## Trustees' Annual Report
## For the period
## Section A
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address
Reference and administration details 2n hundersley (St Pete s cou roup
10013143
24 Kin sdown Walk Canve Island Essex Postcode
## Names of the charity trustees who manage the charity
|(These|
will
be|
published
in|
the|
annual
report
of
the
charity
and|
annual
report
of
the
charity
and|
annual
report
of
the
charity
and|
the|
Charity
Register
if|
Charity
Register
if|
reporting
for
a|
reporting
for
a|
Registered
Charity
With
a|
Registered
Charity
With
a|
Registered
Charity
With
a|
Registered
Charity
With
a|
charity
regulator)|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||1|Trustee
Name
An
Hudson||||Office
(if
any)
Chairman|||Dates
acted
for
whole||||
if|
not
ar||
|||2||Nicola
Garrett||||Secreta|||||||||
|||3||Phili||Newton||Treasurer||5.12.2022|||||||
|||4||Lea|
Aspinall
Group
Scout||||Leader||||||||
|||5||Peter
Klinker|||Quartermaster||||||||||
|||6||Fiona||
Mor
an|||||5.12.2022||||||
|||7|||||||||||||||
|||8|||||||||||||||
|||9|||||||||||||||
|||10
tt|||||||||||||||
|||12|||||||||||||||
|||13|||||||||||||||
|||14|||||||||||||||
|||15|||||||||||||||
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charitys trusts Type of goveming document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisationand Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all (e.g. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and (e.g. appointed by, elected by) Rules of The Scout Association.
Additional govemance issues (optional information but encouraged as best practice)
|You|You|may|may|
choose|
choose|
choose|
choose|
to|
include|
include|
include|
include|
include|
include|
additional|
additional|
additional|
additional|
additional|
additional||The
Group
is
managed
by
the
Group
Executive
Committee,
the
members|The
Group
is
managed
by
the
Group
Executive
Committee,
the
members|The
Group
is
managed
by
the
Group
Executive
Committee,
the
members|The
Group
is
managed
by
the
Group
Executive
Committee,
the
members|of|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Policies|||
and|||procedures||||||adopted||||||
for:||||which
are
the
'Charity
Trustees'
of
the
Scout
Group
which
is
an
educational|||||
|||||||||||||||||||||||charity.
As
charity
trustees
they
are
responsible
for
complying
with|||||
|||||||||||||||||||||||legislation
applicable
to
charities.
This
includes
the
registration,
keeping|||||
|||||||||||||||||||||||proper
accounts
and
making
returns
to
the
Charity
Commission
as|||||
|a)|the||
induction
and|||||||
training||||||
of|
trustees;
b)|||||appropriate.|||||
|trustee'||||
consideration|||||||
of||
major||||
risks||and||
the||||||
|systems|||||and||
procedures|||||||
to||
manage||||
them||The
Committee
consists
of
3
independent
representatives,
Chair,
Treasurer|||||
|||||||||||||||||||||||and
Secretary
together
with
the
Group
Scout
Leader,
Quartermaster,||and|||
|||||||||||||||||||||||other
long
standing
volunteers.
