2022-03-31-accounts - Parish Hall

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Trustees’ Annual Report for the period

From 1 April 2021 Period start date To 31 March 2022 Period end date

Charity name: Twyford Parish Hall

Charity registration number: 301973

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To operate as a village hall and serve the purposes of physical and mental training and recreation and of social, moral and intellectual development for the benefit of the inhabitants of Twyford and its immediate vicinity.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The parish hall has two rooms available for hire by local groups and individuals, including playgroup, guides and other children groups, fitness groups, WI and groups for older members of the community. In addition there are ad hoc bookings for parties, local and national elections and other activities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm they have had regard to the Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Many of the groups using the hall rely on volunteers. In addition the committee that manages the hall is comprised of local volunteers
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	After a period of significant internal and external renovation over recent years the hall is now in a good state of repair and continues to attract a wide variety of users. During the year the hall fully reopened following Covid closures although it remained open in this period for playgroup and use by the adjacent pharmacy/surgery. The trustees are grateful for the Covid support grants receive during the period of full or partial closure. Priority is given to local groups and local, regular and childrens groups benefit from reduced hire charges. The trustees work closely with key users including the playgroup to ensure the hall meets their needs.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity has benefited from grants of over £13000. Lower than normal expenditure on items such as maintenance and caretaking and the upturn in activity post Covid let to a surplus for the year of just over £10000.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The hall is an old building which requires regular maintenance which can be expensive. While grants may be available in some circumstances the charity have a policy of holding reserves to ensure all routine and emergency maintenance costs can be met as they fall due. To provide a fund for future expected costs a designated maintenance fund of £25000 was agreed as at the year end.
Amount of reserves held	Para 1.22	Reserves at the year end were approximately £62,000 including the designated maintenance fund of £25,000.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s trusts:		Scheme of September 1952
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed

How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by user groups or existing trustees by majority vote

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Twyford Parish Hall
Other name the charity uses
Registered charity number	301973
Charity’s principal address	c/o White Lodge, Church Lane, Twyford, SO21 1NT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)

Elizabeth Kennett	Chair/treasurer	Board of trustees
Nigel Close		Parish church
Michael Watson		Board of trustees
Sonia Watson	Secretary	Board of trustees
Christine Hill		Twyford Ladies Group
Richard Sellars		Parish council
Kate Pryde	Safeguardingofficer

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Elizabeth Kennett Position (eg Secretary, Chair/treasurer Chair, etc) Date

TWYFORD PARISH HALL

ACCOUNT FOR THE YEAR 1st APRIL 2021 TO 31st MARCH 2022

INCOME & EXPENDITURE

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2020/21 INCOME 2121/22
£ £
8,258.00 Lettings 21,022.00
Interest 1.26
20,475.15 Grants, donations and fund raising 13,266.00
28,733.15 TOTAL 34,289.26
EXPENDITURE
2,264.27 Gas and electricity 3,642.02
5,717.67 Cleaning & Waste Disposal 7,995.26
503.70 Water 582.98
2,272.54 Insurance 2,224.98
429.33 Other expenses 860.56
3,843.15 Maintenance and equipment 8,871.24
15,030.66 Regular running costs 24,177.04
Refurbishment costs
Tree costs
15,030.66 TOTAL 24,177.04
13,702.49 EXCESS (DEFICIT) OF INCOME 10,112.22
STATEMENT OF ASSETS
763.40 COIF 764.66
51,339.89 Cash at bank and in hand 61,450.85
Debtors and accrued income
Creditors
52,103.29 TOTAL ASSETS 62,215.51
15,000.00 Designated maintenance fund 25,000.00
37,103.29 Unrestriced funds 37,215.51
52,103.29 TOTAL FUNDS 62,215.51
MOVEMENT ON ASSETS
38,400.80 Opening assets 52,103.29
13,702.49 Excess (deficit) of income 10,112.22
52,103.29 Closing assets 62,215.51
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Liz Kennett Treasurer 31-Jan-23

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Twyford Parish Hall On accounts for the year ended 31 March 2022 Charity no {if any) 301973 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 31 March 2022 Responsibilities and As the charity trustees of the Trust. you are responsible for tho preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection wilh the examination which gives me cause to believe that in, any material respect.. accounting records were not kepi in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of ihe accounts to be reached. Independent examiner's statement Signed: Date: ZZ5 Name: PASCAL BAKER Relevant professional qualification{s) or body (if anyl: NIA Address: WOODHATCI4 COThAGE. COX'S HILL, TWYFORD S021 1PQ Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan for examiners). IER October 2018

Glve here brief detslls of any items that the examiner wishes to disclose. NIA IER October 2018