## **Trustees’ Annual Report for the period** ## **From 1[st] April 2020 to 31[st] March 2021** ## **Charity name: 8[th] Chelmsford Scout Group** ## **Charity registration number: 302036** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Scouting exists to actively engage and
support young people in their personal
development, empowering them to make a
positive contribution to society.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Games, Crafts, Cookery, Camping,
Navigational skills, Fundraising, Rock
climbing.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity
Commission's public benefit criteria under
both the advancement of education and the
advancement of citizenship or community
development headings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The Group Scout Leader, Section Leaders
and Executive Committee members are all
Volunteers.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity works with young people to
enable them to take an active part in their
community and make a positive difference
to their own lives and those they meet both
within Scouting and in the wider
environment.
With significant challenges faced during the
Covid 19 pandemic the group continued to
provide a weekly online meeting for all
young people plus several family
quiz’s/activities. These meetings were
important for people to be able to stay
connected.
The overall group numbers increased at a
very difficult time which was a great
achievement for the group.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The annual accounts show that everyday
activities are funded through subscriptions,
donations and fund raising and this is cost
neutral.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the
charitable activities of the group should
income and fundraising activities fall short.
The Group Executive Committee considers
that the group should hold a sum
equivalent to 12 months running costs,
circa £20,000.| |Amount of reserves held|Para 1.22|The Group held reserves lower than this at
year end, however this can be explained by
the reduction in key fundraising activities
due to Covid 19 restrictions.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Groups principal sources of income are
subscriptions and fundraising.
We were unable to carry out our normal
fundraising activities due to Covid 19
restrictions but received grants for
equipment to assist getting back together
post Covid.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group does not have sufficient funds
to invest in longer term investments. The
Group has therefore adopted a risk averse
strategy to the investment of its funds. All
funds are held in cash using only
mainstream banks or building societies| |A description of the principal
risks facing the charity|Para 1.46|The group has in place systems of internal
controls that are designed to provide
reasonable assurance against material
mismanagement or loss, these include 2
signatories for all payments and
comprehensive insurance policies to
ensure that insurable risks are covered.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(Trust deed, royal charter)|
Para 1.25|The Group's governing documents are
those of the Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The Policy, Organisation
and Rules of The Scout Association.| |How is the charity
constituted?
(e.g., unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Members of the Executive Committee
complete 'Essential Information for
Executive Committee' training within the
first 5 months of joining the committee.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group is managed by the Group
Executive Committee, the members of
which are the ‘Charity Trustees’ of the
Scout Group which is an educational
charity. As charity trustees they are
responsible for complying with legislation
applicable to charities. This includes the
registration, keeping proper accounts and
making returns to the Charity Commission
as appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and
Secretary together with the Group Scout
Leader, individual section leaders (if opted
to take on the responsibility) and parent’s
representation and meets every 3 months.
This Group Executive Committee exists to
support the Group Scout Leader in meeting
the responsibilities of the appointments and
is responsible for: The maintenance of
Group property; The raising of funds and
the administration of Group finance; The
insurance of persons, property and
equipment; Group public occasions;
Assisting in the recruitment of leaders and
other adult support; Appointing any sub
committees that may be required;
Appointing Group Administrators and
Advisors other than those who are elected.| |Relationship with any
related parties|Para 1.51|N/A| ## **Reference and Administrative details** |Charity name|8th Chelmsford Scout Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|302036| |Charity’s principal address|The Scout Hut
