2026-02-28-accounts

THRuxfoN MEMORIAL HALL CHARrrABLE TRUST FlnandAI Statementfor 12 Months to 28 FebnMry 2026 2024-15 2024-25 Fund raislns Bonu8 ball t£ttin88 le88 refunds Grants & Donations Mistrllaneous Bank IntereBt 3,924.11 Fund rai8in8 Bonus ball Capital expenditure Repairs & malntenance Blectridty 819.43 1,062.00 3,032.T7 7,197.05 5,400.00 2,357 1,150 116 5,584 8,150 1353 14161 1,460 1303 200 15J29.00 3,120.50 1100.37 172.99 k li Cleanins Flre & safety Water rate8 2,690.85 40554 578.64 1124.63 1,202.32 928.84 2273.15 330.00 1,958 721 315 1,867 1,078 Telephone & Wlfi Llcences Admin & Miscellaneou8+ Marketing and Website 330 26,859.97 20,477 28,0&5.22 23,645 EX￿88 of Payments over Receipts 1,185.25 £28,045.22 £20,477 Excess of Receipts over Payments 4,274 £28,045,22 £27,919 Statement of Funds 2£875.55 20,602 1,185.25 4,274 Fund6 at 1.3.2025 Defidt (2024-25 Surplu8) Current Account Deposit Account 19J25.34 4364.% 20,684 4,192 Funds at 28.2.2026 £23,690.30 £24,876 £23,690.30 £24,876 We the underslgned hereby ￿rtify that the above accounts of Thruxton Memorial Hall for the year to 28 February 2026 are correct and con to the be8t of our knowledse and belief. Graham Harris, T G.J.Verity, Jndependent Ex Notes: CCLA bank (which keeps the TMH Dep081t account) has provided a statement which values the investment of 244.97 COIF Charities Investment Fund Acclunulation Unlts held in the name of TMH as £61426.22 at 28 February 2026 (Value at 29.2.2025 £64,619) On 2nd April 2026, 66.37 units were redeemed for a value of £16,000. Capitsl exPendltL￿e indudes the purthase of a copker £2￿80. + mis￿llaneOUS on both sides include8 £1274.79 collected on behalf of the fete and passed on to the Parish Council and £375 passed on to Thn￿ton Garden aub. Pa9• 1