It
aims
to
meet
once
each
term.|||||
|||||||||||||||||||||||Members
of
the
Executive
Committee
complete
'Essential
Information
for|||||
|||||||||||||||||||||||ecutiveCommittee-'
training-within-thefirst5
monthsofrjoining-the|||||
|||||||||||||||||||||||committee.|||||
|||||||||||||||||||||||This
Group
Executive
Committee
exists
to
support
the
Group
Scout|Leader||||
|||||||||||||||||||||||in
meeting
the
responsibilities
of
the
appointments
and
is
responsible|||
for:||
|||||||||||||||||||||||The
maintenance
of
Group
property;|||||
|||||||||||||||||||||||The
raising
of
funds
and
the
administration
of
Group
finance;|||||
|||||||||||||||||||||||The
insurance
of
persons,
property
and
equipment;|||||
|||||||||||||||||||||||Group
public
occasions;|||||
|||||||||||||||||||||||Assisting
in
the
recruitment
of
leaders
and
other
adult
support;|||||
|||||||||||||||||||||||Appointing
any
sub
committees
that
may
be
required;|||||
|||||||||||||||||||||||Appointing
Group
Administrators
and
Advisors
other
than
those
who||
are|||
|||||||||||||||||||||||elected.|||||
## Section B (Cont'd)
Structure. governance and management (cont'd)
## Risk and Intemal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are:
Damageto thebuilding, property and equipment. The Group wouldrequest the use of buildings, property and equipment from Thundersley Parish Council and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy and also purchases it's own Personal Liability Insurance. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to and administer the activities of the groupw If therewas a reduction in. the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation o closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there workd have to be a contraction, consolidation or closure of a section. In the worst case senario, the complete closure of the Group.
Financial Management. The Group has a Financial Policy and all Bank Mandates require 2 signatories for all payments. All expenses require a receipt prior to payment/reimbursement.
|||||||||||Section|Section|Section|Section|Section|Section|Section||C||||||||||Objectives
and
activities|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Summary||||of||
the|||
objects|||||||
of
the|||
charity
set||||||||||||||||
|out|
in|
its|
governing|||||||||
document|||||||||||||||||||||||
|||||||||||||||||||||||||||||The
Purpose
of
Scouting|||||||
|||||||||||||||||||||||||||||Scouting
exists
to
actively
engage
and
support
young
people
in
their|||||||
|||||||||||||||||||||||||||||personal
development,|||||||
|||||||||||||||||||||||||||||empowering
them
to
make
a
positive
contribution
to
society.|||||||
|||||||||||||||||||||||||||||The
Values
of
Scouting|||||||
|||||||||||||||||||||||||||||As
Scouts
we
are
guided
by
these
values:|||||||
|||||||||||||||||||||||||||||Integrity
-
We
act
with
integrity;
we
are
honest,
trustworthy
and
loyal.
Respect
-
We
have
self-respect
and
respect
for
others.|||||||
|||||||||||||||||||||||||||||Care
-
We
support
others
and
take
care
of
the
world
in
which
Belief
-
We
explore
our
faiths,
beliefs
and
attitudes.||
we
live.|||||
|||||||||||||||||||||||||||||Co-operation
-
We
make
a
positive
difference;
we
co-operate
with
others
and
make
friends.|||||||
|||||||||||||||||||||||||||||The
Scout
Method|||||||
|||||||||||||||||||||||||||||Scouting
takes
place
when
young
people,
in
partnership
with
together
based
on
the|
adults,|||
work|||
|||||||||||||||||||||||||||||alues
of
Scouting
and:|||||||
|||||||||||||||||||||||||||||-
enjoy
what
they
are
doing
and
have
fun|||||||
|||||||||||||||||||||||||||||-
take
part
in
activities
indoors
and
outdoors|||||||
|||||||||||||||||||||||||||||-
leam
by
doing|||||||
|||||||||||||||||||||||||||||-
share
in
spiritual
reflection|||||||
|||||||||||||||||||||||||||||-
take
responsibility
and
make
choices|||||||
|||||||||||||||||||||||||||||activities|||||||
|||||||||||||||||||||||||||||-
make
and
live
by
their
Promise.|||||||
||Summary
ot
the
these
objects||||||||||||
main||||activities|||||in||
relation||||
to
The
Group
was
able
to
manage
a
full
programme
of
meetings,
external
activities
and
camps
this
financial
year.|||||||
||Additional||||||
details|||||||of
the
objectives|||||||||||
and||
activities
(optional
information
but
encouraged
as
best
practice)||||||||
|||||||You||||
may|||||choose||||
to||
include
further||||||||||||||
|||||||statements,
where
relevant,
about:
The
Group
consolidated
thisyear
and-maintained
a
membership
of
•
policy
on
grantmaking;
approximately
100
young
people.
