2025-03-31-accounts - Itchen Abbas And Avington Village Hall

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THE ITCHEN ABBAS AND AVINGTON VILLAGE HALL

Report from the Chair of the Management Committee for the Year ending March 31[st] 2025

It is with great pleasure that I present my report for the year ending 31st March 2025. This report is intended for all inhabitants of Itchen Abbas and Avington, the two villages we serve. It also forms a crucial part of our annual submission to the Charity Commission, accompanying our yearly accounts and financial summary.

Compliance with Charitable Objectives

I am confident that we have fully complied with the charitable objectives of the Itchen Abbas and Avington Village Hall, which are:

In the interests of social in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of

a. A village hall for use by the inhabitants, including use for: -
a. Meetings, lectures and classes
b. Other forms of recreation and leisure-time occupation
b. An open space for the benefit of the inhabitants

Personnel Updates

This past year has seen several personnel changes, all of which have contributed to the efficient operation and maintenance of the Village Hall.

Grounds Maintenance: In April 2024 we were joined by Chris Jackson, as our new caretaker, whose diligence has led to a marked improvement in the standard of maintenance of our grounds. His efforts have been widely noticed and are appreciated.
Treasurer Transition: In November 2024 Corinne Kozok retired as Treasurer after four invaluable years. We are very grateful to Corinne for her meticulous account-keeping and sound input into the fiscal management of the Trust, all performed on a voluntary basis. We are

fortunate that she remains a valued member of the management committee. We are pleased to welcome Richard Southall as our new Treasurer. The transition has been remarkably seamless, a testament to the professionalism and dedication of both Corinne and Richard.

Digital Presence

Website: My thanks go to Jake Ridley for his work in designing and maintaining our website. Its seamless integration with the Hallmaster booking system, coupled with the clear availability of our policies and terms of business for hirers, makes it our essential "public face." This platform is crucial for attracting potential hirers and providing necessary information.
Social Media : We recognise the growing importance of social media in promoting the Hall and have plans to address this

Financial Overview and Future Investments

Our financial position remains robust, allowing us to continue investing in the Village Hall's future.

Income: With effect from 1st May 2024, we increased our hire charges by approximately 4.5%. Our income now averages about £1,250 per week, demonstrating that we are far from a small village hall.
Running Costs: Our running costs are approximately £1,000 per week. This year, we had a saving of approximately £4,000 due to not having a working electricity meter for the full year, the meter is being replaced and the savings will not carry forward
Surplus: This is used for renewals and replacements. During the year, we successfully replaced the children's playground equipment at a cost of £16,000. We continue to save for other expensive future projects; in coming years we need a new kitchen, internal and external decorations, refurbishment of the wooden floors, and upgrade of our chairs and tables. These crucial renewals and repairs are challenging to secure grant funding for

Independent Examination

We extend our continued gratitude to Ralph Matthews for serving as our independent examiner. His thorough review of our finances is indispensable. The signed annual summary he provides is the public representation of our accounts, without which we would be unable to make our statutory return to the Charity Commission or apply for grants.

A Team Effort

Finally, I wish to express my sincere gratitude to all members of the Management Committee for their unwavering support throughout the year. Each individual has made a valuable contribution towards the successful running of the Hall. It is truly a team effort, and their dedication ensures the Village Hall remains a vibrant and well-maintained asset for our community.

Christopher Langford Chairman of Itchen Abbas and Avington Village Hall Management Committee July 2024

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Ithen Abbas and Avingts)n Village Hall Annual Report and Finan(ial Statsments )r the year ended 31 March 2025 Charity Number 301857

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It(n Abbas and Aviigknn VWe H Slaternnt of the TNslees' Responsblts The knw gobming dlIabaB funds rnquiBs Ihe Iwstees to prepare fmancJal stateThnts foread) lknancial arI)I ghe a Iwe and far vw of the stste of affais of the fund as at the baknLY sheet date and of ts 11me and expendltu forthe year then ended. In prepathg fmanoal slatonnt4 the tNstees arn rnqured to: . select gJKable a(ts)untkng po&8 and then appty them o)nsbtsnty. - mEke Bidg8rn8nts and ealirntes that are reax)nabl& and pwdenL Th8 thJst•es aTr mpofisb for keeprsg proper books ol aoxunt as afe necessary to gr a twe and far view of the fvnd's state of affais and to explaii s fknanaal transactx>ns. The twslees nwgt alx+ ebWI and nB•itswi 8 satisfaclory sFtern of control of the thafitys books of a(unt. ts cxsh ho&jg$ and am ts recei>ts and renmttan9. and hen a responsbk for $8feguarfing the assets and takng rea8onab 8tsps for the pTr%ntn of fraud and other rregulaiit8.

