Trustees’ Annual Report for the period
From 1 April 2023 To 31 March 2024
Charity name: North Baddesley Village Hall
Charity registration number: 301904/1
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the parish of North Baddesley and the neighbourhood thereof (hereinafter called "the area of beneft'') without distinction of political religious or other opinions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Meetings, lectures and classes, and for other forms of recreation and leisure- time occupation, with the object of improving the conditions of, life for the said inhabitants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees act in a way that is consistent with Charity Commission guidance on providing for the public beneft. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Village Hall Volunteers to carry out minor maintenance of the hall, along with supervising specialist contractors when required. The Trustees give time to cover routine tasks such as bookings, fnancial management, and maintenance. In addition, trustees attend monthly meetingswith the groupsthat hirethe |
hall. Village Hall volunteers manned a stand at North Baddesley Village Day. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Maintained a Village Hall so that it is available for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of, life for the said inhabitants. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity remains in a healthy financial position at the year end with reserves roughly equivalent to one year’s revenue expenditure |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Policy is to hold between 50% and 150% of annual revenue expenditure to fund ongoing maintenance projects and unexpected costs |
| Amount of reserves held | Para 1.22 | £38,660 in unrestricted reserves at 31/03/24 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Five trustees are elected at the Annual General Meeting. In addition, each group can nominate one committee member, up to a maximum of seven. The fve trustees and up to seven group representatives form the Management Committee of the Village Hall, which has the power to co-opt up to three further trustees. All trustees retire from ofce at the end of the next Annual General Meeting. Retiring trustees may be re-elected or re-appointed. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Village Hall |
|---|---|
| Other name the charity uses | North Baddesley Village Hall Committee (Working name) |
| Registered charity number | 301904 |
| Charity’s principal address | North Baddesley Village Hall Botley Road North Baddesley Southampton SO52 9DT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Raymond Martin | President | |||
| David Leonard Middlewick |
Chair | |||
| Eric Jones | Treasurer | |||
| Alison Paula Middlewick |
Bookings Secretary | |||
| June Rosemary Williams |
||||
| Neil William Godfrey | ||||
| WendyKnight MBE | ||||
| Anthony John Church |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| June Rosemary Williams | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signed on behalf of the | charity’s trustees | |
|---|---|---|
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
| David Leonard Middlewick | Eric Jones | |
| Chair | Treasurer | |
North Baddesley Village Hall Financial Statement for the year ended 31st MARCH 2024
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts Hall Bookings 32.022.75 31,537.00 Interest Received Bank A¢count-Instant Access 334.48 101.23 334.48 101.23 Other Income Re-charge to Red Cross Donations 391.21 168.41 269.30 559.62 274.30 Totsl Receipts (to next pagel 32,916.85 31,912.53
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts {from previous pagel 32.916.85 31,912.53 Payments Caretakers, Wages Booklng Secretsrys, Wages Treasurer Water Insurance Heat and 'Bht Repairs,Renewals & Maintenance Sundries inc Lj'cences Stationery, Internet & Computer Costs Accountsncy Examination Cleaners Refuse Collection Refunds 2,400.00 1,200.00 61)0.00 493.98 1,559.06 2,590.87 8,275.66 758.33 549.55 175.0) 5.528.12 1,376.84 80.00 2,400.00 1,200.00 600.00 (note 41 1,406.74 3,025.50 8,046.27 673.78 345.93 170.00 5,409.04 1,010.74 450.00 Total payrnents 25,587.41 24,738.00 Surplus for the Year 7,329.44 7,174.53 Monetsry A55ets at l April 2023 31.330.35 24,155.82 Monetary Assets at 31 March 2024 38,659.79 31,330.35
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Statement of Assets and Llabilities Monetary Assets - at cost TSB Treasurers Account TSB Busines5 Instsnt kce55 Cash in Hand 5,360.04 33,251.24 48.51 Totsi Monetsry Assets 38,659.79 Debtors and Prepayments Owed from Bookings Owed from rfrcharge 2,538.CN) 320.02 Totsi Debtors and Prepayments 2,858.02 Llabllltles Accruèls for Utilities and Services 909.76 Totsl Llabllltles 909.76 Non-monetary Assets Hall, Car Park. Land 220,277.74 The Willage Hall Management Committee have, over the years. paid for improvements in facilities at the Hall and purchased internal Fixtures, Fittings and Equipment. Apart from ongoing use in the hall, these ttems do not carry any material financial value.
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Notes to the Financial Statement l This Financial Statement has been prepared in accordance with the guidance issued by the Charity Commissioners to comply with the provisions of the Charities Act 2011 Ithe Act). 2 The format of the Financial Statement agreed by the CommFttee is that recommended for Charities of our size and comprises a Receipts and Payments Account tO8ether with a Statement of Assets. 3 A complete audlt Is only required for larger Charities and the Committee have agreed to the provision of an Independent Examination, as specified in the Act, which will provide suitable assurances on the records and Financial Ststement. The report of the Independent Examiner forrn5 part of this Fin•ncial 5tstement 4 As a consequence of the closures in 2021 the Hall had a significant credit with the water company that covered the charges for 2023.
