THRuxfoN MEMORIAL HALL CHARrrABLE TRUST FlnandAI Statementfor 12 Months to 28 FebnMry 2026 2024-15 2024-25 Fund raislns Bonu8 ball t£ttin88 le88 refunds Grants & Donations Mistrllaneous Bank IntereBt 3,924.11 Fund rai8in8 Bonus ball Capital expenditure Repairs & malntenance Blectridty 819.43 1,062.00 3,032.T7 7,197.05 5,400.00 2,357 1,150 116 5,584 8,150 1353 14161 1,460 1303 200 15J29.00 3,120.50 1100.37 172.99 k li Cleanins Flre & safety Water rate8 2,690.85 40554 578.64 1124.63 1,202.32 928.84 2273.15 330.00 1,958 721 315 1,867 1,078 Telephone & Wlfi Llcences Admin & Miscellaneou8+ Marketing and Website 330 26,859.97 20,477 28,0&5.22 23,645 EX￿88 of Payments over Receipts 1,185.25 £28,045.22 £20,477 Excess of Receipts over Payments 4,274 £28,045,22 £27,919 Statement of Funds 2£875.55 20,602 1,185.25 4,274 Fund6 at 1.3.2025 Defidt (2024-25 Surplu8) Current Account Deposit Account 19J25.34 4364.% 20,684 4,192 Funds at 28.2.2026 £23,690.30 £24,876 £23,690.30 £24,876 We the underslgned hereby ￿rtify that the above accounts of Thruxton Memorial Hall for the year to 28 February 2026 are correct and con to the be8t of our knowledse and belief. Graham Harris, T G.J.Verity, Jndependent Ex Notes: CCLA bank (which keeps the TMH Dep081t account) has provided a statement which values the investment of 244.97 COIF Charities Investment Fund Acclunulation Unlts held in the name of TMH as £61426.22 at 28 February 2026 (Value at 29.2.2025 £64,619) On 2nd April 2026, 66.37 units were redeemed for a value of £16,000. Capitsl exPendltL￿e indudes the purthase of a copker £2￿80. + mis￿llaneOUS on both sides include8 £1274.79 collected on behalf of the fete and passed on to the Parish Council and £375 passed on to Thn￿ton Garden aub. Pa9• 1 TMH 2025 2026 February 2026 - Excel |**Thruxton Memorial Hall- Issue I**|**Thruxton Memorial Hall- Issue I**|**Thruxton Memorial Hall- Issue I**|**Thruxton Memorial Hall- Issue I**|**Thruxton Memorial Hall- Issue I**|||**Income & Expenditure Summary**|**Income & Expenditure Summary**|**Income & Expenditure Summary**|**Income & Expenditure Summary**|**Income & Expenditure Summary**|**Income & Expenditure Summary**|
**28/Feb/26**|
**28/Feb/26**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Lloyds Balance at**
**28/Feb/25**|**£20,683.58**|||||||
**CCLA**
**FUNDS**
**Note 1**|**CCLA Deposit Fund**
**Acc No. CO3060100**
|
**30/Nov/24**
|**5/Mar/25**
|**5/Jun/25**
|**5/Sep/25**
|**5/Dec/25**|| |||||||||||£4,143.72|£4,191.97|£4,236.90|£4,281.27|£4,323.67|| |**INCOME**|**Total**|**Lettings**|**Fund Raising**|**Grants &**
**Donations**|**Bonus Ball**|**Miscellaneous**|**Deposits + & -**||**% Change**|2.52%|2.52%|1.07%|1.04%|1.00%|| |**Income Budget**
**2025- 2026**|**£26,250.00**
|**£18,000.00**|**£4,000.00**|**£1,250.00**|**£2,500.00**|**£500.00**|**£0.00**||~~**CCLA Investment**~~
**Fund Acc No.**
**CO3060101**|**31/Aug/23**|**29/Feb/24**|**31/Aug/24**|**5/Mar/25**|**5/Aug/25**|| |31/Jan/25
Income to|£26,837.80|£16,220.50|£3,598.43|£2,995.50|£1,923.00|£1,700.37|£400.00|||£56,948.00|£62,047.13|£63,264.29|£64,618.82|£62,753.52|| |28/Feb/26
Income to|£29,636.98|£18,279.00|£3,924.11|£3,120.50|£2,213.00|£1,700.37|£400.00||**% Change**|2.90%|8.95%|1.96%|2.14%|1.00%|| |Income This Month|£2,799.18|£2,058.50|£325.68|£125.00|£290.00|£0.00|£0.00||||||||| |Notes||2|3|4|5|6|7||||||||| |**Expenditure**|**Total**|**Electricity**|**Cleaning**|**Repair &**
**Maintenance**|**Fire & Safety**|**Water Rates**|**Fund Raising**
**Expenses**|**Capital**
**Expenditure**|**Insurance**|**Administation**
**Costs**|**Licences**|**Bonus Ball**|**Miscellaneous**|**Communication**
**s & IT**|**Marketing**| |**Expenditure Budget**
**2025- 2026**|**£28,250.00**
|**£5,800.00**|**£2,300.00**|**£7,000.00**|**£750.00**|**£500.00**|**£2,000.00**|**£2,500.00**|**£2,000.00**|**£200.00**|**£500.00**|**£1,500.00**|**£500.00**|**£1,700.00**|**£1,000.00**| |31/Jan/25
Expenditure
to|£25,746.07|£4,950.00|£2,685.85|£5,997.05|£405.54|£578.64|£665.54|£426.95|£1,896.31|£117.22|£928.84|£887.00|£4,775.53|£1,126.60|£305.00| |28/Feb/26
Expenditure
to|£30,995.22|£5,400.00|£2,690.85|£7,197.05|£405.54|£578.64|£819.43|£3,032.77|£2,124.63|£147.62|£928.84|£1,062.00|5075.53|£1,202.32|£330.00| |Expenditure This
~~Mth~~|£5,249.15|£450.00|£5.00|£1,200.00|£0.00|£0.00|£153.89|£2,605.82|£228.32|£30.40|£0.00|£175.00|£300.00|£75.72|£25.00| |~~on~~
