**|**Mandeville**

**Scouts**
**£**|**Moores**
**Bridge**
**Cubs**
**£**|**Individual**
**Rifhams**
**Cubs**
**£**|**accounts**
**Blakeswood**
**Beaver**
**£**|**Lingwood**
**Beavers**
**£**|**Events**
**£**|**Fireworks**
**Event**
**£**|**Rememberance**
**Day**
**£**|**General**
**£**
989
1,466
1,149
927
1,029
1,312
1,207|**Total 2021**
**£**
989
1,466
1,149
927
1,029
1,312
1,207
**8,079**|**Total 2020**
**£**
1,328
2,755
1,116
3,575
6,096
337
874
**16,081**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||**8,079**||| ||262
75|136
548|269
914
416
47|||470||||163
50|405
548
1,809
541
47|2,872
1,443
2,480
569
9,795
108
135| ||**337**|**684**|**1,646**|||**470**||||**213**|**3,350**|**17,402**
9,000
1,342
54
1,174
2,705
15,712
1,400
2,425
6,020
(132)
**39,700**| |||||||||||||| |||||||275||||||| ||58||34
**34**|||||||263
**263**|367
263
**630**|1,550
61
554
**2,165**
**75,348**| ||**58**|||||**275**||||||| |||||||||||||| ||**395**|**684**|**1,680**|||**746**||||**476**|**12,059**|| **4** ## **1 st DANBURY SCOUT GROUP** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021** I report on the accounts of 1 st Danbury Scout Group for the year ended 31 March 2021 which are set out on pages 1 to 4. ## **Respective responsibilities of trustees and examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the Charities Act, - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and - To state whether particular matters have come to my attention. ## **Basis of independent examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the fo(m and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360 Winsley's House, High Street, Colchester, Ess�/4,/� _1/ ,e'2f/_ **5** # **1 ST DANBURY SCOUT GROUP** Charity number 302045 **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021** ## **1ST DANBURY SCOUT GROUP** ## **CONTENTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ||Page| |---|---| |Receipts and payments account|1| |Statement of assets and liabilities|2| |Notes to the accounts|3-4| |Independent examiner's report|5| ## **1 ST DANBURY SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |**Note**
**Receipts:**
Membership subscriptions
**2**
Activities
**3**
Fundraising
**4**
Minibus
Bank interest
Other
**Total receipts**
**Payments:**
**Charitable payments**
**5**
Activities
Fundraising
Minibus
Group HQ
Equipment
Other
**Total payments**
**Net of receipts/(payments)**
**Cash funds brought forard**
**Cash funds carried forard**|**Unrestricted**
**Fund**
**£**
2,383
652
27,371
15
35
**30,456**
3,350
989
5,883
1,207
630
**12,059**
**18,396**
36,428
**54,824**
**2021**
**Total**
**£**
2,383
652
27,371
15
35
**30,456**
3,350
989
5,883
1,207
630
**12,059**
**18,396**
36,428
**54,824**|**2020**
**Total**
**£**
10,570
12,755
49,932
261
51
28| |---|---|---| |||**73,597**
17,402
39,700
1,328
13,879
874
2,165
**75,348**
**(1,751)**
38,179
**36,428**| The notes on page 3 - 4 form part of these accounts **1** ## **1 ST DANBURY SCOUT GROUP** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021** |**Cash Funds**
Total cash funds
**Represented by**
Unrestricted funds
**Fixed assets**
Land and buildings
Minibus
Activity equipment and furniture
Tentage and canvas
Canoe equipment and trailers
Fireworks equipment
**Liabilities**
Independent examination fee
Total Assets less Liabilities
**Notes**|**2021**
**2020**
£
£
54,824
36,428
**54,824**
**36,428**
54,824
36,428
**54,824**
**36,428**
£350,000
350,000
£1,890
2,362
£12,500
12,500
£14,000
14,000
£5,000
5,000
£15,500
15,500
**398,890**
**399,362**
250
250
