## **Trustees’ Annual Report for the period** **From 1 April 2021 Period start date To 31 March 2022 Period end date** **Charity name: Twyford Parish Hall** ## **Charity registration number: 301973** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To operate as a village hall and serve**
**the purposes of physical and mental**
**training and recreation and of social,**
**moral and intellectual development for**
**the benefit of the inhabitants of Twyford**
**and its immediate vicinity.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The parish hall has two rooms available**
**for hire by local groups and individuals,**
**including playgroup, guides and other**
**children groups, fitness groups, WI and**
**groups for older members of the**
**community. In addition there are ad hoc**
**bookings for parties, local and national**
**elections and other activities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm they have had**
**regard to the Charity Commission**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Many of the groups using the hall rely**
**on volunteers. In addition the**
**committee that manages the hall is**
**comprised of local volunteers**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**After a period of significant internal and**
**external renovation over recent years**
**the hall is now in a good state of repair**
**and continues to attract a wide variety**
**of users.**
**During the year the hall fully reopened**
**following Covid closures although it**
**remained open in this period for**
**playgroup and use by the adjacent**
**pharmacy/surgery. The trustees are**
**grateful for the Covid support grants**
**receive during the period of full or**
**partial closure.**
**Priority is given to local groups and**
**local, regular and childrens groups**
**benefit from reduced hire charges. The**
**trustees work closely with key users**
**including the playgroup to ensure the**
**hall meets their needs.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has benefited from grants of**
**over £13000. Lower than normal**
**expenditure on items such as**
**maintenance and caretaking and the**
**upturn in activity post Covid let to a**
**surplus for the year of just over £10000.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The hall is an old building which**
**requires regular maintenance which can**
**be expensive. While grants may be**
**available in some circumstances the**
**charity have a policy of holding reserves**
**to ensure all routine and emergency**
**maintenance costs can be met as they**
**fall due. To provide a fund for future**
**expected costs a designated**
**maintenance fund of £25000 was agreed**
**as at the year end.**| |Amount of reserves held|Para 1.22|**Reserves at the year end were**
**approximately £62,000 including the**
**designated maintenance fund of**
**£25,000.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Scheme of September 1952**| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by user groups or existing**
**trustees by majority vote**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Twyford Parish Hall| |---|---| |Other name the charity uses|| |Registered charity number|301973| |Charity’s principal address|c/o White Lodge,
Church Lane,
Twyford,
SO21 1NT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |||||| ||Elizabeth Kennett|Chair/treasurer||Board of trustees| ||Nigel Close|||Parish church| ||Michael Watson|||Board of trustees| ||Sonia Watson|Secretary||Board of trustees| ||Christine Hill|||Twyford Ladies Group| ||Richard Sellars|||Parish council| ||Kate Pryde|Safeguardingofficer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Elizabeth Kennett **Position (eg Secretary,** Chair/treasurer **Chair, etc) Date** ## **TWYFORD PARISH HALL** ## **ACCOUNT FOR THE YEAR 1st APRIL 2021 TO 31st MARCH 2022** ## **INCOME & EXPENDITURE** **----- Start of picture text -----**
2020/21 INCOME 2121/22
£ £
8,258.00 Lettings 21,022.00
Interest 1.26
20,475.15 Grants, donations and fund raising 13,266.00
28,733.15 TOTAL 34,289.26
EXPENDITURE
2,264.27 Gas and electricity 3,642.02
5,717.67 Cleaning & Waste Disposal 7,995.26
503.70 Water 582.98
2,272.54 Insurance 2,224.98
429.33 Other expenses 860.56
3,843.15 Maintenance and equipment 8,871.24
15,030.66 Regular running costs 24,177.04
Refurbishment costs
Tree costs
15,030.66 TOTAL 24,177.04
13,702.49 EXCESS (DEFICIT) OF INCOME 10,112.22
STATEMENT OF ASSETS
763.40 COIF 764.66
51,339.89 Cash at bank and in hand 61,450.85
Debtors and accrued income
Creditors
52,103.29 TOTAL ASSETS 62,215.51
15,000.00 Designated maintenance fund 25,000.00
37,103.29 Unrestriced funds 37,215.51
52,103.29 TOTAL FUNDS 62,215.51
MOVEMENT ON ASSETS
38,400.80 Opening assets 52,103.29
13,702.49 Excess (deficit) of income 10,112.22
52,103.29 Closing assets 62,215.51
**----- End of picture text -----**
Liz Kennett Treasurer 31-Jan-23 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Twyford Parish Hall On accounts for the year ended 31 March 2022 Charity no {if any) 301973 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 31 March 2022 Responsibilities and As the charity trustees of the Trust. you are responsible for tho preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection wilh the examination which gives me cause to believe that in, any material respect.. accounting records were not kepi in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of ihe accounts to be reached. Independent examiner's statement Signed: Date: Z￿Z5 Name: PASCAL BAKER Relevant professional qualification{s) or body (if anyl: NIA Address: WOODHATCI4 COThAGE. COX'S HILL, TWYFORD S021 1PQ Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). IER October 2018 Glve here brief detslls of any items that the examiner wishes to disclose. NIA IER October 2018