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Ilth•n Abbjs A¥trffjtsn Vkno• Hyl forth• Y••r •nd•d 31 2025 To Fund¥ 2025 Tolal Furth 2024 Fund¥ 25 Furth 2025 NrAn¥l Incom? and Ewdlufft 57.128 1.947 5.300 75 57.128 1.947 B.300 75 .081 Int•rn8t R•c•k•d 62B9 45 Olh•r Incorm t•d Chrt•bl• Exp•ndAK• •nd Adn+lBhtbn 40.040 6.668 40,040 S,868 41.076 Awl•bl• knfubjrn •cih• 18.742 18.742 9,8gB Exc•piknMI l•rM -16.280 48 -10.806 -16.280 446 -18.806 K#(b•n E4>•nd Soknr P•n•ts ¢3rnnt• and Don•lb)n• SorPJn•lJ Ew•ndur• N•t 24.641 430 1.211 $6,000 13o>und SourrA Ew•ndlurn Q.866 N•t Ino)Th Il••ouff• Al* Eywtknal tt•mi Tol•l Fund¥ l)rnughf forId •t 1 ApN 2024 614,609 96.837 711248 703.203 T¢)W FuThl• •• •131 2025 818,545 98,837 713.182 711.248 P•g• 4

Itth•n Abts arnl Batsn Sht •$ #t 31 2025 Tol•l FvThJs Tolal Fund8 Fund8 2025 2025 2025 2024 As8•ts- Frnehokl Land TaThJl)kn A8fj9ts.Mow 181.420 181.420 181.420 548.472 96.037 645.109 645.109 Cuw•nt A%É•ts Bank b¥knnc05 hJ 7.050 38.823 30.000 75.874 10.522 44.812 30.000 85.134 2.790 G•neral Funds 38.823 30,000 75.873 75,873 7S.874 87.924 depo hèhl -7.050 -10.522 -10.SI5 -750 Redgoysli>n Fund -750 -750 t Astets 713 182 Fund8 &1 713 182 AprAod by th• n¥n1[a& ol I I Ly t4) &S d aneO on b behayby

14)te8 ty) the A(vJunts rthè Y&4r •nd•d 31 2025 1. knlkng Pok8 1.1 Aca)unthYJ Convèntbn 12 thath8Art 1993 to grnnts >pethaty lor ft•w Vlage Th• of bank balan • wlft¥nt to the oxl¥ of It #Thj tv FwvKl• fuThJs fordesl¥bl 2024 20.617 12.685 19,070 12.879 3.182 2.475 Heat and L¥Jht IrTrn( 2.076 620 3. Nnag•nwt •nd AdnthknllJn BUth9 Al 31 2024 181.420 64S.109 Al 31 2025 181 420

23.647 113.43% 124.00% 69.35% 10528% 145.15% 137.72% 84.13% 164.89% 14.45% 126.84% 99.75% 129.51% 103.09% 102.80% 233.96% r80ry Sch1 T•nn and 8adnth 10.619 2.479 3525 3.914 2.718 1.113 2,093 3.S75 2.697 1.974 1.323 1270 TT5 637 Pèto$ & T?J0 PgbY Tots It(en Valoy 632 475 434 Vafoy Galen 461 423 279 IV 11th8n Abbas Sdb)ol 130 Soknr pa1 Granls for?( 10.956 13.685 OTrER IIKCthE Car part Int•mst 5289 1.947 75

181=X{% IlJillFI4 41-1 11111 I °Ifi li liilli J

Ithen Abbas and Avingts)n Village Hall Annual Report and Finan(ial Statsments )r the year ended 31 March 2025 Charity Number 301857