**398,640**
**399,362**| |---|---| These accounts were approved by the Trustees, and signed on their behalf by: Treasurer ----------------- Name: Mr A. R. Dixon **2** ## **1 ST DANBURY SCOUT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1. Accounting policies** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) -{Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. - **1.1** These accounts are prepared on a receipts and payments basis. |**Membership subscriptions**
Group executive subscriptions
Less payments to District/County/HQ
**Activities income**
St Cleres Scout Troop
Mandeville Scouts
Moores Bridge Cubs
Lingwood Beavers
Events
**Fundraising income**
Fireworks
Donations
Grants
Jumble sale
Gift aid
Hire fees|**Unrestricted**
**Fund**
**£**
7,019
(4,636)
**2,383**
**Unrestricted**
**Fund**
**£**
17
590
45
**652**
**Unrestricted**
**Fund**
**£**
56
2,887
21,428
108
2,892
**27,371**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
7,019
14,763
{4,636)
(4,193)
**2,383**
**10,570**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
17
2,898
633
590
1,159
45
1,142
6,924
**652**
**12,755**
**Total**
**Total**
**2021**
**2020**
**£**
**£**
56
44,248
2,887
745
21,428
108
2,507
2,892
2,307
125
**27,371**
**49,932**| |---|---| ## **2. Membership subscriptions** ## **3. Activities income** ## **4. Fundraising income** ## **5. Charitable spend** This note is located on page 4 ## **6. Related Parties** There were no related parties within the year. None of the Trustees received any remuneration during the year. ## **7. Going Concern** The charity is operating on a going concern basis **3** ## **1 ST DANBURY SCOUT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **5. Expenditure on charitable activities** |**Charitable activities**
Minibus expenses
Utilities
Insurance
Covid
Cleaning
New build
Refurbishment/repairs
Equipment
**Activities**
Summer camps
Other activities
Visits & activities
Uniform & badges
Events
Gifts
Leader expenses
**Fundraising**
Fireworks
Insurance
Adverisement
Purchases
Catering
Other
Site fees
Donations
Equipment
Jumble sale
Sundry expense
**Other**
Admin expenses
Bank interest
Miscellaneous
**Total charitable activities**|**St Cleres**
**Scout Troop**
**£**|**Mandeville**

**Scouts**
**£**|**Moores**
**Bridge**
**Cubs**
**£**|**Individual**
**Rifhams**
**Cubs**
**£**|**accounts**
**Blakeswood**
**Beaver**
**£**|**Lingwood**
**Beavers**
**£**|**Events**
**£**|**Fireworks**
**Event**
**£**|**Rememberance**
**Day**
**£**|**General**
**£**
989
1,466
1,149
927
1,029
1,312
1,207|**Total 2021**
**£**
989
1,466
1,149
927
1,029
1,312
1,207
**8,079**|**Total 2020**
**£**
1,328
2,755
1,116
3,575
6,096
337
874
**16,081**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||**8,079**||| ||262
75|136
548|269
914
416
47|||470||||163
50|405
548
1,809
541
47|2,872
1,443
2,480
569
9,795
108
135| ||**337**|**684**|**1,646**|||**470**||||**213**|**3,350**|**17,402**
9,000
1,342
54
1,174
2,705
15,712
1,400
2,425
6,020
(132)
**39,700**| |||||||||||||| |||||||275||||||| ||58||34
**34**|||||||263
**263**|367
263
**630**|1,550
61
554
**2,165**
**75,348**| ||**58**|||||**275**||||||| |||||||||||||| ||**395**|**684**|**1,680**|||**746**||||**476**|**12,059**|| **4** ## **1 st DANBURY SCOUT GROUP** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021** I report on the accounts of 1 st Danbury Scout Group for the year ended 31 March 2021 which are set out on pages 1 to 4. ## **Respective responsibilities of trustees and examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the Charities Act, - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and - To state whether particular matters have come to my attention. ## **Basis of independent examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the fo(m and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360 Winsley's House, High Street, Colchester, Ess�/4,/� _1/ ,e'2f/_ **5**