2024-03-31-accounts - Parish Hall

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Trustees’ Annual Report for the period

From 1 April 2023 Period start date To 31 March 2024 Period end date

Charity name: Twyford Parish Hall

Charity registration number: 301973

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To operate as a village hall and serve the purposes of physical and mental training and recreation and of social, moral and intellectual development for the benefit of the inhabitants of Twyford and its immediate vicinity.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The parish hall has two rooms available for hire by local groups and individuals, including playgroup, guides and other children groups, fitness groups, WI and groups for older members of the community. In addition there are ad hoc bookings for parties, local and national elections and other activities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm they have had regard to the Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related		N/A

investment	Para 1.38
Contribution made by volunteers	Para 1.38	Many of the groups using the hall rely on volunteers. In addition the committee that manages the hall is comprised of local volunteers
Other

Achievements and Performance

SORP reference After a period of significant internal and external renovation over recent years the hall is now in a good state of repair and continues to attract a wide variety Summary of the main of users. achievements of the charity, identifying the difference the Para 1.20 Priority is given to local groups and charity’s work has made to local, regular and childrens groups the circumstances of its benefit from reduced hire charges. The beneficiaries and any wider trustees work closely with key users benefits to society as a including the playgroup to ensure the whole. hall meets their needs. In the previous year a grant towards solar panels was obtained and this work was carried out during the year. Our ageing boiler was also replaced for a more efficient and reliable model. We hope both these developments will help future proof the hall and reduce our utility costs going forward. We continue to plan investments to ensure the hall remains in good repair and attractive to hirers and have set aside designated funds for this purpose.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Income for the year has largely returned to pre Covid levels. In addition one off grants towards the solar panels and new boiler were received. Cost increases including utilities and caretaking costs plus one off costs such as the boiler and and solar panel project have resulted in a deficit for the year although the level

		of funds at year end remains healthy.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The hall is an old building which requires regular maintenance which can be expensive. While grants may be available in some circumstances the charity have a policy of holding reserves to ensure all routine and emergency maintenance costs can be met as they fall due. To provide a fund for future expected costs a designated maintenance fund of £20000 was agreed as at the year end.
Amount of reserves held	Para 1.22	Reserves at the year end were approximately £31000 including the designated maintenance fund of £20000.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s trusts:		Scheme of September 1952
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by user groups or existing trustees by majority vote

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51

Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Twyford Parish Hall
Other name the charity uses
Registered charity number	301973
Charity’s principal address	c/o White Lodge, Church Lane, Twyford, SO21 1NT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)

Elizabeth Kennett	Chair/treasurer	Board of trustees
Nigel Close		Parish church
Michael Watson		Board of trustees
Sonia Watson	Secretary	Board of trustees
Christine Hill		Twyford Ladies Group
Richard Sellars		Parish council
Kate Pryde	Safeguarding officer

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Elizabeth Kennett Position (eg Chair/treasurer Secretary, Chair, etc)

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Date
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ACCOUNT FOR THE YEAR 1st APRIL 2023 TO 31st MARCH 2024

TWYFORD PARISH HALL

INCOME & EXPENDITURE

	INCOME TOTAL EXPENDITURE TOTAL EXCESS (DEFICIT) OF INCOME OVER EXPENDITURE STATEMENT OF ASSETS TOTAL ASSETS Grants, donations and fund raising Maintenance and equipment Regular running costs Painting Cash at bank and in hand Debtors and accrued income Lettings Interest Gas and electricity Cleaning & Waste Disposal Water Insurance Other expenses Solar panels and boiler COIF Creditors		2023/24
		£ 28,865.50 15,360.23
			44,225.73
		5,274.48 9,359.52 0.00 2,786.59 832.27 8,554.73
			26,807.59
		39,411.34 4,530.00
			70,748.93

			-26,523.20
		764.66 30,809.30
			31,573.96

58,097.16 25,000.00 33,097.16 62,215.51 58,097.16 -4,118.35	TOTAL FUNDS Excess (deficit) of income Closing assets Designated maintenance fund Unrestriced funds MOVEMENT ON ASSETS Opening assets	20,000.00 11,573.96
			31,573.96
		58,097.16 -26,523.20
58,097.16			31,573.96
	Liz Kennett Treasurer 28 Jan 25

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of c118*Y Name Twyford Parish Hall On accounts for the year ended 31 March 2024 Charity no (if any) 301973 Set out on pages IremÈmber to Include the page numbers of additioiial shèelsl I report to the trustees on my examination of the accounts of the above charity I'lhe Trust.) for the year ended 31 March 2024 Responslbilitles and As the charity trustees of the Trust, you are résponsible for the preparation ba81s of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515>lb) of the Act. I have completed my examination. I confinn that no material matters have )me to my attention in connection with the examination which gives me causa to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper under8tanding of the accounts to be reached. Signed: Date: 24)Llfr Namo: PASCAL BAKER Relevant professlonal quallficatlon(s) or body {if any): NIA IER October 2018

Address.. WOODHATCH COTTAGE, COX'S HILL, TWYFORD S0211PQ Section B Disclosure Only complete if the examiner needs to highlight matters of concem {see CC32, Independent examination of charity accounts.. directions and guidan for examiners). IER October 2018

Give here brlef detalls of any Items that the examiner wishes to disclose. NIA IER October 2018