Several
new
leaders
were
aslo
recruited.
•
contribution
made
by
volunteers;
The
group
managed
to
increase
fundraising
and
used
the
funds
collected
•
policy
on
investments.
over
the
previous
buo
years
to
purchase
new
equipement
to
allow
a
greater
number
of
young
people
to
camp
simultaneously.|||||||||||||||||||||||||||||
|||Public|||benefit|||||||statement||||||||||||||||The
Group
meets
the
Charity
Commission's
public
benefit
criteria
under
both
the
advancement
of
education
and
the
advancement
of
citizenship
or
community
development
headings.|||||||
|Section
D||Achievements
and
performance|
|---|---|---|
|Summary
of
the
main
achievements
of
the|||
|charity
during
the
year||The
Group
celebrated
the
Queen's
Platinum
Jubilee
with
a
beacon
lighting|
|||event
and
also
commemorated
the
Queen's
death.
It
held
a
well
attended|
|||Rememberance
Day
parade
and
service
and
its
inaugural
Christmas
Ball
for
Cubs
and
Scouts
which
it
is
hoped
will
become
an
annual
event,
Beavers
had
a
sleepover,
Cubs
attended
a
sixer
&
seconder
camp
and
MEGA
camp.
Scouts
completed
a
PL
and
APL
camp,
County
Backpack
for
the
first
time
since
2019
and
an
Expedition
and
EPIC
camp|
|Section
E||Financial
Review|
|Brief
statement
of
the
charitys
policy
on
reserves||Reserves
Policy|
|||The
Group's
policy
on
reserves
is
to
hold
sufficient
resources
to
continue
the
charitable
activities
of
the
group
should
income
and
fundraising
activities
fall
short.
The
Group
Executive
Committee
considers
that
the
group.
should.
hold.
a
sum
equivalent
to.
6.
months
running.
costs,
ci
24,000.|
|Quantify
and
explain
any
designations||A
reserve
of
E4,OOO
continues
to
be
held
in
an
interest
bearing
account.|
|`Details`
`of`
`any`
`funds`
`materially`
`in`
`deficit`
(circumstances
plus
steps
to
eliminate)||Not
Applicable|
|Further
financial
review
details
(optional
You
may
choose
to
include
additional|
information)||
|information,
where
relevant,
about:|||
|•
the
charity's
principal
sources
offunds
(including
any
fundraising);||ndraising
Fundraising
Events
this
year
included
purchasing
and
selling
tickets
for
local
tourist
attractions,
holding
a
raffle
and
two
separate
quiz
nights.
The
Scouts
were
also
invited
to
help
a
local
rotary
club
with
their
Christmas
fundrasing
Santa's
sleigh
event.|
|•
how
expenditure
has
supported
the
key
objectives
of
the
charity;||The
Group
Executive
regularly
monitors
the
levels
of
bank
balances
and
the
interest
rates
received
to
ensure
the
group
obtains
maximum
value
and
income
from
its
banking
arrangements.
