## **Trustees’ Annual Report for the period** **From 1 April 2023 To 31 March 2024** ## **Charity name: North Baddesley Village Hall** ## **Charity registration number: 301904/1** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity shall be the
provision and maintenance of a village
hall for the use of the inhabitants of the
parish of North Baddesley and the
neighbourhood thereof (hereinafter
called "the area of beneft'') without
distinction of political religious or other
opinions.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Meetings, lectures and classes, and for
other forms of recreation and leisure-
time occupation, with the object of
improving the conditions of, life for the
said inhabitants.| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The Trustees act in a way that is
consistent with Charity Commission
guidance on providing for the public
beneft.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The Village Hall Volunteers to carry
out minor maintenance of the hall,
along with supervising specialist
contractors when required. The
Trustees give time to cover routine
tasks such as bookings, fnancial
management, and maintenance.
In addition, trustees attend monthly
meetingswith the groupsthat hirethe| hall. Village Hall volunteers manned a stand at North Baddesley Village Day. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Maintained a Village Hall so that it is
available for meetings, lectures and
classes, and for other forms of
recreation and leisure-time occupation,
with the object of improving the
conditions of, life for the said
inhabitants.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|The charity remains in a healthy financial
position at the year end with reserves roughly
equivalent to one year’s revenue expenditure| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Policy is to hold between 50% and 150% of
annual revenue expenditure to fund ongoing
maintenance projects and unexpected costs| |Amount of reserves held|Para 1.22|£38,660 in unrestricted reserves at 31/03/24| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Five trustees are elected at the Annual
General Meeting. In addition, each
group can nominate one committee
member, up to a maximum of seven.
The fve trustees and up to seven group
representatives form the Management
Committee of the Village Hall, which
has the power to co-opt up to three
further trustees. All trustees retire from
ofce at the end of the next Annual
General Meeting. Retiring trustees may
be re-elected or re-appointed.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Village Hall| |---|---| |Other name the charity uses|North Baddesley Village Hall Committee (Working name)| |Registered charity number|301904| |Charity’s principal address|North Baddesley Village Hall
Botley Road
North Baddesley
Southampton
SO52 9DT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Raymond Martin|President||| ||David Leonard
Middlewick|Chair||| ||Eric Jones|Treasurer||| ||Alison Paula
Middlewick|Bookings Secretary||| ||June Rosemary
Williams|||| ||Neil William Godfrey|||| ||WendyKnight MBE|||| ||Anthony John
Church|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |June Rosemary Williams||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signed** **on behalf of the**|**charity’s trustees**|| |---|---|---| |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |||| ||David Leonard Middlewick|Eric Jones| |||| ||Chair|Treasurer| |||| |||| North Baddesley Village Hall Financial Statement for the year ended 31st MARCH 2024 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts Hall Bookings 32.022.75 31,537.00 Interest Received Bank A¢count-Instant Access 334.48 101.23 334.48 101.23 Other Income Re-charge to Red Cross Donations 391.21 168.41 269.30 559.62 274.30 Totsl Receipts (to next pagel 32,916.85 31,912.53 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts {from previous pagel 32.916.85 31,912.53 Payments Caretakers, Wages Booklng Secretsrys, Wages Treasurer Water Insurance Heat and ￿'Bht Repairs,Renewals & Maintenance Sundries inc Lj'cences Stationery, Internet & Computer Costs Accountsncy Examination Cleaners Refuse Collection Refunds 2,400.00 1,200.00 61)0.00 493.98 1,559.06 2,590.87 8,275.66 758.33 549.55 175.0) 5.528.12 1,376.84 80.00 2,400.00 1,200.00 600.00 (note 41 1,406.74 3,025.50 8,046.27 673.78 345.93 170.00 5,409.04 1,010.74 450.00 Total payrnents 25,587.41 24,738.00 Surplus for the Year 7,329.44 7,174.53 Monetsry A55ets at l April 2023 31.330.35 24,155.82 Monetary Assets at 31 March 2024 38,659.79 31,330.35 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Statement of Assets and Llabilities Monetary Assets - at cost TSB Treasurers Account TSB Busines5 Instsnt kce55 Cash in Hand 5,360.04 33,251.24 48.51 Totsi Monetsry Assets 38,659.79 Debtors and Prepayments Owed from Bookings Owed from rfrcharge 2,538.CN) 320.02 Totsi Debtors and Prepayments 2,858.02 Llabllltles Accruèls for Utilities and Services 909.76 Totsl Llabllltles 909.76 Non-monetary Assets Hall, Car Park. Land 220,277.74 The Willage Hall Management Committee have, over the years. paid for improvements in facilities at the Hall and purchased internal Fixtures, Fittings and Equipment. Apart from ongoing use in the hall, these ttems do not carry any material financial value. North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Notes to the Financial Statement l This Financial Statement has been prepared in accordance with the guidance issued by the Charity Commissioners to comply with the provisions of the Charities Act 2011 Ithe Act). 