Langton Avenue
Chelmsford
CM12BP| ||Correspondence Address:
Mr S Collett
47 Belvedere Road
Chelmsford
Essex
CM3 4RD| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stuart Collett|GroupScout Leader||District Commissioner| ||Vicki Carcary|Beaver Leader||GroupScout Leader| ||JennyPlayford|Treasurer||GroupScout Council| ||Phil Stevens|Trustee||GroupScout Council| ||Steven Hugh|Chair|From 30/06/21|GroupScout Leader| ||Michael Cook|Trustee||GroupScout Council| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |Scout Association Trust
Corporation||Land and building held on
behalf of the Scout Group
who retain the financial
liability for the maintenance
and upkeep of the building
and land.| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S.Hugh|S.Collett| |---|---|---| ||Steve Hugh|Stuart Collett| ||
Chair|Group Scout Leader| ||18/11/2021|| ||18/11/2021|| REGISTERED CHARITY NUMBER: 302036 UNAUDITED FINANaAL ¥fATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR 8th CHELMSFORD SCOUT GROUP Baverstock5 Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBI 8th CHELMSFORD SCOUT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2021 Page General Information Independent Examiners Report Receipts and Payment Account Statement of Assets and Liabilities Notes to the Financial Statements 8th CHELMSFORD SCOUT GROU GENERAL INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 Full Name 8th Chelmsford Scout Group Registered Charity Number 302036 Main Address Langton Hall Melbourne Chelmsford Essex CM12BP Trustees Philip Stevens Stuart Collett Mike Cook Bryan Carcary Victoria Carcary Jennifer Playford Steve Hugh Bankers National Westminster Bank PIC Metro Bank Independent Examiner Baverstocks Chartered Accountants Dlckens House Guithavon StreEt Witham Essex CM8 IBJ WebsSte www.8thchelmsfordscout rou .co.uk INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEEI S OF 8th CHELMSFORD SCOUT GROUP I report on the accounts for the year ended 31 March 2021 set out on pages three to five. Re5ponsibilitie5 and basi5 of report As the ch4rity trustees of the Trust, you are responsible for the preparation of the accounts in accordance ith the reqU1￿MentS of the Ch)rities Act 20111"the Act"}. I report In respect of my examination of the Tnjst's accounts carried out under sction 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 14515llbl of the Act. Independent examiney's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give5 me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have Come acr055 no other matters in connection with the examination to which attention should be drawn in orderto enable 2 proper understanding of the accounts to be reached. philip Lawrence FCA Baver5tocks Chartered Accountants Dickens Hu5e Guithavon Strèet Witham Essex CM8 IBJ 8th Chelmsford Scout Grou RECEIPTS AND PAYMENT ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 RECEIPTS 20ZI 2020 Donations and Grants Subscriptions Joining fee Family camps Fund rai5in8 Glfi Aid Interest / B8nk bonuses Rent Received 23,014 1.412 211,664 3,326 120 3,218 167 486 2,935 596 8,661 28,014 227,585 PAYMENTS Scout Hall Expenses. Light and heat Ground rent, rates, waste Waterl Sewage Hall Rent Cleaning Insurance Capitation to (Sistrict Group equipment Leader trainin Intemet Section expenses - Beaver Section expenses Cub Section expenses - Scout Miscellaneous group costs Family £amp5 Fund raising 1,347 1.421 327 166 675 638 2,296 1,989 1.364 6,266 1,561 635 1,316 1,371 2,316 1,528 130 504 S3 50 75 532 210 235 121 457 623 911 860 11,437 18,540 Sur Iu5 forthe ear 16.577 209,045 8th Chelmsford Scout Grou STATEMENT OF ASSETS AND UABILITIES AT 31 MARCH 2021 2021 2020 Note Flxed assets 766,570 766,570 Current A55ets Bank current accounts Bank reSe￿e account BuildinB society account Secure trust bank 74,384 317 759 13,420 317 759 44,387 75,460 £ 842,030 58,883 825,453 Total assets Re resented b General furids Balance brought forward Surplus for the year Balance carried forward 825.453 16,577 616,408 209,045 E 842,030 825,453 The financial statements are prepared in dccordance with the rules set out by the Charlty Commission LO'L Steve Hugh - Trustee (Lpliilx>21 nnifer p13yford- Trustee 8th Chelmsford Scout Grou Re istered Charit Number 302036 Note5 formin art of the accounts to 31 March 2021 l Fixed Assets Scout Head Cost B313nce brought forw3rd Additions during the year Balance ¢arried forward uarters Freehold Land 2,000 Freehold rovements 764,570 Total Im 766,570 2,000 764,570 766,570 2 The bank reserve account is designated a5 building fund- the purpose of thi5 account is to hold funds designated for the prupose of HQ building works and associated costs. As at 31 March 2020 there are no restricted funds. 