TMH 2025 2026 February 2026 - Excel

Thruxton Memorial Hall- Issue I	Thruxton Memorial Hall- Issue I	Thruxton Memorial Hall- Issue I	Thruxton Memorial Hall- Issue I	Thruxton Memorial Hall- Issue I			Income & Expenditure Summary	Income & Expenditure Summary	Income & Expenditure Summary	Income & Expenditure Summary	Income & Expenditure Summary	Income & Expenditure Summary	28/Feb/26	28/Feb/26
Lloyds Balance at 28/Feb/25	£20,683.58							CCLA FUNDS Note 1	CCLA Deposit Fund Acc No. CO3060100	30/Nov/24	5/Mar/25	5/Jun/25	5/Sep/25	5/Dec/25
										£4,143.72	£4,191.97	£4,236.90	£4,281.27	£4,323.67
INCOME	Total	Lettings	Fund Raising	Grants & Donations	Bonus Ball	Miscellaneous	Deposits + & -		% Change	2.52%	2.52%	1.07%	1.04%	1.00%
Income Budget 2025- 2026	£26,250.00	£18,000.00	£4,000.00	£1,250.00	£2,500.00	£500.00	£0.00		~~CCLA Investment~~ Fund Acc No. CO3060101	31/Aug/23	29/Feb/24	31/Aug/24	5/Mar/25	5/Aug/25
31/Jan/25 Income to	£26,837.80	£16,220.50	£3,598.43	£2,995.50	£1,923.00	£1,700.37	£400.00			£56,948.00	£62,047.13	£63,264.29	£64,618.82	£62,753.52
28/Feb/26 Income to	£29,636.98	£18,279.00	£3,924.11	£3,120.50	£2,213.00	£1,700.37	£400.00		% Change	2.90%	8.95%	1.96%	2.14%	1.00%
Income This Month	£2,799.18	£2,058.50	£325.68	£125.00	£290.00	£0.00	£0.00
Notes		2	3	4	5	6	7
Expenditure	Total	Electricity	Cleaning	Repair & Maintenance	Fire & Safety	Water Rates	Fund Raising Expenses	Capital Expenditure	Insurance	Administation Costs	Licences	Bonus Ball	Miscellaneous	Communication s & IT	Marketing
Expenditure Budget 2025- 2026	£28,250.00	£5,800.00	£2,300.00	£7,000.00	£750.00	£500.00	£2,000.00	£2,500.00	£2,000.00	£200.00	£500.00	£1,500.00	£500.00	£1,700.00	£1,000.00
31/Jan/25 Expenditure to	£25,746.07	£4,950.00	£2,685.85	£5,997.05	£405.54	£578.64	£665.54	£426.95	£1,896.31	£117.22	£928.84	£887.00	£4,775.53	£1,126.60	£305.00
28/Feb/26 Expenditure to	£30,995.22	£5,400.00	£2,690.85	£7,197.05	£405.54	£578.64	£819.43	£3,032.77	£2,124.63	£147.62	£928.84	£1,062.00	5075.53	£1,202.32	£330.00
Expenditure This ~~Mth~~	£5,249.15	£450.00	£5.00	£1,200.00	£0.00	£0.00	£153.89	£2,605.82	£228.32	£30.40	£0.00	£175.00	£300.00	£75.72	£25.00
~~on~~ Notes			8	9	10		11	12		13	14	15	16	17	18
Previous Month Lloyds Balance	£21,775.31	Bank Balance Change this Period		**-£2,449.97 **	Cash /	Stock in Hand 28/02/2026 : Float £100 Petty Cash £ 1.46 Bar Stock Value £ 316.72 Ices £ 12.85
Current Month Lloyds Balance	£19,325.34
Notes 1 The CCLA and LLoyds Account balances are Please Note in CCLA Accounts, The new ac 2 Invoices Paid 1162, 1163, 1165, 1166, 1168, 3 TLC and Film Night ROSIES 4 Donations from Darren Pain, Pauline Broomh 5 Saturday B Ball Subscriptions 6 No Change 7 No Change 8 Cleaning Products 9 Foyer Roof Leak Work 10 No Change 11 Ices Restock, Moviola Film Licence, Printing 12 Cooker 13 Printer Inks and Lloyds Service charge 14 No Change 15 Bonus Ball Winners x 7 16 Deposit refund x 3 17 BT charges DD 18 Web Maintainence		verified by the Annual Audit. The deta count numbers are now shown. Nove 1169, 1175, 1176, 1177, 1180, three ead.		il contributing to th mber 13th 2023 d no invoice ref	e year end figures eposit account sho	are reported to our Auditor, summarised on the Annual Final Statement and signed by the Auditor and Treasurer as a true record. ws status following the £10,000 draw down for the heating works.

09/03/2026

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4 Health and Safety

Description of Premises

4.1 Thruxton Memorial Hall is a brick-built double height single storey community building situated in the centre of Thruxton village on Village Street. The Hall is a registered charity (Number 301969) and is run by a Trustees Committee of local volunteers. The committee consists of elected members of the public and its members are all Managing Trustees of the charity.

4.2 The building comprises an entrance hallway and corridor, separate male, female and disabled person’s toilets, a storage room (for furniture and other equipment), a store cupboard, separate kitchen (with serving hatches to each hall and two halls – the main hall and Machin Room. The main hall has a mezzanine balcony which provides structural support to the front wall and provides for limited storage of non-hazardous items.

4.3 The main hall is open plan and has an easily identifiable fire exit on the front wall consisting of a set of double fire doors that exit directly to the outside and are fitted with push-bar opening mechanisms. The fire exit in the kitchen is clearly marked as an exit and is also fitted with a push-bar opening mechanism.

4.4 The main hall can hold 100 people standing (about 80 seated) and the Machin Room can hold 25 people standing or 15 seated. There is no public access to the mezzanine balcony area with access only available by a retractable ladder-type stair which is secured in the ‘up’ position. Both halls are available to hire for private and public events.

