OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinevs report on the accounts Section A Independei)t Examiner s Report R•port to the trulte L￿￿Parish ￿lIage Hall On accounts for th• y ènded 31 March 2021 Charfty t (11 any) 301877 Sot out on pages 3- 15 I report to the trustees on my examination charity (Ihe TfU8t? for the year ended 3 1 c¢ounts of the above oj Re•ponslblllU•8 and ba•h of r•port As the tharitys tru88s, you are resportsNI e for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 I report In respert of my examinatlon of the Tr￿￿$ acoxmts carTied out under sedion 145 of the 2011 Act and in ¢arryiNJ out my examination, I have followed all the a￿•cable Directions given by the Charity Commission under section 145(5}(b) of the AL1. Independent I •xamln•rfs 8tat•mont I have comFktsd my examination. I wffirm that no material matters have come to my attentlon in o)nwon wilh the examination (9th•￿￿ which gives me c8Ute to beheve that in, any malerial respect.. the a￿ount1rwj record& were not kept in a￿Ordar￿8 with sedion 130 of the Chaiities A(. or the accounts did nol ac¢ord with Ihe accountlng recAxds'. or the account8 dMI not comply with tho applicable requirements con¢eming the lom and content of a¢¢ounts set oul in the Charllies (Accounts and Reports) Regulatrons 21x18 other than any requirement that the accounts give a Iwe arKI fairf view which is not a matter considered as part of an Indep￿dent oxamination. I have no wK•ms and have come auoss no other matters in ¢onn8rtion with the examination to which attention should ￿ drawn in this report in order to enable a proper understanding of the accounts to be reathed. . Heasa delete the ths n th8 br8ckets rfthey do not apth. Slgnod: Z l( lo G. SW&Ff Relevant prof•ssk)nal qualificaknls) or Imxly 111 any): Addr•M: Cu T 7ACr& Oct 2018

LJ Ipii Section B Discloslire Only c4)mplete rf the examiner needs to highlight material matters of concem (see CC32, Indeper#Jent examination of charity account8: diredions and guidan¢e kn examiners). Glv• h•rn brl•f d•tslh of examln•r wlshm to dlsclom. IER Oct 2018

Trustees’ Annual Report for the period

From 01 April 2020 Period start date To date

31 March 2021 Period end

Charity name: Longparish Village Hall

Charity registration number: 301877

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide a village hall for Longparish
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Provision of village hall for Longparish
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Confirmed

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We provide a warm, welcoming and well-
equipped village hall which is available at
reasonable rates to anyone who wishes to
hire it.
The hall is well used and is a vital part of our
village community. Usage has more than
doubled following a major refurbishment in
2012.
But things changed suddenly with Covid-19.
Our income from hall hire dropped
dramatically as all our regular bookings
stopped apart from one. They picked up a
bit in the summer then we locked down
again.
The hall was used as a food distribution
centre during lockdown.
Covid grants have helped us considerably

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Our financial position is sound
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves Policy
We have adopted the following policies
which will be reviewed at our AGM which is
held in April each year. Interim reviews will
be made if we consider that to be necessary.
Day to day expenditure
In normal circumstances we consider it
prudent that our reserves for day to day
expenditure should not fall below £5,000
which is around six months expenditure. But
2021/22 is exceptional because of COVID-
19 so we have increased the reserve to
£10,000 which is about a year's expenditure.
Improvements
We plan to install CCTV in the grass car
park opposite the hall. We have therefore
reserved £5,000 towards the cost and other
improvements.
Long term Repairs and Maintenance
Our lease (dated September 2013) requires
the hall to be decorated outside every five
years and inside every ten years. We are
also required to keep the hall in good repair
and are aware that the flat roofs will require
significant maintenance in the medium to
long term future.
Apart from the sums referred to above, all
our reserves (£38,240.12) are available
towards this project.
Amount of reserves held Para 1.22 See above
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Hall hire
Income from electricity generation by PV
cells
Covid grants
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Our charity exists to provide a village hall for
the inhabitants of Longparish and the
neighbourhood without distinction of sex or
of political, religious or other opinions and, in
particular, for meetings, lectures and classes
and for other forms of recreation and leisure-
time occupation with the object of improving
the conditions of life of the said inhabitants.
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by user groups

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name

Longparish Village Hall

Other name the charity uses None
Registered charity number 301877
Charity’s principal address Longparish Village Hall
Longparish
ANDOVER
Hants
SP11 6PB

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Stuart Montague Chairman
Andrea Hulme Secretary
Jacqui Healey Bookings secretary
JeremyBarber Treasurer
Peter Hull

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Jeremy Barber

Treasurer
20 Nov 2021
20 Nov 2021

Charity Name No (if any) Longparish Village Hall 301877 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01-Apr-20 31-Mar-21

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Hall hire 4,454
Income from PV Cells 2,415
Fund Raising -
Covid Grants 19,907
Bank Interest 14
-
-
-
Sub total(Gross income for
AR)
26,790
A2 Asset and investment sales,
(see table).
-
-
Sub total -
Total receipts
A3 Payments
Hall management costs 14,319
-
-
-
-
-
-
-
-
**Sub total ** 14,319
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
12,471 - - 12,471
- -
- -
40,770 - - 40,770
53,241 - - 53,241

CCXX R1 accounts (SS)

11/12/2021

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use
B2 Other monetary assets
B1 Cash funds		 Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
53,241
-
-
-
-
-
53,241
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
0
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
0
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
0
-
-
-
-
-
Jeremy
Barber
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Jeremy Barber 28-Apr-21

CCXX R2 accounts (SS)

11/12/2021

2