2023-03-31-accounts

Trustees' Annual Report

For the period

Section A

Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address

Reference and administration details 2n hundersley (St Pete s cou roup

10013143

24 Kin sdown Walk Canve Island Essex Postcode

Names of the charity trustees who manage the charity

(These	will be	published in	the	annual report of the charity and	annual report of the charity and	annual report of the charity and	the	Charity Register if	Charity Register if	reporting for a	reporting for a	Registered Charity With a	Registered Charity With a	Registered Charity With a	Registered Charity With a	charity regulator)
		1	Trustee Name An Hudson				Office (if any) Chairman			Dates acted for whole				if	not ar
		2		Nicola Garrett				Secreta
		3		Phili		Newton		Treasurer		5.12.2022
		4		Lea	Aspinall Group Scout				Leader
		5		Peter Klinker			Quartermaster
		6		Fiona		Mor an					5.12.2022
		7
		8
		9
		10 tt
		12
		13
		14
		15

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charitys trusts Type of goveming document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisationand Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all (e.g. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and (e.g. appointed by, elected by) Rules of The Scout Association.

Additional govemance issues (optional information but encouraged as best practice)

You	You	may	may	choose	choose	choose	choose	to	include	include	include	include	include	include	additional	additional	additional	additional	additional	additional		The Group is managed by the Group Executive Committee, the members	The Group is managed by the Group Executive Committee, the members	The Group is managed by the Group Executive Committee, the members	The Group is managed by the Group Executive Committee, the members	of
Policies			and			procedures						adopted						for:				which are the 'Charity Trustees' of the Scout Group which is an educational
																						charity. As charity trustees they are responsible for complying with
																						legislation applicable to charities. This includes the registration, keeping
																						proper accounts and making returns to the Charity Commission as
a)	the		induction and							training						of	trustees; b)					appropriate.
trustee'				consideration							of		major				risks		and		the
systems					and		procedures							to		manage				them		The Committee consists of 3 independent representatives, Chair, Treasurer
																						and Secretary together with the Group Scout Leader, Quartermaster,		and
																						other long standing volunteers. It aims to meet once each term.
																						Members of the Executive Committee complete 'Essential Information for
																						ecutiveCommittee-' training-within-thefirst5 monthsofrjoining-the
																						committee.
																						This Group Executive Committee exists to support the Group Scout	Leader
																						in meeting the responsibilities of the appointments and is responsible			for:
																						The maintenance of Group property;
																						The raising of funds and the administration of Group finance;
																						The insurance of persons, property and equipment;
																						Group public occasions;
																						Assisting in the recruitment of leaders and other adult support;
																						Appointing any sub committees that may be required;
																						Appointing Group Administrators and Advisors other than those who		are
																						elected.

Section B (Cont'd)

Structure. governance and management (cont'd)

Risk and Intemal Control

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are:

Damageto thebuilding, property and equipment. The Group wouldrequest the use of buildings, property and equipment from Thundersley Parish Council and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy and also purchases it's own Personal Liability Insurance. Risk Assessments are undertaken before all activities.

Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to and administer the activities of the groupw If therewas a reduction in. the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation o closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there workd have to be a contraction, consolidation or closure of a section. In the worst case senario, the complete closure of the Group.

Financial Management. The Group has a Financial Policy and all Bank Mandates require 2 signatories for all payments. All expenses require a receipt prior to payment/reimbursement.