2 The format of the Financial Statement agreed by the CommFttee is that recommended for Charities of our size and comprises a Receipts and Payments Account tO8ether with a Statement of Assets. 3 A complete audlt Is only required for larger Charities and the Committee have agreed to the provision of an Independent Examination, as specified in the Act, which will provide suitable assurances on the records and Financial Ststement. The report of the Independent Examiner forrn5 part of this Fin•ncial 5tstement 4 As a consequence of the closures in 2021 the Hall had a significant credit with the water company that covered the charges for 2023. North Baddesley Village Hall INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the charrty trustees on my examination of the ac(x>unts of the charity for the y8ar ended 31" March 2024. Responsibilities and basi$ of report As the charity's trustees you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Acti. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying OLrt my 8xamination I have forlov￿d the applicab18 directions given by the Charrty Commissron under section 145(5){b) ofthe Act. Indapendont ExamlneVs Ststoment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Gguse to believe that in any material respect.. 1. AccA)unting records were not kept in respect of the charity as required by section 130 ofthe Act,. 01 2. The accourrts do rK)t accord with those records; or 3. The 8c¢ounts do not comply with the applicable requirements conceming the fom and wntents of accounts sel OLrt in the Chartties (A¢¢ounts and Reports} Regulations 2008 other than any requirement that the aco)unts give a 'lrue and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen A W511iams FCA Juty 2024 North Baddesley Village Hall Financial Statement for the year ended 31st MARCH 2024 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts Hall Bookings 32.022.75 31,537.00 Interest Received Bank A¢count-Instant Access 334.48 101.23 334.48 101.23 Other Income Re-charge to Red Cross Donations 391.21 168.41 269.30 559.62 274.30 Totsl Receipts (to next pagel 32,916.85 31,912.53 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Receipts & Payments Account 2024 2023 Receipts {from previous pagel 32.916.85 31,912.53 Payments Caretakers, Wages Booklng Secretsrys, Wages Treasurer Water Insurance Heat and ￿'Bht Repairs,Renewals & Maintenance Sundries inc Lj'cences Stationery, Internet & Computer Costs Accountsncy Examination Cleaners Refuse Collection Refunds 2,400.00 1,200.00 61)0.00 493.98 1,559.06 2,590.87 8,275.66 758.33 549.55 175.0) 5.528.12 1,376.84 80.00 2,400.00 1,200.00 600.00 (note 41 1,406.74 3,025.50 8,046.27 673.78 345.93 170.00 5,409.04 1,010.74 450.00 Total payrnents 25,587.41 24,738.00 Surplus for the Year 7,329.44 7,174.53 Monetsry A55ets at l April 2023 31.330.35 24,155.82 Monetary Assets at 31 March 2024 38,659.79 31,330.35 North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Statement of Assets and Llabilities Monetary Assets - at cost TSB Treasurers Account TSB Busines5 Instsnt kce55 Cash in Hand 5,360.04 33,251.24 48.51 Totsi Monetsry Assets 38,659.79 Debtors and Prepayments Owed from Bookings Owed from rfrcharge 2,538.CN) 320.02 Totsi Debtors and Prepayments 2,858.02 Llabllltles Accruèls for Utilities and Services 909.76 Totsl Llabllltles 909.76 Non-monetary Assets Hall, Car Park. Land 220,277.74 The Willage Hall Management Committee have, over the years. paid for improvements in facilities at the Hall and purchased internal Fixtures, Fittings and Equipment. Apart from ongoing use in the hall, these ttems do not carry any material financial value. North Baddesley Village Hall Financial Statement for the year ended 31 March 2024 Notes to the Financial Statement l This Financial Statement has been prepared in accordance with the guidance issued by the Charity Commissioners to comply with the provisions of the Charities Act 2011 Ithe Act). 2 The format of the Financial Statement agreed by the CommFttee is that recommended for Charities of our size and comprises a Receipts and Payments Account tO8ether with a Statement of Assets. 3 A complete audlt Is only required for larger Charities and the Committee have agreed to the provision of an Independent Examination, as specified in the Act, which will provide suitable assurances on the records and Financial Ststement. The report of the Independent Examiner forrn5 part of this Fin•ncial 5tstement 4 As a consequence of the closures in 2021 the Hall had a significant credit with the water company that covered the charges for 2023. North Baddesley Village Hall INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the charrty trustees on my examination of the ac(x>unts of the charity for the y8ar ended 31" March 2024. Responsibilities and basi$ of report As the charity's trustees you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Acti. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying OLrt my 8xamination I have forlov￿d the applicab18 directions given by the Charrty Commissron under section 145(5){b) ofthe Act. Indapendont ExamlneVs Ststoment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Gguse to believe that in any material respect.. 1. AccA)unting records were not kept in respect of the charity as required by section 130 ofthe Act,. 01 2. The accourrts do rK)t accord with those records; or 3. The 8c¢ounts do not comply with the applicable requirements conceming the fom and wntents of accounts sel OLrt in the Chartties (A¢¢ounts and Reports} Regulations 2008 other than any requirement that the aco)unts give a 'lrue and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen A W511iams FCA Juty 2024