## **THE ITCHEN ABBAS AND AVINGTON VILLAGE HALL** 

## **Report from the Chair of the Management Committee for the Year ending March 31[st] 2025** 

It is with great pleasure that I present my report for the year ending 31st March 2025. This report is intended for all inhabitants of Itchen Abbas and Avington, the two villages we serve. It also forms a crucial part of our annual submission to the Charity Commission, accompanying our yearly accounts and financial summary. 

## Compliance with Charitable Objectives 

I am confident that we have fully complied with the charitable objectives of the Itchen Abbas and Avington Village Hall, which are: 

_In the interests of social in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of_ 

- _a. A village hall for use by the inhabitants, including use for: -_ 

   - _a. Meetings, lectures and classes_ 

   - _b. Other forms of recreation and leisure-time occupation_ 

- _b. An open space for the benefit of the inhabitants_ 

## Personnel Updates 

This past year has seen several personnel changes, all of which have contributed to the efficient operation and maintenance of the Village Hall. 

- Grounds Maintenance: In April 2024 we were joined by Chris Jackson, as our new caretaker, whose diligence has led to a marked improvement in the standard of maintenance of our grounds. His efforts have been widely noticed and are appreciated. 

- Treasurer Transition: In November 2024 Corinne Kozok retired as Treasurer after four invaluable years. We are very grateful to Corinne for her meticulous account-keeping and sound input into the fiscal management of the Trust, all performed on a voluntary basis. We are 



fortunate that she remains a valued member of the management committee. We are pleased to welcome Richard Southall as our new Treasurer. The transition has been remarkably seamless, a testament to the professionalism and dedication of both Corinne and Richard. 

## Digital Presence 

- Website: My thanks go to Jake Ridley for his work in designing and maintaining our website. Its seamless integration with the Hallmaster booking system, coupled with the clear availability of our policies and terms of business for hirers, makes it our essential "public face." This platform is crucial for attracting potential hirers and providing necessary information. 

- Social Media **:** We recognise the growing importance of social media in promoting the Hall and have plans to address this 

## Financial Overview and Future Investments 

Our financial position remains robust, allowing us to continue investing in the Village Hall's future. 

- Income: With effect from 1st May 2024, we increased our hire charges by approximately 4.5%. Our income now averages about £1,250 per week, demonstrating that we are far from a small village hall. 

- Running Costs: Our running costs are approximately £1,000 per week. This year, we had a saving of approximately £4,000 due to not having a working electricity meter for the full year, the meter is being replaced and the savings will not carry forward 

- Surplus: This is used for renewals and replacements. During the year, we successfully replaced the children's playground equipment at a cost of £16,000. We continue to save for other expensive future projects; in coming years we need a new kitchen, internal and external decorations, refurbishment of the wooden floors, and upgrade of our chairs and tables. These crucial renewals and repairs are challenging to secure grant funding for 

. 

## Independent Examination 

We extend our continued gratitude to Ralph Matthews for serving as our independent examiner. His thorough review of our finances is indispensable. The signed annual summary he provides is the public representation of our accounts, without which we would be unable to make our statutory return to the Charity Commission or apply for grants. 

## A Team Effort 

Finally, I wish to express my sincere gratitude to all members of the Management Committee for their unwavering support throughout the year. Each individual has made a valuable contribution towards the successful running of the Hall. It is truly a team effort, and their dedication ensures the Village Hall remains a vibrant and well-maintained asset for our community. 

**Christopher Langford** Chairman of Itchen Abbas and Avington Village Hall Management Committee July 2024 



181=X{%
IlJillFI4
41-1
11111 I
°Ifi li liilli J

Ithen Abbas and Avingts)n Village Hall
Annual Report and Finan(ial Statsments
)r the year ended 31 March 2025
Charity Number 301857

It(*en Abba8 and Vthge
arty InfomY41
Lootnn
lid￿￿ Abbas and A¥kngton Vlag8 Hal
Road
It¢*en Abba8
Vkn¢hestsr
H8nyshve
S021 1BQ
Genernl Inforn*th
The lJo1ty set up kn 1903 to adnknlster the Vkge Hal
of Itthen Abbas and Avmigton. A new forrnl t)8ed of
Managen￿l 7*es Sea￿d on 16 %)03.
Charty ￿TrI)er
301857
Chaiffron
Chaknmn
Tffja￿Trr
Secrntsry
C Langfoftl
B DawJon
R Southal
K Gordon
othef Tmslees
89 at 31 2025
R P8btk
J RKIkny
J Squ¥
V Totde
Independent
ExaThinar
R Matthew8
Bankern
Barr*ys Bank pk
50 Jeffj St
Vknchester
S023 8RG