Recent
interest
rates
have
precluded
this
from
being
a
significant
source
of
income.|
## Section E (Cont'd) Financial Review
## • Financial Management
## Financial Management
The Group purchased the OSM accounting tools and moved to online bookkeeping. It also purchased expense cards for each section leader which can be topped up to an agreed amount. The Group's Bank Mandates were redesignated from Trust accounts to Club/Association/Charity Accounts. The Group's Charity Commission webpage was amended to correctly report its Governance Document
## • investment policy and objectives;
## Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information Plans for future periods (details of any Section G Declaration
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees ~~•~~ awe — ~~Sign~~ ature(s) Full name(s)
Position (eg Secretary, Chair)
Date
## 2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account
|||||For|the|year|from|1.4.2022|||To|31.3.2023|31.3.2023||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Receipts
and
payments|||||||||||||||
|||||||||2022/2023||||2021/22|||
|||||||||Unrestricted
funds||||Unrestricted
funds|||
|Recei
ts|||||||||||||||
|Donations
I
acies
and||
similar|||||||||||||
|Membershi
subscri
tions
Donations
Le
acies||||||||13
1||638
000||13
1||
962
056|
|Gift
Aid
Com
ensation
Sub
total
Grants||||||||2||
583||240
15.258"|||
|Maintenenace
rant|||||||||||||||
|COVID
rant
Ford
Motor
Com
an
Sub
total||||||||||||3|250
657||
|Fundraisin
events
Net
Quiz
Ni
hts
Santa
Slei
h
Eas
Fundraisin
Amazon
Adventure
Island
Tickets
Sub
total|||
Smile||||||618
670
273||||175
260
131||
|Event
Income|||||||||||||||
|Grou
Section
Events
Other
Events
Sub
total||||||||1
6|
880
725
3|||1
7|
588
679||
|Investment
income|||||||||||||||
|Bank
interest
Buildin
Socie
interest||||||||||9|||||
|The
Scout
Association
Short
Term|||||||||||||||
|Other
investment
income|||||||||||||||
|u|||||||||||||||
|Asset
and
investment
sales,||||etc.|||||||||||
|utd'||gece:pcs|||||||7.398||||||
LT700002 (July 2021)
1 of3
## 2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account
||||||For|the|year|from|1.4.2022|1.4.2022||To|31.3.2023|31.3.2023|31.3.2023|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Receipts
and
payments||||||||||||||||
||||||||||2022/2023||||2021/2022|||
||||||||||Unrestricted|
funds|||Unrestricted|
funds||
|Pa
ments||||||||||||||||
|Charitable
Pa
ents||||||||||||||||
|Memb
tions
on
Youth
ro
ramme
and
activities
Cam
in
E
ui
ment|||||National/C||IArea/District|||4
5|
266
141|||4
160
3
150||
|Adult
su
ort
and
trainin||||||||||||||||
|Rent||||||||||||||||
|Insurance||||||||||1|
515||||783|
|Re
airs
and
Renewals|||||||||||801||||462|
|Materials
and
•
ment
Admin
costs
Contribution
to
cam
`costs`||||||||||5|
735
93||||8
583
75|
|Uniforms||||||||||||||||
|Bad
es|||||||||||840|||1|
005|
|AGM
and
trustee
e
enses||||||||||1|
304|||1|
382|
|Ser.Jice
Fees||||||||||||||||
|`OSM`
`Costs`
Bank
Fees
Events
enditure
Sub
total
Fundraisin
ex
nses||||||||||9|225
980||161
124
8
627
20,515|||
|Quiz
Ni
ht
Detail
2|||||||||||46|||||
|Detail
3||||||||||||||||
|Other
fundraisin
costs||||||||||||||||
|Sub
total||||||||||||||||
|Total
Gross
Expenditure|||||||||||1947%|||||
|Asset
and
investment||||||||||||||||
|Durchases.