Notes|||8|9|10||11|12||13|14|15|16|17|18| |**Previous Month Lloyds**
**Balance**|**£21,775.31**|**Bank Balance Change**
**this Period**||
**-£2,449.97 **|**Cash /**|**Stock in Hand 28/02/2026 : Float £100 Petty Cash £ 1.46 Bar Stock Value £ 316.72 Ices £ 12.85**|||||||||| |**Current Month Lloyds**
**Balance**|**£19,325.34**||||||||||||||| |Notes
1
The CCLA and LLoyds Account balances are
Please Note in CCLA Accounts, The new ac
2
Invoices Paid 1162, 1163, 1165, 1166, 1168,
3
TLC and Film Night ROSIES
4
Donations from Darren Pain, Pauline Broomh
5
Saturday B Ball Subscriptions
6
No Change
7
No Change
8
Cleaning Products
9
Foyer Roof Leak Work
10
No Change
11
Ices Restock, Moviola Film Licence, Printing
12
Cooker
13
Printer Inks and Lloyds Service charge
14
No Change
15
Bonus Ball Winners x 7
16
Deposit refund x 3
17
BT charges DD
18
Web Maintainence||verified by the Annual Audit. The deta
count numbers are now shown. Nove
1169, 1175, 1176, 1177, 1180, three
ead.||il contributing to th
mber 13th 2023 d
no invoice ref|e year end figures
eposit account sho|are reported to our Auditor, summarised on the Annual Final Statement and signed by the Auditor and Treasurer as a true record.
ws status following the £10,000 draw down for the heating works.|||||||||| 09/03/2026 1 ## 4 Health and Safety ## **Description of Premises** 4.1 Thruxton Memorial Hall is a brick-built double height single storey community building situated in the centre of Thruxton village on Village Street. The Hall is a registered charity (Number 301969) and is run by a Trustees Committee of local volunteers. The committee consists of elected members of the public and its members are all Managing Trustees of the charity. 4.2 The building comprises an entrance hallway and corridor, separate male, female and disabled person’s toilets, a storage room (for furniture and other equipment), a store cupboard, separate kitchen (with serving hatches to each hall and two halls – the main hall and Machin Room. The main hall has a mezzanine balcony which provides structural support to the front wall and provides for limited storage of non-hazardous items. 4.3 The main hall is open plan and has an easily identifiable fire exit on the front wall consisting of a set of double fire doors that exit directly to the outside and are fitted with push-bar opening mechanisms. The fire exit in the kitchen is clearly marked as an exit and is also fitted with a push-bar opening mechanism. 4.4 The main hall can hold 100 people standing (about 80 seated) and the Machin Room can hold 25 people standing or 15 seated. There is no public access to the mezzanine balcony area with access only available by a retractable ladder-type stair which is secured in the ‘up’ position. Both halls are available to hire for private and public events. 4.5 There is a small carpark to the side of the building with space for approximately 10 cars (plus a disabled parking space)). Additional parking is also available on the opposite side of the Hall with parking for approximately 5 cars. In addition to the main entrance there are emergency exits leading directly out of the building from the main hall and kitchen. The premises meet the access and egress requirements of the Equality Act 2010 and are licensed for indoor entertainment. The area to the front and sides of the building is of tarmacadam surface with wide and open access on 3 sides. The rear of the building backs on to private gardens and provides no access. There is a small courtyard at the rear of the Machin Room from which there is no exit. 4.6 The hall is hired by a range of voluntary organisations, private individuals and statutory organisations for a variety of activities, some of which are licensable. A written agreement between the Memorial Hall and the Hirer forms the basis of the hiring arrangement. The booking form and rules of hire draw the hirers’ attention to the health, safety and licensing obligations that the booking places upon them. SMP Health & Safety 08/09/2026 4-1 Hirers are expected to provide attendees to meet the requirements of booking and licensing conditions. 