It(*￿n Abbas and Aviigknn VWe H
Slaternnt of the TNslees' Responsblt*s
The knw gob*ming d￿lIabaB funds rnquiBs Ihe Iwstees to prepare fmancJal
stateThnts foread) lknancial ￿ar*I)I* ghe a Iwe and far v*w of the stste of
affais of the fund as at the baknLY sheet date and of ts 11￿me and expendltu
forthe year then ended. In prepathg fmanoal slaton￿nt4 the tNstees
arn rnqured to:
. select gJKable a(ts)untkng po&*8 and then appty them o)nsbtsnty.
- mEke Bidg8rn8nts and ealirntes that are reax)nabl& and pwdenL
Th8 thJst•es aTr mpofisb* for keeprsg proper books ol aoxunt as afe
necessary to gr￿ a twe and far view of the fvnd's state of affais and to explaii
s fknanaal transactx>ns. The twslees nwgt alx+ e*bWI and nB•itswi 8
satisfaclory sFtern of control of the thafitys books of a(￿unt. ts cxsh ho&j￿g$
and am ts recei>ts and renmttan￿9. and hen￿ a￿ responsbk for $8feguarfing
the assets and takng rea8onab* 8tsps for the pTr%*nt￿n of fraud and other
rregulaiit*8.

Itthen Abbas and Aviigkni V&9e H&1
Ind•p•nd•rt •xamlMes r•pNtkn th• InMIM8 af IklM Akns and AvvwJkn Vlllag• 11111
l rnport on Ihe a¢o)unts of the Trnsl fr*the ￿ar onded 3181 2025. sot out on pa98$ 4 to 7.
The Iwstses am I￿￿ng￿le forthe pfeparath)n of the a(￿4￿nIS
The chartrfs tnJ8tees &)nsxJer
that an audrfl is not r8quvpd for ths ypar underseclkn 144(2) of the Charrtm Aci 2011 (the 2011 A￿>
and that an hdependent exanx)atsn is needed.
It is my responsib￿ to:
a) exarme the a￿￿)unts under sectw)n 145 of the 2011 Atr.
b) to lolk)w the P￿dUleS lalll do￿ ii the g•noral t￿$ gh*n by the Conwrf5thn
under 86(aNin 145{5Xb) of tha 2011 A(* and
c) to Stste T*lwIherpartK￿knrnmlt8rn ha¥• to ry attanlk>n.
Ba$1$ allndopeNl•rt •x•mln•f• r•pryt
exarnation out in arxm1an￿ the gene￿1 CtsefAw)ns given by the Charity
Con¥viss#)n. An exan￿al￿)n nthdes a of the a￿Untr*g reconls kept by the and a
ft￿a￿￿ ol the a(X)Junts wesented those re(￿nIs. It akn inthdes consklerntKJn of any unuwal
ordis(*)8ur8$ kn the a(x¥jUn￿ 8nd 8eekng explanatw)ns from you as trustees ¢Jineamiig any suth
nwtters. The prDcedures undertaken do nol pro￿6 al the evIJen￿ that be requred kn an audit
and consequenty no 0pM￿n 6 given a8 to Trtiether the a(wunts P￿sent a and far wv/ and the
port Is &ited to those rntterJ ¥et out •) the ststen*nt b8k)w.
Ind•p•nd•nl •xamln•rfs
In ct)nnedM>n wilh rrty exaffinalM)n. no fflattw has corn kn ftry 8tlenlx)n:
1.} m8 fea8onable ￿U#8 to beleve that n any matetsl Trsped tha rnqutto￿￿ts".
to keep att￿unt￿g re￿1￿$ li aC￿)rdanc￿ 7AIth se(ak>n 130 of the 2011 Ac*. and
to preparn accounts a0￿1￿ the a￿l)un￿9 re&)￿$ and conpty the a(￿Unt￿9
reqUbBn￿ts of tho 2011 Ad ha￿ not b88n nvjt or
2.) Io rrty opnvjn. altentx)n thoukj be dra￿ kn onlerto enabl• a Proper underntsndvw of the
a¢x•unts to be r•a(**d.

