CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinevs report on the accounts Section A Independei)t Examiner s Report R•port to the trulte L￿￿Parish ￿lIage Hall On accounts for th• y ènded 31 March 2021 Charfty t (11 any) 301877 Sot out on pages 3- 15 I report to the trustees on my examination charity (Ihe TfU8t? for the year ended 3 1 c¢ounts of the above oj Re•ponslblllU•8 and ba•h of r•port As the tharitys tru*88s, you are resportsNI e for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 I report In respert of my examinatlon of the Tr￿￿$ acoxmts carTied out under sedion 145 of the 2011 Act and in ¢arryiNJ out my examination, I have followed all the a￿•cable Directions given by the Charity Commission under section 145(5}(b) of the AL1. Independent I •xamln•rfs 8tat•mont I have comFktsd my examination. I wffirm that no material matters have come to my attentlon in o)nw*on wilh the examination (9th•￿￿ which gives me c8Ute to beheve that in, any malerial respect.. the a￿ount1rwj record& were not kept in a￿Ordar￿8 with sedion 130 of the Chaiities A(*. or the accounts did nol ac¢ord with Ihe accountlng recAxds'. or the account8 dMI not comply with tho applicable requirements con¢eming the lom and content of a¢¢ounts set oul in the Charllies (Accounts and Reports) Regulatrons 21x18 other than any requirement that the accounts give a Iwe arKI fairf view which is not a matter considered as part of an Indep￿dent oxamination. I have no wK•ms and have come auoss no other matters in ¢onn8rtion with the examination to which attention should ￿ drawn in this report in order to enable a proper understanding of the accounts to be reathed. . Heasa delete the ths n th8 br8ckets rfthey do not apth. Slgnod: Z* l( lo G. SW&Ff Relevant prof•ssk)nal qualificaknls) or Imxly 111 any): Addr•M: Cu T 7ACr& Oct 2018 LJ Ipii Section B Discloslire Only c4)mplete rf the examiner needs to highlight material matters of concem (see CC32, Indeper#Jent examination of charity account8: diredions and guidan¢e kn examiners). Glv• h•rn brl•f d•tslh of examln•r wlshm to dlsclom. IER Oct 2018 ## **Trustees’ Annual Report for the period** **From 01 April 2020 Period start date To date** ## **31 March 2021 Period end** **Charity name: Longparish Village Hall** ## **Charity registration number: 301877** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide a village hall for Longparish**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Provision of village hall for Longparish**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We provide a warm, welcoming and well-
equipped village hall which is available at
reasonable rates to anyone who wishes to
hire it.
The hall is well used and is a vital part of our
village community. Usage has more than
doubled following a major refurbishment in
2012.
But things changed suddenly with Covid-19.
Our income from hall hire dropped
dramatically as all our regular bookings
stopped apart from one. They picked up a
bit in the summer then we locked down
again.
The hall was used as a food distribution
centre during lockdown.
Covid grants have helped us considerably| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our financial position is sound**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy**
We have adopted the following policies
which will be reviewed at our AGM which is
held in April each year. Interim reviews will
be made if we consider that to be necessary.
**Day to day expenditure**
In normal circumstances we consider it
prudent that our reserves for day to day
expenditure should not fall below £5,000
which is around six months expenditure. But
2021/22 is exceptional because of COVID-
19 so we have increased the reserve to
£10,000 which is about a year's expenditure.
**Improvements**
We plan to install CCTV in the grass car
park opposite the hall. We have therefore
reserved £5,000 towards the cost and other
improvements.
**Long term Repairs and Maintenance**
Our lease (dated September 2013) requires
the hall to be decorated outside every five
years and inside every ten years. We are
also required to keep the hall in good repair
and are aware that the flat roofs will require
significant maintenance in the medium to
long term future.
Apart from the sums referred to above, all
our reserves (£38,240.12) are available
towards this project.| |Amount of reserves held|Para 1.22|**See above**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hall hire**
**Income from electricity generation by PV**
**cells**
**Covid grants**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Our charity exists to provide a village hall for
the inhabitants of Longparish and the
neighbourhood without distinction of sex or
of political, religious or other opinions and, in
particular, for meetings, lectures and classes
and for other forms of recreation and leisure-
time occupation with the object of improving
the conditions of life of the said inhabitants.| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected by user groups**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** Charity name Longparish Village Hall |Other name the charity uses|None| |---|---| |Registered charity number|301877| |Charity’s principal address|Longparish Village Hall
Longparish
ANDOVER
Hants
SP11 6PB| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Stuart Montague|Chairman||| ||Andrea Hulme|Secretary||| ||Jacqui Healey|Bookings secretary||| ||JeremyBarber|Treasurer||| ||Peter Hull|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Jeremy Barber|| ||
Treasurer|| ||20 Nov 2021|| ||20 Nov 2021|| **Charity Name No (if any) Longparish Village Hall 301877 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Apr-20 31-Mar-21 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||||||| |---|---|---|---|---|---|---|---| |Hall hire|**4,454**||||||| |Income from PV Cells|**2,415**||||||| |Fund Raising|**-**||||||| |Covid Grants|**19,907**||||||| |Bank Interest|**14**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**_(Gross income for_
_AR)_|
**26,790**||||||| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**|**-**||||||| |**_Total receipts_ **
**A3 Payments**|||||||| |Hall management costs|**14,319**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**14,319**||||||| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||**12,471**||**-**||**-**||**12,471**| ||**-**||**-**|
|**-**||**-**| ||**40,770**||**-**||**-**||**40,770**| ||**53,241**||**-**||**-**||**53,241**| CCXX R1 accounts (SS) 11/12/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**53,241**
**-**
**-**
**-**
**-**
**-**
**53,241**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
0
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
0
**-**
**-**
**-**
**-**
**-**
**Jeremy**
**Barber**
Print Name|||**Endowment**
**funds**
**to nearest £**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||OK| ||||||**Endowment**
**funds**
**to nearest £**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of
approval| |||**Jeremy**||**Barber**|28-Apr-21| ||||||| CCXX R2 accounts (SS) 11/12/2021 2