North Baddesley Village Hall INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the charrty trustees on my examination of the ac(x>unts of the charity for the y8ar ended 31" March 2024. Responsibilities and basi$ of report As the charity's trustees you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Acti. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying OLrt my 8xamination I have forlovd the applicab18 directions given by the Charrty Commissron under section 145(5){b) ofthe Act. Indapendont ExamlneVs Ststoment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Gguse to believe that in any material respect.. 1. AccA)unting records were not kept in respect of the charity as required by section 130 ofthe Act,. 01 2. The accourrts do rK)t accord with those records; or 3. The 8c¢ounts do not comply with the applicable requirements conceming the fom and wntents of accounts sel OLrt in the Chartties (A¢¢ounts and Reports} Regulations 2008 other than any requirement that the aco)unts give a 'lrue and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen A W511iams FCA Juty 2024
North Baddesley Village Hall Financial Statement for the year ended 31st MARCH 2024
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts Hall Bookings 32.022.75 31,537.00 Interest Received Bank A¢count-Instant Access 334.48 101.23 334.48 101.23 Other Income Re-charge to Red Cross Donations 391.21 168.41 269.30 559.62 274.30 Totsl Receipts (to next pagel 32,916.85 31,912.53
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts {from previous pagel 32.916.85 31,912.53 Payments Caretakers, Wages Booklng Secretsrys, Wages Treasurer Water Insurance Heat and 'Bht Repairs,Renewals & Maintenance Sundries inc Lj'cences Stationery, Internet & Computer Costs Accountsncy Examination Cleaners Refuse Collection Refunds 2,400.00 1,200.00 61)0.00 493.98 1,559.06 2,590.87 8,275.66 758.33 549.55 175.0) 5.528.12 1,376.84 80.00 2,400.00 1,200.00 600.00 (note 41 1,406.74 3,025.50 8,046.27 673.78 345.93 170.00 5,409.04 1,010.74 450.00 Total payrnents 25,587.41 24,738.00 Surplus for the Year 7,329.44 7,174.53 Monetsry A55ets at l April 2023 31.330.35 24,155.82 Monetary Assets at 31 March 2024 38,659.79 31,330.35
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Statement of Assets and Llabilities Monetary Assets - at cost TSB Treasurers Account TSB Busines5 Instsnt kce55 Cash in Hand 5,360.04 33,251.24 48.51 Totsi Monetsry Assets 38,659.79 Debtors and Prepayments Owed from Bookings Owed from rfrcharge 2,538.CN) 320.02 Totsi Debtors and Prepayments 2,858.02 Llabllltles Accruèls for Utilities and Services 909.76 Totsl Llabllltles 909.76 Non-monetary Assets Hall, Car Park. Land 220,277.74 The Willage Hall Management Committee have, over the years. paid for improvements in facilities at the Hall and purchased internal Fixtures, Fittings and Equipment. Apart from ongoing use in the hall, these ttems do not carry any material financial value.
North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Notes to the Financial Statement l This Financial Statement has been prepared in accordance with the guidance issued by the Charity Commissioners to comply with the provisions of the Charities Act 2011 Ithe Act). 2 The format of the Financial Statement agreed by the CommFttee is that recommended for Charities of our size and comprises a Receipts and Payments Account tO8ether with a Statement of Assets. 3 A complete audlt Is only required for larger Charities and the Committee have agreed to the provision of an Independent Examination, as specified in the Act, which will provide suitable assurances on the records and Financial Ststement. The report of the Independent Examiner forrn5 part of this Fin•ncial 5tstement 4 As a consequence of the closures in 2021 the Hall had a significant credit with the water company that covered the charges for 2023.
North Baddesley Village Hall INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the charrty trustees on my examination of the ac(x>unts of the charity for the y8ar ended 31" March 2024. Responsibilities and basi$ of report As the charity's trustees you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Acti. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying OLrt my 8xamination I have forlovd the applicab18 directions given by the Charrty Commissron under section 145(5){b) ofthe Act. Indapendont ExamlneVs Ststoment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Gguse to believe that in any material respect.. 1. AccA)unting records were not kept in respect of the charity as required by section 130 ofthe Act,. 01 2. The accourrts do rK)t accord with those records; or 3. The 8c¢ounts do not comply with the applicable requirements conceming the fom and wntents of accounts sel OLrt in the Chartties (A¢¢ounts and Reports} Regulations 2008 other than any requirement that the aco)unts give a 'lrue and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen A W511iams FCA Juty 2024