Ilth•n Abbjs A¥trffjtsn Vkno• Hyl
forth• Y••r •nd•d 31 2025
To
Fund¥ 2025
Tolal
Furth 2024
Fund¥ 2￿￿5 Furth 2025
NrAn¥l Incom? and Ewdlufft
57.128
1.947
5.300
75
57.128
1.947
B.300
75
.081
Int•rn8t R•c•k•d
62B9
45
Olh•r Incorm
t*•d Ch*rt•bl• Exp•nd*AK•
•nd Adn*+lBhtbn
40.040
6.668
40,040
S,868
41.076
Awl•bl• knfubjrn •cih*•
18.742
18.742
9,8gB
Exc•piknMI l•rM
-16.280
48
-10.806
-16.280
446
-18.806
K#(b•n E4>•nd￿
Soknr P•n•ts ¢3rnnt• and Don•lb)n•
So*rPJn•lJ Ew•nd*ur•
N•t
24.641
430
1.211
$6,000
13o>und SourrA Ew•ndlurn
Q.866
N•t Ino)Th Il••ouff*• Al* Eywtknal tt•mi
Tol•l Fund¥ l)rnughf for￿Id
•t 1 ApN 2024
614,609
96.837
711248
703.203
T¢)W FuThl• •• •131 2025
818,545
98,837
713.182
711.248
P•g• 4

Itth•n Abts￿ arnl
Batsn￿ Sh￿t
•$ #t 31 2025
Tol•l
FvThJs
Tolal
Fund8
Fund8
2025
2025
2025
2024
As8•ts- Frnehokl Land
TaThJl)kn A8fj9ts.Mow
181.420
181.420
181.420
548.472
96.037
645.109
645.109
Cuw•nt A%É•ts
Bank b¥knnc05 h*J
7.050
38.823
30.000
75.874
10.522
44.812
30.000
85.134
2.790
G•neral Funds
38.823
30,000
75.873
75,873
7S.874
87.924
depo* hèhl
-7.050
-10.522
-10.SI5
-750
Redgoysli>n Fund
-750
-750
t Astets
713 182
Fund8 &1
713 182
AprAo*d by th• ￿n¥n1[a& ol I I Ly t4) &S
d *aneO on b behayby

14)te8 ty) the A(vJunts
rthè Y&4r •nd•d 31 2025
1. knlkng Pok*8
1.1 Aca)unthYJ Convèntbn
12 thath8Art 1993
to grnnts >pethaty lor ft•w Vlage Th• of bank
balan￿ • wlft¥nt to the oxl¥ of It* #Thj tv FwvKl• fuThJs fordesl¥bl
2024
20.617
12.685
19,070
12.879
3.182
2.475
Heat and L¥Jht
Ir￿Trn(
2.076
620
3. N*nag•nwt •nd Adn*thknllJn
BU￿th9
Al 31 2024
181.420
64S.109
Al 31 2025
181 420

23.647
113.43%
124.00%
69.35%
10528%
145.15%
137.72%
84.13%
164.89%
14.45%
126.84%
99.75%
129.51%
103.09%
102.80%
233.96%
r80ry Sch￿1
T•nn* and 8adnth
10.619
2.479
3525
3.914
2.718
1.113
2,093
3.S75
2.697
1.974
1.323
1270
TT5
637
Pèto$ & T?￿J0
P￿gbY Tots
It(*en Valoy
632
475
434
Vafoy Ga￿len
461
423
279
IV
11th8n Abbas Sdb)ol
130
Soknr pa￿1*
Granls for?(*￿￿￿￿
10.956
13.685
OTrER IIKCthE
Car part
Int•mst
5289
1.947
75

181=X{%
IlJillFI4
41-1
11111 I
°Ifi li liilli J

Ithen Abbas and Avingts)n Village Hall
Annual Report and Finan(ial Statsments
)r the year ended 31 March 2025
Charity Number 301857