5.7 The Hall is licensed for the sale of alcohol but hirers are responsible for arranging a temporary event license (if required) and for meeting the obligations of the license. ## **Principal Uses of the Memorial Hall** 5.8 The Memorial Hall is used for a wide variety of functions. These cover, but are not limited to, Parish Council meetings, a community café, plays, private parties (including wedding receptions) music recitals, summer fetes and charity fund raising events. The Hall is used as a Polling Station for national and local elections. 5.9 The Memorial Hall Committee of Trustees encourage all regular users of the Hall to carry out their own Risk Assessments highlighting the areas that pertain to their own group of users and their activities. 5.10 The Hall’s own Risk Assessment has been designed to cover all aspects pertaining to the Hall but in particular to provide information for those Hirers who are not familiar with the layout of and equipment within the Hall. 5.11 The Committee of Trustees require hirers to make themselves aware of the exit routes, the safety equipment and the plan of the Hall detailing the location of equipment and the escape routes. The plan is available to all Hall users and is also on the Notice Board located in the front hallway. Guidance will be given to any Hirer who requires it. ## **People at Risk** 5.12 A number of different groups of people may be at risk of injury within the Hall. a _Staff._ The Hall employs a part-time cleaner who normally works for a maximum of 3 hours per week. The cleaner has a key to the building and are generally alone when working. b _Trades People_ . The Trustees employ contractors on an ad-hoc basis for the purposes of cleaning, safety checks and building maintenance. Contractors who are familiar with the building may gain access to the Hall by obtaining a key from a Trustee where prior authorisation has been given, others are always escorted by one or other of the Trustees or other authorised person. c _Hall Users_ . Where both halls are in use, there may be up to 125 people inside the building at any time. The majority of users will generally be familiar with the Hall however, those that aren’t will fin the simple layout easy to understand and navigate. It is the responsibility of hirers to ensure that all SMP Health & Safety 08/09/2026 4-2 visitors are aware of the actions to be taken in the event of an accident or injury. d _Disabled Persons._ At a typical function there may be a number of persons with disabilities present. It is the responsibility of hirers to ensure that these persons are given adequate assistance in the event of an accident or evacuation. All emergency exit doors have a slope to ground level which complies with the requirements for wheelchair access and egress. e _Children_ . It is the responsibility of hirers to ensure all children within the Hall are supervised and that they are given adequate assistance in the event of an accident, injury or evacuation. Regular user groups such as a mother & toddler group are expected to have carried out their own risk assessment. f Other Members of the Public. Members of the public who are not using the Hall, may walk past the Hall grounds whilst walking along village street but will be some distance from the actual building and are not likely to be affected by an incident within the Hall. ## **Safety Precautions and Checks** 5.13 The Trustees ensure that the Hall is maintained in a good state of repair and kept clean and tidy. No hazardous or particularly harmful materials are stored in the Hall and all other storage is kept within designated storage areas. Smoking is not permitted in any part of the building or the enclosed courtyard and rubbish is not allowed to accumulate, with all rubbish being removed at the end of each hire or function. Rubbish bins are stored as far from the building as possible within the confines of the site. The Hall is securely locked when not in use and hirers are required to check the building and secure it before returning the key to the Bookings Secretary (or placing it in the key-safe as agreed). Permanent access to keys by regular Hall users is strictly controlled by the Trustees. 