4.5 There is a small carpark to the side of the building with space for approximately 10 cars (plus a disabled parking space)). Additional parking is also available on the opposite side of the Hall with parking for approximately 5 cars. In addition to the main entrance there are emergency exits leading directly out of the building from the main hall and kitchen. The premises meet the access and egress requirements of the Equality Act 2010 and are licensed for indoor entertainment. The area to the front and sides of the building is of tarmacadam surface with wide and open access on 3 sides. The rear of the building backs on to private gardens and provides no access. There is a small courtyard at the rear of the Machin Room from which there is no exit.

4.6 The hall is hired by a range of voluntary organisations, private individuals and statutory organisations for a variety of activities, some of which are licensable. A written agreement between the Memorial Hall and the Hirer forms the basis of the hiring arrangement. The booking form and rules of hire draw the hirers’ attention to the health, safety and licensing obligations that the booking places upon them.

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Hirers are expected to provide attendees to meet the requirements of booking and licensing conditions.

5.7 The Hall is licensed for the sale of alcohol but hirers are responsible for arranging a temporary event license (if required) and for meeting the obligations of the license.

Principal Uses of the Memorial Hall

5.8 The Memorial Hall is used for a wide variety of functions. These cover, but are not limited to, Parish Council meetings, a community café, plays, private parties (including wedding receptions) music recitals, summer fetes and charity fund raising events. The Hall is used as a Polling Station for national and local elections.

5.9 The Memorial Hall Committee of Trustees encourage all regular users of the Hall to carry out their own Risk Assessments highlighting the areas that pertain to their own group of users and their activities.

5.10 The Hall’s own Risk Assessment has been designed to cover all aspects pertaining to the Hall but in particular to provide information for those Hirers who are not familiar with the layout of and equipment within the Hall.

5.11 The Committee of Trustees require hirers to make themselves aware of the exit routes, the safety equipment and the plan of the Hall detailing the location of equipment and the escape routes. The plan is available to all Hall users and is also on the Notice Board located in the front hallway. Guidance will be given to any Hirer who requires it.

People at Risk

5.12 A number of different groups of people may be at risk of injury within the Hall.

a Staff. The Hall employs a part-time cleaner who normally works for a maximum of 3 hours per week. The cleaner has a key to the building and are generally alone when working.

b Trades People . The Trustees employ contractors on an ad-hoc basis for the purposes of cleaning, safety checks and building maintenance. Contractors who are familiar with the building may gain access to the Hall by obtaining a key from a Trustee where prior authorisation has been given, others are always escorted by one or other of the Trustees or other authorised person.

c Hall Users . Where both halls are in use, there may be up to 125 people inside the building at any time. The majority of users will generally be familiar with the Hall however, those that aren’t will fin the simple layout easy to understand and navigate. It is the responsibility of hirers to ensure that all

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visitors are aware of the actions to be taken in the event of an accident or injury.

d Disabled Persons. At a typical function there may be a number of persons with disabilities present. It is the responsibility of hirers to ensure that these persons are given adequate assistance in the event of an accident or evacuation. All emergency exit doors have a slope to ground level which complies with the requirements for wheelchair access and egress.

e Children . It is the responsibility of hirers to ensure all children within the Hall are supervised and that they are given adequate assistance in the event of an accident, injury or evacuation. Regular user groups such as a mother & toddler group are expected to have carried out their own risk assessment.

f Other Members of the Public. Members of the public who are not using the Hall, may walk past the Hall grounds whilst walking along village street but will be some distance from the actual building and are not likely to be affected by an incident within the Hall.

Safety Precautions and Checks

5.13 The Trustees ensure that the Hall is maintained in a good state of repair and kept clean and tidy. No hazardous or particularly harmful materials are stored in the Hall and all other storage is kept within designated storage areas. Smoking is not permitted in any part of the building or the enclosed courtyard and rubbish is not allowed to accumulate, with all rubbish being removed at the end of each hire or function. Rubbish bins are stored as far from the building as possible within the confines of the site. The Hall is securely locked when not in use and hirers are required to check the building and secure it before returning the key to the Bookings Secretary (or placing it in the key-safe as agreed). Permanent access to keys by regular Hall users is strictly controlled by the Trustees.