It(*en Abba8 and Vthge
arty InfomY41
Lootnn
lid￿￿ Abbas and A¥kngton Vlag8 Hal
Road
It¢*en Abba8
Vkn¢hestsr
H8nyshve
S021 1BQ
Genernl Inforn*th
The lJo1ty set up kn 1903 to adnknlster the Vkge Hal
of Itthen Abbas and Avmigton. A new forrnl t)8ed of
Managen￿l 7*es Sea￿d on 16 %)03.
Charty ￿TrI)er
301857
Chaiffron
Chaknmn
Tffja￿Trr
Secrntsry
C Langfoftl
B DawJon
R Southal
K Gordon
othef Tmslees
89 at 31 2025
R P8btk
J RKIkny
J Squ¥
V Totde
Independent
ExaThinar
R Matthew8
Bankern
Barr*ys Bank pk
50 Jeffj St
Vknchester
S023 8RG

It(*￿n Abbas and Aviigknn VWe H
Slaternnt of the TNslees' Responsblt*s
The knw gob*ming d￿lIabaB funds rnquiBs Ihe Iwstees to prepare fmancJal
stateThnts foread) lknancial ￿ar*I)I* ghe a Iwe and far v*w of the stste of
affais of the fund as at the baknLY sheet date and of ts 11￿me and expendltu
forthe year then ended. In prepathg fmanoal slaton￿nt4 the tNstees
arn rnqured to:
. select gJKable a(ts)untkng po&*8 and then appty them o)nsbtsnty.
- mEke Bidg8rn8nts and ealirntes that are reax)nabl& and pwdenL
Th8 thJst•es aTr mpofisb* for keeprsg proper books ol aoxunt as afe
necessary to gr￿ a twe and far view of the fvnd's state of affais and to explaii
s fknanaal transactx>ns. The twslees nwgt alx+ e*bWI and nB•itswi 8
satisfaclory sFtern of control of the thafitys books of a(￿unt. ts cxsh ho&j￿g$
and am ts recei>ts and renmttan￿9. and hen￿ a￿ responsbk for $8feguarfing
the assets and takng rea8onab* 8tsps for the pTr%*nt￿n of fraud and other
rregulaiit*8.

Itthen Abbas and Aviigkni V&9e H&1
Ind•p•nd•rt •xamlMes r•pNtkn th• InMIM8 af IklM Akns and AvvwJkn Vlllag• 11111
l rnport on Ihe a¢o)unts of the Trnsl fr*the ￿ar onded 3181 2025. sot out on pa98$ 4 to 7.
The Iwstses am I￿￿ng￿le forthe pfeparath)n of the a(￿4￿nIS
The chartrfs tnJ8tees &)nsxJer
that an audrfl is not r8quvpd for ths ypar underseclkn 144(2) of the Charrtm Aci 2011 (the 2011 A￿>
and that an hdependent exanx)atsn is needed.
It is my responsib￿ to:
a) exarme the a￿￿)unts under sectw)n 145 of the 2011 Atr.
b) to lolk)w the P￿dUleS lalll do￿ ii the g•noral t￿$ gh*n by the Conwrf5thn
under 86(aNin 145{5Xb) of tha 2011 A(* and
c) to Stste T*lwIherpartK￿knrnmlt8rn ha¥• to ry attanlk>n.
Ba$1$ allndopeNl•rt •x•mln•f• r•pryt
exarnation out in arxm1an￿ the gene￿1 CtsefAw)ns given by the Charity
Con¥viss#)n. An exan￿al￿)n nthdes a of the a￿Untr*g reconls kept by the and a
ft￿a￿￿ ol the a(X)Junts wesented those re(￿nIs. It akn inthdes consklerntKJn of any unuwal
ordis(*)8ur8$ kn the a(x¥jUn￿ 8nd 8eekng explanatw)ns from you as trustees ¢Jineamiig any suth
nwtters. The prDcedures undertaken do nol pro￿6 al the evIJen￿ that be requred kn an audit
and consequenty no 0pM￿n 6 given a8 to Trtiether the a(wunts P￿sent a and far wv/ and the
port Is &ited to those rntterJ ¥et out •) the ststen*nt b8k)w.
Ind•p•nd•nl •xamln•rfs
In ct)nnedM>n wilh rrty exaffinalM)n. no fflattw has corn kn ftry 8tlenlx)n:
1.} m8 fea8onable ￿U#8 to beleve that n any matetsl Trsped tha rnqutto￿￿ts".
to keep att￿unt￿g re￿1￿$ li aC￿)rdanc￿ 7AIth se(ak>n 130 of the 2011 Ac*. and
to preparn accounts a0￿1￿ the a￿l)un￿9 re&)￿$ and conpty the a(￿Unt￿9
reqUbBn￿ts of tho 2011 Ad ha￿ not b88n nvjt or
2.) Io rrty opnvjn. altentx)n thoukj be dra￿ kn onlerto enabl• a Proper underntsndvw of the
a¢x•unts to be r•a(**d.