5.14 Safety inspections are conducted on a monthly basis by the Trustee responsible for safety when the following items are inspected and where appropriate, tested. - a Exterior Safety - b Interior Safety - c First Aid Equipment - d Escape Routes and Ramps SMP Health & Safety 08/09/2026 4-3 ## **Risk Assessment** 5.14 A risk assessment has been conducted in accordance with Regulation 3 of the Management of Health and Safety at Work Regulations 1999, and is recorded in the table on pages 4-4 to 4-8 below. The assessment considers the most likely type of accident or injury and the likelihood of it occurring (the risk); the persons who may be affected by an incident or accident and the effect it may have on them (the hazard); where an incident may occur; and the control measures that are in place to reduce the risk of an accident or incident or the consequences should one occur. 5.18 Each potential cause/type of accident has been given a numerical risk rating based on the likelihood of it occurring (the risk) and the potential outcome should it occur (the hazard). The risk rating is based on a common sense approach taking account of the construction, layout, use, management and control of the Hall. The following system is used : |Risk|(Likelihood of an accident)|Hazard (Potental Harm)|Hazard (Potental Harm)| |---|---|---|---| |1|Extremely unlikely|1|Insignifcant injury| |2|Unlikely|2|Minor injury| |3|Possible|3|Signifcant| |4|Likely|4|Life changing injury| |5|Highly likely|5|Death| 5.19 The risk rating is arrived at by multiplying the likelihood of an accident (the risk) by the potential harm that may result (the hazard). A maximum risk rating of 25 is therefore possible. Risk ratings are colour coded according to severity with a rating of up to 6 being green, between 8 and 12 being amber and 15 or above being red. |Risk/
Hazard|Extremely
Unlikely|Unlikely|Possible|Likely|Highly
Likely| |---|---|---|---|---|---| |Insignifcant
Injury|**1**|**2**|**3**|**4**|**5**| |Minor
Injury|**2**|**4**|**6**|**8**|**10**| |Signifcant|**3**|**8**|**9**|**12**|**15**| |Life-changing
Injury|**4**|**8**|**12**|**16**|**20**| |Death|**5**|**10**|**15**|**20**|**25**| SMP Health & Safety 08/09/2026 4-4 ## **Health & Safety Risk Assessment** |**Hazard**|**People Afected & Outcome**|**Locaton**|**Risk Ratng**|**Control Measures**| |---|---|---|---|---| |Moving vehicles|Pedestrians could sufer injury if struck by
vehicles entering or leaving the car park or
moving within it.|Car Park|4
(2 x 2)|Car park is small which limits the number of vehicles able
to enter; the car park shape ensures all vehicle
movements are slow.
Car park is well lit at night.
Hire agreement to remind Hall users to drive carefully and
park safely.| |Slips, trips and
falls|Users of the Hall could sufer fractures or
bruising if they trip over objects or slip on
wet surfaces (such as spillages).|Car Park|2
(1 x 2)|The car park surface is in good order, generally even and
well-lit.
There is a small step to the main entrance door which is
clearly visible in all conditons.
Disabled parking is provided close to the main entrance
door and is clearly marked; ramped access is provided.
Carpark is inspected on a regular basis.| |||Hall
entrances
and
corridor|2
(1 x 2)|Doorway thresholds are fush with foor.
Mats are provided inside the main entrance door.
Good lightng is provided in all locatons.
No storage or trailing leads are permited in corridor.
Mat to be provided for inside kitchen entrance.
Hire agreement to include acton to be taken in the event
of a spillage and to identfy locaton of suitable cleaning
equipment.| |||Public
Rooms|2
(1 x 2)|Floors are even, well-maintained and regularly cleaned.
Good lightng is provided in all locatons.
No storage is permited in public rooms.
Trailingleads are avoided whereverpossible and routed| SMP Health & Safety 08/09/2026 4-5 |||||safelyon occasions when theymust be used.| |---|---|---|---|---| |**Hazard**|**People Afected & Outcome**|**Locaton**|**Risk Ratng**|**Control Measures**| |Slips, trips and
falls
(cont.)||Storerooms|2
(1 x 2)|Access is restricted to Trustees, volunteer helpers, hirers
and (where necessary) contractors.
Items are stored on purpose-built racking, built-in shelves
or on purpose-designed moving equipment (tables, chairs
and stageparts).| |Work at Height|People working at height could sufer
injuries, possibly very serious ones, should
they fall.|All areas|4
(1 x 4)|Appropriate commercial step ladders are available.
Trustees and cleaner know how to use step ladder safely.
Large step ladder to be securely stored to prevent
damage.
Hire agreement to preclude use of ladder(s) in Hall.
HSE guidance on the safe use of step ladders to be kept
with the step ladders.