etc.||||||||||1,301||||2
186||
|Total
payments||||||||||t3f,24J'||||||
|Net
of
receipts/(payments)
Cash
funds
last
year
end
Cash
funds
this
year
end||||||||||3,849
19,1
15,295||||6,292
19,144||
LT700002 (July 2021)
## 2nd Thundersley (St. Peter's) Scout Group (302024) Receipts and payments account
For the year from
1.4.2022 To 31.3.2023
|Statement|
of|assets|and|liabilities|at|
the|
end
of
the|
year||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||2022/2023|||2021/2022||
|||||||Unrestricted
funds|||Unrestricted
funds|||
|(agree|(agree|
balances|
balances|
balances|
balances|with|with|
receipts|
receipts|
receipts|
receipts|and|payments|payments|payments|payments|payments|
account)|||||||ok|||||||ok|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Other
moneta
assets|||||||||||||||||||||||||||||||||
|Cash/Floats|||||||||||||||||||||||379||||||||||
|Tax
claim|||||||||||||||||||||||||||||||||
|Debts
due
from
the|||||||||||||||||||||||||||||||||
|Coun
IArea/District/Grou|||||||||||||||||||||||||||||||||
|Insurance
claim|||||||||||||||||||||||||||||||||
|Sub
total|||||||||||||||||||||||||||||||||
|Investment
assets|||||||||||||||||||||||||||||||||
|Investment
ro
e
-
detail|||||||||||||||||||||||||||||||||
|Quoted
investments|||||||||||||||||||||||||||||||||
|Other
investments
-
detail|||||||||||||||||||||||||||||||||
|Sub
total|||||||||||||||||||||||||||||||||
|Non
monetary
assets|
for||||||||||||||||||||||||||||||||
|chari
s
own
use|||||||||||||||||||||||||||||||||
|Bad
e
stock
Sho
stock|||||||||||||||||||||||574|||||||||300|
|Land
and
buildin
s|||||||||||||||||||||||||||||||||
|Adventure
Island
Golf
Tickets||||||||||||||||||||||||53|||||||||
|Adventure
Island
Tickets
Scouting
equipment,
furniWre
etc|||||||||||||||||||||||138
25,000||||||||25,000||
|Other|||||||||||||||||||||||||||||||||
|Sub
total
Liabilities|||||||||||||||||||ZYiiiEiiiiiiiiIiiizg,7647||||||||||||||
|Accounts
not
et
aid|||||||||||||||||||||||||||||||||
|Expenses
incurred
but
not
invoiced|||||||||||||||||||||||||||||||||
|Subscri
tions
not
et
aid|||||||||||||||||||||||||||||||||
|Loan
-
detail|||||||||||||||||||||||||||||||||
|Other
liabilities|||||||||||||||||||||||||||||||||
|Sub
total|||||||||||||||||||||||||||||||||
|The
above
receipts
and
payments
account
and
statement
of
assets
and
liabilities
were
approved
Trustees
on
1st
December
2023
(the
date
of
the
Executive
Committee
meeting
that
approved
the
accounts)
and
signed
on
their
behalf
by|||||||||||||||||||||||||||||||
by|the|
|Si
nature|||||||||||||||||||||Print|
Name|||||||||||
||||||||||||||||||||Avvggo|||||||||||||Chair|
||||||||||||||||||||||||||||||||Treasurer||
LT700002 (July 2021)
3 of 3
Independent examinefs report to the trustees of 2nd Thundersley Sto Group Scout
Council
I report to the trustees on my examination of the accounts ofthe 2nd Thunder51ey Scout Group for the
vear ended April 2023.
Responsibilities and basis of report
As the charity trustees of the 2nd Thundersley Scout GTOUP you are responsible for the preparation of
the accounts in accordan with the requirements of the Charibes Art 20111Ihe Actl.
I report in respect of my examinaticffi of the 2nd Thundefsley Scout GTOUP accounts carried out under
Section 145 of the 2011 Act and in carying my examination I have followed all the applicable
Directbons given by the Charity C¢)mmission undèr 5ertion 1451511bl of the ACL
Independent examiner's statement
I havè eompitted my examination. I confirm th* no matsrial mattw5 have come to rny attertion in
connertion with the examination giving me cause to believe that in any material respect
accounting records were not kept in ospert of the 2nd Thundersley Scout Group as required bv
section 130 of the ACL. or
2. thè accounts do not accord Wbth those records
I have no concems and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Signèd..
Name.. Mrs Nicola Taw
Relevant profeSSaL qualification or membership of Vofe"0aI tleS Irf any).. AAT L3
Add55.. 4 Anchorage. Western Esplanade. Carbvry Island. Essex SS8 OAY
Date.. 12Th September 2023