## **Trustees’ Annual Report for the period**
**From 1 April 2023 Period start date To 31 March 2024 Period end date**
## **Charity name: Twyford Parish Hall**
## **Charity registration number: 301973**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To operate as a village hall and serve**
**the purposes of physical and mental**
**training and recreation and of social,**
**moral and intellectual development for**
**the benefit of the inhabitants of Twyford**
**and its immediate vicinity.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The parish hall has two rooms available**
**for hire by local groups and individuals,**
**including playgroup, guides and other**
**children groups, fitness groups, WI and**
**groups for older members of the**
**community. In addition there are ad hoc**
**bookings for parties, local and national**
**elections and other activities.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm they have had**
**regard to the Charity Commission**
**guidance on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related||**N/A**|
|investment|Para 1.38||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**Many of the groups using the hall rely**
**on volunteers. In addition the**
**committee that manages the hall is**
**comprised of local volunteers**|
|Other|||
## **Achievements and Performance**
SORP reference **After a period of significant internal and external renovation over recent years the hall is now in a good state of repair and continues to attract a wide variety** Summary of the main **of users.** achievements of the charity, identifying the difference the Para 1.20 **Priority is given to local groups and** charity’s work has made to **local, regular and childrens groups** the circumstances of its **benefit from reduced hire charges. The** beneficiaries and any wider **trustees work closely with key users** benefits to society as a **including the playgroup to ensure the** whole. **hall meets their needs. In the previous year a grant towards solar panels was obtained and this work was carried out during the year. Our ageing boiler was also replaced for a more efficient and reliable model. We hope both these developments will help future proof the hall and reduce our utility costs going forward. We continue to plan investments to ensure the hall remains in good repair and attractive to hirers and have set aside designated funds for this purpose.**
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income for the year has largely returned**
**to pre Covid levels. In addition one off**
**grants towards the solar panels and new**
**boiler were received. Cost increases**
**including utilities and caretaking costs**
**plus one off costs such as the boiler and**
**and solar panel project have resulted in**
**a deficit for the year although the level**|
|---|---|---|
|||**of funds at year end remains healthy.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The hall is an old building which**
**requires regular maintenance which can**
**be expensive. While grants may be**
**available in some circumstances the**
**charity have a policy of holding reserves**
**to ensure all routine and emergency**
**maintenance costs can be met as they**
**fall due. To provide a fund for future**
**expected costs a designated**
**maintenance fund of £20000 was agreed**
**as at the year end.**|
|Amount of reserves held|Para 1.22|**Reserves at the year end were**
**approximately £31000 including the**
**designated maintenance fund of £20000.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**Scheme of September 1952**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by user groups or existing**
**trustees by majority vote**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
||||
|Relationship with any related
parties|Para 1.51||
|---|---|---|
|Other|||
## **Reference and Administrative details**
|Charity name|Twyford Parish Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|301973|
|Charity’s principal address|c/o White Lodge,
Church Lane,
Twyford,
SO21 1NT|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||||||
||Elizabeth Kennett|Chair/treasurer||Board of trustees|
||Nigel Close|||Parish church|
||Michael Watson|||Board of trustees|
||Sonia Watson|Secretary||Board of trustees|
||Christine Hill|||Twyford Ladies Group|
||Richard Sellars|||Parish council|
||Kate Pryde|Safeguarding
officer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Elizabeth Kennett **Position (eg** Chair/treasurer **Secretary, Chair, etc)**
**----- Start of picture text -----**
Date
**----- End of picture text -----**
**ACCOUNT FOR THE YEAR 1st APRIL 2023 TO 31st MARCH 2024**
## **TWYFORD PARISH HALL**
## **INCOME & EXPENDITURE**
||**INCOME**
**TOTAL**
**EXPENDITURE**
**TOTAL**
**EXCESS (DEFICIT) OF**
**INCOME OVER EXPENDITURE**
**STATEMENT OF ASSETS**
**TOTAL ASSETS**
Grants, donations and fund raising
Maintenance and equipment
Regular running costs
Painting
Cash at bank and in hand
Debtors and accrued income
Lettings
Interest
Gas and electricity
Cleaning & Waste Disposal
Water
Insurance
Other expenses
Solar panels and boiler
COIF
Creditors||**2023/24**||
|---|---|---|---|---|
|||£
28,865.50
15,360.23|||
||||44,225.73||
|||5,274.48
9,359.52
0.00
2,786.59
832.27
8,554.73|||
||||26,807.59||
|||39,411.34
4,530.00|||
||||**70,748.93**||
||||||
||||**-26,523.20**||
|||764.66
30,809.30|||
||||**31,573.96**||
||||||
|**58,097.16**
25,000.00
33,097.16
62,215.51
58,097.16
-4,118.35|**TOTAL FUNDS**
Excess (deficit) of income
Closing assets
Designated maintenance fund
Unrestriced funds
MOVEMENT ON ASSETS
Opening assets|20,000.00
11,573.96|||
||||**31,573.96**||
|||58,097.16
-26,523.20|||
|58,097.16|||31,573.96||
||Liz Kennett
Treasurer
28 Jan 25||||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
c118*Y Name
Twyford Parish Hall
On accounts for the year
ended
31 March 2024
Charity no
(if any)
301973
Set out on pages
IremÈmber to Include the page numbers of additioiial shèelsl
I report to the trustees on my examination of the accounts of the above
charity I'lhe Trust.) for the year ended 31 March 2024
Responslbilitles and As the charity trustees of the Trust, you are résponsible for the preparation
ba81s of report of the accounts in accordance with the requirements of the Charities Act
20111.the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 ofthe 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515>lb) of the Act.
I have completed my examination. I confinn that no material matters have
)me to my attention in connection with the examination which gives me
causa to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper under8tanding of the accounts to be reached.
Signed:
Date:
24)Llfr
Namo:
PASCAL BAKER
Relevant professlonal
quallficatlon(s) or body
{if any):
NIA
IER
October 2018
Address..
WOODHATCH COTTAGE, COX'S HILL, TWYFORD
S0211PQ
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem {see
CC32, Independent examination of charity accounts.. directions and guidan
for examiners).
IER
October 2018
Give here brlef detalls of
any Items that the
examiner wishes to
disclose.
NIA
IER
October 2018