5.14 Safety inspections are conducted on a monthly basis by the Trustee responsible for safety when the following items are inspected and where appropriate, tested.

• a Exterior Safety

• b Interior Safety

• c First Aid Equipment

• d Escape Routes and Ramps

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Risk Assessment

5.14 A risk assessment has been conducted in accordance with Regulation 3 of the Management of Health and Safety at Work Regulations 1999, and is recorded in the table on pages 4-4 to 4-8 below. The assessment considers the most likely type of accident or injury and the likelihood of it occurring (the risk); the persons who may be affected by an incident or accident and the effect it may have on them (the hazard); where an incident may occur; and the control measures that are in place to reduce the risk of an accident or incident or the consequences should one occur.

5.18 Each potential cause/type of accident has been given a numerical risk rating based on the likelihood of it occurring (the risk) and the potential outcome should it occur (the hazard). The risk rating is based on a common sense approach taking account of the construction, layout, use, management and control of the Hall. The following system is used :

Risk	(Likelihood of an accident)	Hazard (Potental Harm)	Hazard (Potental Harm)
1	Extremely unlikely	1	Insignifcant injury
2	Unlikely	2	Minor injury
3	Possible	3	Signifcant
4	Likely	4	Life changing injury
5	Highly likely	5	Death

5.19 The risk rating is arrived at by multiplying the likelihood of an accident (the risk) by the potential harm that may result (the hazard). A maximum risk rating of 25 is therefore possible. Risk ratings are colour coded according to severity with a rating of up to 6 being green, between 8 and 12 being amber and 15 or above being red.

Risk/ Hazard	Extremely Unlikely	Unlikely	Possible	Likely	Highly Likely
Insignifcant Injury	1	2	3	4	5
Minor Injury	2	4	6	8	10
Signifcant	3	8	9	12	15
Life-changing Injury	4	8	12	16	20
Death	5	10	15	20	25

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Health & Safety Risk Assessment

Hazard	People Afected & Outcome	Locaton	Risk Ratng	Control Measures
Moving vehicles	Pedestrians could sufer injury if struck by vehicles entering or leaving the car park or moving within it.	Car Park	4 (2 x 2)	Car park is small which limits the number of vehicles able to enter; the car park shape ensures all vehicle movements are slow. Car park is well lit at night. Hire agreement to remind Hall users to drive carefully and park safely.
Slips, trips and falls	Users of the Hall could sufer fractures or bruising if they trip over objects or slip on wet surfaces (such as spillages).	Car Park	2 (1 x 2)	The car park surface is in good order, generally even and well-lit. There is a small step to the main entrance door which is clearly visible in all conditons. Disabled parking is provided close to the main entrance door and is clearly marked; ramped access is provided. Carpark is inspected on a regular basis.
		Hall entrances and corridor	2 (1 x 2)	Doorway thresholds are fush with foor. Mats are provided inside the main entrance door. Good lightng is provided in all locatons. No storage or trailing leads are permited in corridor. Mat to be provided for inside kitchen entrance. Hire agreement to include acton to be taken in the event of a spillage and to identfy locaton of suitable cleaning equipment.
		Public Rooms	2 (1 x 2)	Floors are even, well-maintained and regularly cleaned. Good lightng is provided in all locatons. No storage is permited in public rooms. Trailingleads are avoided whereverpossible and routed