										Section	Section	Section	Section	Section	Section	Section		C										Objectives and activities
Summary				of		the			objects							of the			charity set
out	in	its	governing									document
																												The Purpose of Scouting
																												Scouting exists to actively engage and support young people in their
																												personal development,
																												empowering them to make a positive contribution to society.
																												The Values of Scouting
																												As Scouts we are guided by these values:
																												Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others.
																												Care - We support others and take care of the world in which Belief - We explore our faiths, beliefs and attitudes.		we live.
																												Co-operation - We make a positive difference; we co-operate with others and make friends.
																												The Scout Method
																												Scouting takes place when young people, in partnership with together based on the	adults,			work
																												alues of Scouting and:
																												- enjoy what they are doing and have fun
																												- take part in activities indoors and outdoors
																												- leam by doing
																												- share in spiritual reflection
																												- take responsibility and make choices
																												activities
																												- make and live by their Promise.
	Summary ot the these objects												main				activities					in		relation				to The Group was able to manage a full programme of meetings, external activities and camps this financial year.
	Additional						details							of the objectives											and		activities (optional information but encouraged as best practice)
						You				may					choose				to		include further
						statements, where relevant, about: The Group consolidated thisyear and-maintained a membership of • policy on grantmaking; approximately 100 young people. Several new leaders were aslo recruited. • contribution made by volunteers; The group managed to increase fundraising and used the funds collected • policy on investments. over the previous buo years to purchase new equipement to allow a greater number of young people to camp simultaneously.
		Public			benefit							statement																The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D		Achievements and performance
Summary of the main achievements of the
charity during the year		The Group celebrated the Queen's Platinum Jubilee with a beacon lighting
		event and also commemorated the Queen's death. It held a well attended
		Rememberance Day parade and service and its inaugural Christmas Ball for Cubs and Scouts which it is hoped will become an annual event, Beavers had a sleepover, Cubs attended a sixer & seconder camp and MEGA camp. Scouts completed a PL and APL camp, County Backpack for the first time since 2019 and an Expedition and EPIC camp
Section E		Financial Review
Brief statement of the charitys policy on reserves		Reserves Policy
		The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group. should. hold. a sum equivalent to. 6. months running. costs, ci 24,000.
Quantify and explain any designations		A reserve of E4,OOO continues to be held in an interest bearing account.
Details of any funds materially in deficit (circumstances plus steps to eliminate)		Not Applicable
Further financial review details (optional You may choose to include additional	information)
information, where relevant, about:
• the charity's principal sources offunds (including any fundraising);		ndraising Fundraising Events this year included purchasing and selling tickets for local tourist attractions, holding a raffle and two separate quiz nights. The Scouts were also invited to help a local rotary club with their Christmas fundrasing Santa's sleigh event.
• how expenditure has supported the key objectives of the charity;		The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Recent interest rates have precluded this from being a significant source of income.

Section E (Cont'd) Financial Review

• Financial Management

Financial Management

The Group purchased the OSM accounting tools and moved to online bookkeeping. It also purchased expense cards for each section leader which can be topped up to an agreed amount. The Group's Bank Mandates were redesignated from Trust accounts to Club/Association/Charity Accounts. The Group's Charity Commission webpage was amended to correctly report its Governance Document

• investment policy and objectives;

Investment Policy

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information Plans for future periods (details of any Section G Declaration

The trustees declare that they have approved the trustees' report above

Signed on behalf of the charity's trustees ~~•~~ awe — ~~Sign~~ ature(s) Full name(s)

Position (eg Secretary, Chair)

Date

2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account

				For	the	year	from	1.4.2022			To	31.3.2023	31.3.2023
Receipts and payments
								2022/2023				2021/22
								Unrestricted funds				Unrestricted funds
Recei ts
Donations I acies and		similar
Membershi subscri tions Donations Le acies								13 1		638 000		13 1		962 056
Gift Aid Com ensation Sub total Grants								2		583		240 15.258"
Maintenenace rant
COVID rant Ford Motor Com an Sub total												3	250 657
Fundraisin events Net Quiz Ni hts Santa Slei h Eas Fundraisin Amazon Adventure Island Tickets Sub total			Smile						618 670 273				175 260 131
Event Income
Grou Section Events Other Events Sub total								1 6	880 725 3			1 7	588 679
Investment income
Bank interest Buildin Socie interest										9
The Scout Association Short Term
Other investment income
u
Asset and investment sales,				etc.
utd'		gece:pcs							7.398