Conditon of stepladder to be checked.| |Work at Height
(cont.)||Balcony|4
(1 x 4)|Retractng ladder, provided for access, only to be used by
Trustees and other trained persons.
Ladder controls are secured and require key access.
Balcony area is only used for storage and is rarely
accessed.
Balcony edge is protected by handrails of sufcient height
and stability
Notce on balcony to remind users that ladder must
remain down whilst any person(s)is on the balcony.| |Hazardous
Substances|The Cleaner and any other person
undertaking cleaning may risk skin
irritaton or more serious problems such,
as dermatts, from direct contact with
cleaning chemicals. Vapours may cause
breathing problems.|All areas|2
(1 x 2)|Hazardous substances are restricted to publicly available
cleaning products.
Cleaning materials are stored securely; appropriate
cleaning equipment is provided and cleaners are aware of
potental hazards.
Cleaner knows to check for dry, red or itchy skin and, if
fnding any, to go to a Doctor for advice and to inform the
Chair of Trustees.| SMP Health & Safety 08/09/2026 4-6 |||||| |---|---|---|---|---| |**Hazard**|**People Afected & Outcome**|**Locaton**|**Risk Ratng**|**Control Measures**| |Electricity|Users risk electrical shock or burns from
faulty equipment or installaton and from
misuse of equipment.|All areas|5
(1 x 5)|Fixed installatons correctly installed by qualifed
electricians and inspected regularly. Portable equipment
checked for signs of damage before use.
All repairs carried out by a qualifed electrician.
Hire agreement informs Hall users that they are
responsible for any electrical equipment brought into the
Hall and acton to be taken in the event of fnding faulty
equipment.
Main electrical switch is clearly marked and Hall users are
advised of its locaton and acton to take in the event of
an emergency.| |Stored
Equipment|Users could be afected by collapsing
stacks of chairs or tables|All areas|3
(1 x 3)|Chairs stacked to a maximum of 6 high; chair trolleys
clearly marked.
Tables stacked in purpose-designed cradles.
Hirers are advised to use these aids at all tmes.| |Manual Handling|Users may sufer back pain or injury if they
try to lif or move an object that is too
heavy or awkward.|All areas|2
(1 x 2)|Purpose designed chair trolleys and table cradles are
available.
Electric piano is on wheels and can be moved easily.
No other large or awkward items are kept in the Hall.| |Asbestos|Asbestos only poses a risk if fbres are
released into the air and then inhaled. Hall
users are at very low risk. Trustees may be
at risk if carrying out minor maintenance.
Contractors are at most risk.|All areas|1
(1 x 1)|No asbestos is present to the best of the Trustee’s
knowledge.
If any asbestos is subsequently discovered and found to
be in good conditon, its locaton will be recorded and
warning stckers will be applied. Regular inspectons will
then be conducted to ensure it remains undisturbed and
that the signs are maintained. No work will be permited
that may afect the asbestos and any damaged asbestos
will be removed.| |**Hazard**|**People Afected & Outcome**|**Locaton**|**Risk Ratng**|**Control Measures**| |Fire|All Hall users|All areas|See Part 5|A Fire Risk assessment has been completed and is| SMP Health & Safety 08/09/2026 4-7 |||||recorded at Part 5 of the SafetyManagement Plan.| |---|---|---|---|---| |Burns and scolds|Hall users using kitchen and toilet facilites|Kitchen and
toilets|4
(1 x 4)|No person under the age of 16 to undertake any form of
cooking or use of cooking facilites unless constantly
supervised by a responsible adult.
No person under the age of 16 to use hot water boiler
(which dispenses water at 100oC) unless constantly
supervised by a responsible adult.
Hot water to sinks in kitchen and toilets is
thermostatcally controlled.
Sign to be fted to hot water boiler warning of hazard.
Hire agreement to remind users of the hazards present in
the kitchen and that no children under the age of 16
should normally be permited in the kitchen. If they are
allowed in the kitchen, they must be constantly
supervised bya responsible adult.| |Risk Assessor||Signature||Assessment Date|| |---|---|---|---|---|---| |Thruxton Memorial Hall was extensively refurbished in 2005 to all relevant standards of the tme and has been maintained in good conditon
ever since. Safety is taken very seriously by the Trustees and is a standing agenda item for monthly meetngs of the Trustees. There are
relatvely few hazards and risks to Hall users and few have a signifcant impact. The control measures in place ensure the overall risk posed
to Hall users remains very low.|||||| SMP Health & Safety 08/09/2026 4-8