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				safelyon occasions when theymust be used.
Hazard	People Afected & Outcome	Locaton	Risk Ratng	Control Measures
Slips, trips and falls (cont.)		Storerooms	2 (1 x 2)	Access is restricted to Trustees, volunteer helpers, hirers and (where necessary) contractors. Items are stored on purpose-built racking, built-in shelves or on purpose-designed moving equipment (tables, chairs and stageparts).
Work at Height	People working at height could sufer injuries, possibly very serious ones, should they fall.	All areas	4 (1 x 4)	Appropriate commercial step ladders are available. Trustees and cleaner know how to use step ladder safely. Large step ladder to be securely stored to prevent damage. Hire agreement to preclude use of ladder(s) in Hall. HSE guidance on the safe use of step ladders to be kept with the step ladders. Conditon of stepladder to be checked.
Work at Height (cont.)		Balcony	4 (1 x 4)	Retractng ladder, provided for access, only to be used by Trustees and other trained persons. Ladder controls are secured and require key access. Balcony area is only used for storage and is rarely accessed. Balcony edge is protected by handrails of sufcient height and stability Notce on balcony to remind users that ladder must remain down whilst any person(s)is on the balcony.
Hazardous Substances	The Cleaner and any other person undertaking cleaning may risk skin irritaton or more serious problems such, as dermatts, from direct contact with cleaning chemicals. Vapours may cause breathing problems.	All areas	2 (1 x 2)	Hazardous substances are restricted to publicly available cleaning products. Cleaning materials are stored securely; appropriate cleaning equipment is provided and cleaners are aware of potental hazards. Cleaner knows to check for dry, red or itchy skin and, if fnding any, to go to a Doctor for advice and to inform the Chair of Trustees.

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Hazard	People Afected & Outcome	Locaton	Risk Ratng	Control Measures
Electricity	Users risk electrical shock or burns from faulty equipment or installaton and from misuse of equipment.	All areas	5 (1 x 5)	Fixed installatons correctly installed by qualifed electricians and inspected regularly. Portable equipment checked for signs of damage before use. All repairs carried out by a qualifed electrician. Hire agreement informs Hall users that they are responsible for any electrical equipment brought into the Hall and acton to be taken in the event of fnding faulty equipment. Main electrical switch is clearly marked and Hall users are advised of its locaton and acton to take in the event of an emergency.
Stored Equipment	Users could be afected by collapsing stacks of chairs or tables	All areas	3 (1 x 3)	Chairs stacked to a maximum of 6 high; chair trolleys clearly marked. Tables stacked in purpose-designed cradles. Hirers are advised to use these aids at all tmes.
Manual Handling	Users may sufer back pain or injury if they try to lif or move an object that is too heavy or awkward.	All areas	2 (1 x 2)	Purpose designed chair trolleys and table cradles are available. Electric piano is on wheels and can be moved easily. No other large or awkward items are kept in the Hall.
Asbestos	Asbestos only poses a risk if fbres are released into the air and then inhaled. Hall users are at very low risk. Trustees may be at risk if carrying out minor maintenance. Contractors are at most risk.	All areas	1 (1 x 1)	No asbestos is present to the best of the Trustee’s knowledge. If any asbestos is subsequently discovered and found to be in good conditon, its locaton will be recorded and warning stckers will be applied. Regular inspectons will then be conducted to ensure it remains undisturbed and that the signs are maintained. No work will be permited that may afect the asbestos and any damaged asbestos will be removed.
Hazard	People Afected & Outcome	Locaton	Risk Ratng	Control Measures
Fire	All Hall users	All areas	See Part 5	A Fire Risk assessment has been completed and is

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				recorded at Part 5 of the SafetyManagement Plan.
Burns and scolds	Hall users using kitchen and toilet facilites	Kitchen and toilets	4 (1 x 4)	No person under the age of 16 to undertake any form of cooking or use of cooking facilites unless constantly supervised by a responsible adult. No person under the age of 16 to use hot water boiler (which dispenses water at 100oC) unless constantly supervised by a responsible adult. Hot water to sinks in kitchen and toilets is thermostatcally controlled. Sign to be fted to hot water boiler warning of hazard. Hire agreement to remind users of the hazards present in the kitchen and that no children under the age of 16 should normally be permited in the kitchen. If they are allowed in the kitchen, they must be constantly supervised bya responsible adult.

Risk Assessor		Signature		Assessment Date
Thruxton Memorial Hall was extensively refurbished in 2005 to all relevant standards of the tme and has been maintained in good conditon ever since. Safety is taken very seriously by the Trustees and is a standing agenda item for monthly meetngs of the Trustees. There are relatvely few hazards and risks to Hall users and few have a signifcant impact. The control measures in place ensure the overall risk posed to Hall users remains very low.

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