2021-03-31-accounts - 8th Chelmsford Scout Group

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Trustees’ Annual Report for the period

From 1[st] April 2020 to 31[st] March 2021

Charity name: 8[th] Chelmsford Scout Group

Charity registration number: 302036

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Games, Crafts, Cookery, Camping, Navigational skills, Fundraising, Rock climbing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The Group Scout Leader, Section Leaders and Executive Committee members are all Volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity works with young people to enable them to take an active part in their community and make a positive difference to their own lives and those they meet both within Scouting and in the wider environment. With significant challenges faced during the Covid 19 pandemic the group continued to provide a weekly online meeting for all young people plus several family quiz’s/activities. These meetings were important for people to be able to stay connected. The overall group numbers increased at a very difficult time which was a great achievement for the group.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The annual accounts show that everyday activities are funded through subscriptions, donations and fund raising and this is cost neutral.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20,000.
Amount of reserves held	Para 1.22	The Group held reserves lower than this at year end, however this can be explained by the reduction in key fundraising activities due to Covid 19 restrictions.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Groups principal sources of income are subscriptions and fundraising. We were unable to carry out our normal fundraising activities due to Covid 19 restrictions but received grants for equipment to assist getting back together post Covid.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies
A description of the principal risks facing the charity	Para 1.46	The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (Trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How is the charity constituted? (e.g., unincorporated association, CIO)	Para 1.25	The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Relationship with any related parties	Para 1.51	N/A

Reference and Administrative details

Charity name	8th Chelmsford Scout Group
Other name the charity uses	N/A
Registered charity number	302036
Charity’s principal address	The Scout Hut Langton Avenue Chelmsford CM12BP
	Correspondence Address: Mr S Collett 47 Belvedere Road Chelmsford Essex CM3 4RD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Stuart Collett	GroupScout Leader		District Commissioner
Vicki Carcary	Beaver Leader		GroupScout Leader
JennyPlayford	Treasurer		GroupScout Council
Phil Stevens	Trustee		GroupScout Council
Steven Hugh	Chair	From 30/06/21	GroupScout Leader
Michael Cook	Trustee		GroupScout Council

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Scout Association Trust Corporation		Land and building held on behalf of the Scout Group who retain the financial liability for the maintenance and upkeep of the building and land.

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	S.Hugh	S.Collett
	Steve Hugh	Stuart Collett
	Chair	Group Scout Leader
	18/11/2021
	18/11/2021

REGISTERED CHARITY NUMBER: 302036 UNAUDITED FINANaAL ¥fATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR 8th CHELMSFORD SCOUT GROUP Baverstock5 Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBI

8th CHELMSFORD SCOUT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2021 Page General Information Independent Examiners Report Receipts and Payment Account Statement of Assets and Liabilities Notes to the Financial Statements

8th CHELMSFORD SCOUT GROU GENERAL INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 Full Name 8th Chelmsford Scout Group Registered Charity Number 302036 Main Address Langton Hall Melbourne Chelmsford Essex CM12BP Trustees Philip Stevens Stuart Collett Mike Cook Bryan Carcary Victoria Carcary Jennifer Playford Steve Hugh Bankers National Westminster Bank PIC Metro Bank Independent Examiner Baverstocks Chartered Accountants Dlckens House Guithavon StreEt Witham Essex CM8 IBJ WebsSte www.8thchelmsfordscout rou .co.uk

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEEI S OF 8th CHELMSFORD SCOUT GROUP I report on the accounts for the year ended 31 March 2021 set out on pages three to five. Re5ponsibilitie5 and basi5 of report As the ch4rity trustees of the Trust, you are responsible for the preparation of the accounts in accordance ith the reqU1MentS of the Ch)rities Act 20111"the Act"}. I report In respect of my examination of the Tnjst's accounts carried out under sction 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 14515llbl of the Act. Independent examiney's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give5 me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have Come acr055 no other matters in connection with the examination to which attention should be drawn in orderto enable 2 proper understanding of the accounts to be reached. philip Lawrence FCA Baver5tocks Chartered Accountants Dickens Hu5e Guithavon Strèet Witham Essex CM8 IBJ

8th Chelmsford Scout Grou RECEIPTS AND PAYMENT ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 RECEIPTS 20ZI 2020 Donations and Grants Subscriptions Joining fee Family camps Fund rai5in8 Glfi Aid Interest / B8nk bonuses Rent Received 23,014 1.412 211,664 3,326 120 3,218 167 486 2,935 596 8,661 28,014 227,585 PAYMENTS Scout Hall Expenses. Light and heat Ground rent, rates, waste Waterl Sewage Hall Rent Cleaning Insurance Capitation to (Sistrict Group equipment Leader trainin Intemet Section expenses - Beaver Section expenses Cub Section expenses - Scout Miscellaneous group costs Family £amp5 Fund raising 1,347 1.421 327 166 675 638 2,296 1,989 1.364 6,266 1,561 635 1,316 1,371 2,316 1,528 130 504 S3 50 75 532 210 235 121 457 623 911 860 11,437 18,540 Sur Iu5 forthe ear 16.577 209,045

8th Chelmsford Scout Grou STATEMENT OF ASSETS AND UABILITIES AT 31 MARCH 2021 2021 2020 Note Flxed assets 766,570 766,570 Current A55ets Bank current accounts Bank reSee account BuildinB society account Secure trust bank 74,384 317 759 13,420 317 759 44,387 75,460 £ 842,030 58,883 825,453 Total assets Re resented b General furids Balance brought forward Surplus for the year Balance carried forward 825.453 16,577 616,408 209,045 E 842,030 825,453 The financial statements are prepared in dccordance with the rules set out by the Charlty Commission LO'L Steve Hugh - Trustee (Lpliilx>21 nnifer p13yford- Trustee

8th Chelmsford Scout Grou Re istered Charit Number 302036 Note5 formin art of the accounts to 31 March 2021 l Fixed Assets Scout Head Cost B313nce brought forw3rd Additions during the year Balance ¢arried forward uarters Freehold Land 2,000 Freehold rovements 764,570 Total Im 766,570 2,000 764,570 766,570 2 The bank reserve account is designated a5 building fund- the purpose of thi5 account is to hold funds designated for the prupose of HQ building works and associated costs. As at 31 March 2020 there are no restricted funds. 3 The Secure Trust bank account was designated 35 the Poole Family Scout Legacy Fund The purpose of the account is to hold fund5 designated for Scouting purposes and activities as approved by the group executive committee. During the year the secured trust bank closed the accounts and the balance transferred into a bank current account. Subsequent to 1st April 2021 these funds were tr3n5ferTd to a de5ign3ted Metro Bank account. The legal owner of the land and building is with the SATC and that we 35 8th Chelmsford Scout Group retain the beneficial rights and the maintenance obligations.