3 The Secure Trust bank account was designated 35 the Poole Family Scout Legacy Fund The purpose of the account is to hold fund5 designated for Scouting purposes and activities as approved by the group executive committee. During the year the secured trust bank closed the accounts and the balance transferred into a bank current account. Subsequent to 1st April 2021 these funds were tr3n5ferT￿d to a de5ign3ted Metro Bank account. The legal owner of the land and building is with the SATC and that we 35 8th Chelmsford Scout Group retain the beneficial rights and the maintenance obligations. REGISTERED CHARITY NUMBER: 302036 UNAUDITED FINANaAL ¥fATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR 8th CHELMSFORD SCOUT GROUP Baverstock5 Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBI 8th CHELMSFORD SCOUT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2021 Page General Information Independent Examiners Report Receipts and Payment Account Statement of Assets and Liabilities Notes to the Financial Statements 8th CHELMSFORD SCOUT GROU GENERAL INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 Full Name 8th Chelmsford Scout Group Registered Charity Number 302036 Main Address Langton Hall Melbourne Chelmsford Essex CM12BP Trustees Philip Stevens Stuart Collett Mike Cook Bryan Carcary Victoria Carcary Jennifer Playford Steve Hugh Bankers National Westminster Bank PIC Metro Bank Independent Examiner Baverstocks Chartered Accountants Dlckens House Guithavon StreEt Witham Essex CM8 IBJ WebsSte www.8thchelmsfordscout rou .co.uk INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEEI S OF 8th CHELMSFORD SCOUT GROUP I report on the accounts for the year ended 31 March 2021 set out on pages three to five. Re5ponsibilitie5 and basi5 of report As the ch4rity trustees of the Trust, you are responsible for the preparation of the accounts in accordance ith the reqU1￿MentS of the Ch)rities Act 20111"the Act"}. I report In respect of my examination of the Tnjst's accounts carried out under sction 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 14515llbl of the Act. Independent examiney's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give5 me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have Come acr055 no other matters in connection with the examination to which attention should be drawn in orderto enable 2 proper understanding of the accounts to be reached. philip Lawrence FCA Baver5tocks Chartered Accountants Dickens Hu5e Guithavon Strèet Witham Essex CM8 IBJ 8th Chelmsford Scout Grou RECEIPTS AND PAYMENT ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 RECEIPTS 20ZI 2020 Donations and Grants Subscriptions Joining fee Family camps Fund rai5in8 Glfi Aid Interest / B8nk bonuses Rent Received 23,014 1.412 211,664 3,326 120 3,218 167 486 2,935 596 8,661 28,014 227,585 PAYMENTS Scout Hall Expenses. Light and heat Ground rent, rates, waste Waterl Sewage Hall Rent Cleaning Insurance Capitation to (Sistrict Group equipment Leader trainin Intemet Section expenses - Beaver Section expenses Cub Section expenses - Scout Miscellaneous group costs Family £amp5 Fund raising 1,347 1.421 327 166 675 638 2,296 1,989 1.364 6,266 1,561 635 1,316 1,371 2,316 1,528 130 504 S3 50 75 532 210 235 121 457 623 911 860 11,437 18,540 Sur Iu5 forthe ear 16.577 209,045 8th Chelmsford Scout Grou STATEMENT OF ASSETS AND UABILITIES AT 31 MARCH 2021 2021 2020 Note Flxed assets 766,570 766,570 Current A55ets Bank current accounts Bank reSe￿e account BuildinB society account Secure trust bank 74,384 317 759 13,420 317 759 44,387 75,460 £ 842,030 58,883 825,453 Total assets Re resented b General furids Balance brought forward Surplus for the year Balance carried forward 825.453 16,577 616,408 209,045 E 842,030 825,453 The financial statements are prepared in dccordance with the rules set out by the Charlty Commission LO'L Steve Hugh - Trustee (Lpliilx>21 nnifer p13yford- Trustee 8th Chelmsford Scout Grou Re istered Charit Number 302036 Note5 formin art of the accounts to 31 March 2021 l Fixed Assets Scout Head Cost B313nce brought forw3rd Additions during the year Balance ¢arried forward uarters Freehold Land 2,000 Freehold rovements 764,570 Total Im 766,570 2,000 764,570 766,570 2 The bank reserve account is designated a5 building fund- the purpose of thi5 account is to hold funds designated for the prupose of HQ building works and associated costs. As at 31 March 2020 there are no restricted funds. 3 The Secure Trust bank account was designated 35 the Poole Family Scout Legacy Fund The purpose of the account is to hold fund5 designated for Scouting purposes and activities as approved by the group executive committee. During the year the secured trust bank closed the accounts and the balance transferred into a bank current account. Subsequent to 1st April 2021 these funds were tr3n5ferT￿d to a de5ign3ted Metro Bank account. The legal owner of the land and building is with the SATC and that we 35 8th Chelmsford Scout Group retain the beneficial rights and the maintenance obligations.