LT700002 (July 2021)

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2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account

					For	the	year	from	1.4.2022	1.4.2022		To	31.3.2023	31.3.2023	31.3.2023
Receipts and payments
									2022/2023				2021/2022
									Unrestricted	funds			Unrestricted	funds
Pa ments
Charitable Pa ents
Memb tions on Youth ro ramme and activities Cam in E ui ment					National/C		IArea/District			4 5	266 141			4 160 3 150
Adult su ort and trainin
Rent
Insurance										1	515				783
Re airs and Renewals											801				462
Materials and • ment Admin costs Contribution to cam costs										5	735 93				8 583 75
Uniforms
Bad es											840			1	005
AGM and trustee e enses										1	304			1	382
Ser.Jice Fees
OSM Costs Bank Fees Events enditure Sub total Fundraisin ex nses										9	225 980		161 124 8 627 20,515
Quiz Ni ht Detail 2											46
Detail 3
Other fundraisin costs
Sub total
Total Gross Expenditure											1947%
Asset and investment
Durchases. etc.										1,301				2 186
Total payments										t3f,24J'
Net of receipts/(payments) Cash funds last year end Cash funds this year end										3,849 19,1 15,295				6,292 19,144

LT700002 (July 2021)

2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account

For the year from

1.4.2022 To 31.3.2023

Statement	of	assets	and	liabilities	at	the	end of the	year
							2022/2023			2021/2022
						Unrestricted funds			Unrestricted funds

(agree	(agree	balances	balances	balances	balances	with	with	receipts	receipts	receipts	receipts	and	payments	payments	payments	payments	payments	account)							ok							ok
Other moneta assets
Cash/Floats																							379
Tax claim
Debts due from the
Coun IArea/District/Grou
Insurance claim
Sub total
Investment assets
Investment ro e - detail
Quoted investments
Other investments - detail
Sub total
Non monetary assets	for
chari s own use
Bad e stock Sho stock																							574									300
Land and buildin s
Adventure Island Golf Tickets																								53
Adventure Island Tickets Scouting equipment, furniWre etc																							138 25,000								25,000
Other
Sub total Liabilities																			ZYiiiEiiiiiiiiIiiizg,7647
Accounts not et aid
Expenses incurred but not invoiced
Subscri tions not et aid
Loan - detail
Other liabilities
Sub total
The above receipts and payments account and statement of assets and liabilities were approved Trustees on 1st December 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by																															by	the
Si nature																					Print	Name
																			Avvggo													Chair
																															Treasurer

LT700002 (July 2021)

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Independent examinefs report to the trustees of 2nd Thundersley Sto￿ Group Scout Council I report to the trustees on my examination of the accounts ofthe 2nd Thunder51ey Scout Group for the vear ended April 2023. Responsibilities and basis of report As the charity trustees of the 2nd Thundersley Scout GTOUP you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charibes Art 20111Ihe Actl. I report in respect of my examinaticffi of the 2nd Thundefsley Scout GTOUP accounts carried out under Section 145 of the 2011 Act and in carying my examination I have followed all the applicable Directbons given by the Charity C¢)mmission undèr 5ertion 1451511bl of the ACL Independent examiner's statement I havè eompitted my examination. I confirm th* no matsrial mattw5 have come to rny attertion in connertion with the examination giving me cause to believe that in any material respect accounting records were not kept in ospert of the 2nd Thundersley Scout Group as required bv section 130 of the ACL. or 2. thè accounts do not accord Wbth those records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signèd.. Name.. Mrs Nicola Taw Relevant profeSS￿aL qualification or membership of Vofe￿"0￿aI t￿leS Irf any).. AAT L3 Add￿55.. 4 Anchorage. Western Esplanade. Carbvry Island. Essex SS8 OAY Date.. 12Th September 2023