Ilth•n Abbjs A¥trffjtsn Vkno• Hyl
forth• Y••r •nd•d 31 2025
To
Fund¥ 2025
Tolal
Furth 2024
Fund¥ 2￿￿5 Furth 2025
NrAn¥l Incom? and Ewdlufft
57.128
1.947
5.300
75
57.128
1.947
B.300
75
.081
Int•rn8t R•c•k•d
62B9
45
Olh•r Incorm
t*•d Ch*rt•bl• Exp•nd*AK•
•nd Adn*+lBhtbn
40.040
6.668
40,040
S,868
41.076
Awl•bl• knfubjrn •cih*•
18.742
18.742
9,8gB
Exc•piknMI l•rM
-16.280
48
-10.806
-16.280
446
-18.806
K#(b•n E4>•nd￿
Soknr P•n•ts ¢3rnnt• and Don•lb)n•
So*rPJn•lJ Ew•nd*ur•
N•t
24.641
430
1.211
$6,000
13o>und SourrA Ew•ndlurn
Q.866
N•t Ino)Th Il••ouff*• Al* Eywtknal tt•mi
Tol•l Fund¥ l)rnughf for￿Id
•t 1 ApN 2024
614,609
96.837
711248
703.203
T¢)W FuThl• •• •131 2025
818,545
98,837
713.182
711.248
P•g• 4

Itth•n Abts￿ arnl
Batsn￿ Sh￿t
•$ #t 31 2025
Tol•l
FvThJs
Tolal
Fund8
Fund8
2025
2025
2025
2024
As8•ts- Frnehokl Land
TaThJl)kn A8fj9ts.Mow
181.420
181.420
181.420
548.472
96.037
645.109
645.109
Cuw•nt A%É•ts
Bank b¥knnc05 h*J
7.050
38.823
30.000
75.874
10.522
44.812
30.000
85.134
2.790
G•neral Funds
38.823
30,000
75.873
75,873
7S.874
87.924
depo* hèhl
-7.050
-10.522
-10.SI5
-750
Redgoysli>n Fund
-750
-750
t Astets
713 182
Fund8 &1
713 182
AprAo*d by th• ￿n¥n1[a& ol I I Ly t4) &S
d *aneO on b behayby

14)te8 ty) the A(vJunts
rthè Y&4r •nd•d 31 2025
1. knlkng Pok*8
1.1 Aca)unthYJ Convèntbn
12 thath8Art 1993
to grnnts >pethaty lor ft•w Vlage Th• of bank
balan￿ • wlft¥nt to the oxl¥ of It* #Thj tv FwvKl• fuThJs fordesl¥bl
2024
20.617
12.685
19,070
12.879
3.182
2.475
Heat and L¥Jht
Ir￿Trn(
2.076
620
3. N*nag•nwt •nd Adn*thknllJn
BU￿th9
Al 31 2024
181.420
64S.109
Al 31 2025
181 420

23.647
113.43%
124.00%
69.35%
10528%
145.15%
137.72%
84.13%
164.89%
14.45%
126.84%
99.75%
129.51%
103.09%
102.80%
233.96%
r80ry Sch￿1
T•nn* and 8adnth
10.619
2.479
3525
3.914
2.718
1.113
2,093
3.S75
2.697
1.974
1.323
1270
TT5
637
Pèto$ & T?￿J0
P￿gbY Tots
It(*en Valoy
632
475
434
Vafoy Ga￿len
461
423
279
IV
11th8n Abbas Sdb)ol
130
Soknr pa￿1*
Granls for?(*￿￿￿￿
10.956
13.685
OTrER IIKCthE
Car part
Int•mst
5289
1.947
75