2024-03-31-accounts - Itchen Abbas And Avington Village Hall

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The ITCHEN ABBAS and AVINGTON Village Hall

Report from the Chair of the Management Committee for the Year ending March 31[st] 2024

I have much pleasure in presenting my report for the year ending 31[st] March 2024. This report is available to all inhabitants of the two villages which we serve. It also is part of our annual return to the Charity Commission, along with the Year’s accounts and the financial summary.

I consider that we have complied with the charitable objectives of the Itchen Abbas and Avington Village Hall which are :-

in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of

a. A village hall for use by the inhabitants, including use for:-
a. Meetings, lectures and classes
b. Other forms of recreation and leisure-time occupation
b. An open space for the benefit of the inhabitants

We have installed 14 kw of solar panels and 15 kwh of batteries which started working from the 1[st] April 2023. Since then our electricity consumption dropped to less than a third of the previous year, this was up to the 1[st] January 2024 when our electricity meter stopped recording both our consumption and export. (to date it is still not working)

We also installed an open loop Ground Source Heat Pump to replace our gas boilers and this changeover was effective from the 1st April 2024. We are grateful to grants from Hampshire County Council’s Parish and Town Council Investment Fund and the UK Rural England Prosperity Fund administered by Winchester City Council, these together with a small surplus from the solar panels scheme meant the net cost was £1,655 met from our own resources. The new heating system is performing as designed although the running costs are difficult to assess without a working electricity meter.

In return for the grants, we committed to promulgate our experience with the new heating system, which is relatively uncommon, and we will hold an event that does this in 2024/25 when we know the running costs.

Our caretaker Mick Phillips passed away suddenly in February 2024 and has been replaced by Chris Jackson. His hours have been increased over the summer as he is able to carry out maintenance work that we would normally have to pay a contractor to do.

The website has been updated to focus on wedding hire but we don’t seem to be getting the bookings we need. We need to address this.

We updated our hire charges from the 1[st] May 2023, last reviewed two years earlier by about 13% I am advised that we may need to increase our presence on social media but this is a special skill that the committee do not have the time for at the moment

We are grateful to Ralph Matthews for being our independent examiner and for carrying out a very thorough review. The annual summary of accounts now separates our hire income and running costs from large scale projects, this gives a much truer indication that we are operating the Hall sustainably

I am also grateful to all the Committee for their support during the year, each one has made a valuable contribution towards the running of the Hall, it is very much a team effort.

Christopher Langford – Chair of Itchen Abbas and Avington Village Hall Management Committee July 2024

Itchen Abbas and Avington Village Hall Annual Report and Financial Ststements for the year ended 31 March 2024 Charity Number 301857

Itthan Abbas and Avington Wllag8 Hall Charity Information Lccation Itthen Abbas arKI A¥ington Vill4e Hall Main Road Itthen Abbas WinGhester Hampshire S021 1BQ General Infomwtlon The Charity was set up in 1903 to adffinister the Village Hall of Itthen Abbas and Avington. A rthv fomwl Deed of Managemgnt was sealed on 16 May 2003. Charity Nurrt)8r 301857 ChaiMn Vlce Chaim)an Traasurer Secretary C Langford B Dwaon C Kozok Othw Trustees a8 at 31 March 2024 R Patri¢* J Ridley J Squire V Tottie Ind8p8nd&nt xamirvar Main Bankers B¥day¥ Bank IJMySt Winch8St S023 8RG Page 1

Itc*on Abbas and AVIng Village Hall statemnt of th8 Trust88s' Responslbilsties Th8 law governing tharitable funds requires the trustees to prepare finanaal statements for ead) financaal year whith give a true and fair of the state of affairs of the fund as at the balance she81 date and of its ino)m aThJ expenditure for the year then ended. In preparing those finarKaal statwonts, th8 truste8S ara required lo.. - 8elect suilable accounting Wioes 8nd then aFvly thom n$tentIy. - make judg8rr£nts and 6stlmats$ tIt aro r8ag)nable and rKudenL The trustees are respon&ble for keeping woper bc¥)ks of account suth as are necesgary lo give a Iru& and fair view of the funds stale of affairs and to eyplain its financ4al transadions. Thè trusto•$ must also establish and maintain satisfactory system of control of the tharity's books of acwunl, its cash holdings and all its rece4pls and rerr#ttances, and hencè are r&sp)nsible for safeguardin9 the assets and taking reasonable Steps for the prevenb.on of fraud and oth Irreguladl. Page 2

I rwtonthe rflh8 T[tklho 3r erthj 3111 Marth2024, ¥6 ¥9 on p48&4t$ 7. The charty$ trL%ttèÈ ethpklw ttrot an a wured 144PI >)11 (the 2)11 AL) 8 ry ty to.. al the i¢¢Mts ••n 145 th1th• >)11 A¢ 18r8eclknn 14q5Xbl o1tr3J11 Mt., My 0MInatbn fArt In xo)rd•rKehlh•grn tylt C Th• w)cthJre8 LTrJertak¢n (ks mt pr al tr eNrtt be reqthj kn an aulrt a1 ccfwuenty no ¢fvknn alto vthhorts l•tr%ith¥ the In my (%ffl•to my •tt•)t to keep retsyd8 wrth8eLkn 2)11 Art 21 to my *t¢rlkn te dr1 in sjnlerto of

rchenNhb Ai¥wn Hal fortheYwendDJ 31 2024 T¢tal Funts 2ff23 2024 Furth 2024 Fund5 Nom¥ IrKom• Ew¢kn Irorrlng Rur$ r 50.081 fAI.061 46.042 157 1,950 S209 45 5,289 oth•rlncon $8154 ElrectCh&k Exp•nd 41.078 5,360 43.042 S,103 5.360 Not Normd Incoffdng R••tyJre •,8•8 9,698 4,294 24.841 24,641 -23 430 1.21t Netwrpk N•t¢c4t Totd Fbroughtf¢ThW1 1 Apdl 2023 703,203 898,909 TotslF¢md•• 31 Mv¢h 2f24 814,9 711,246 703,203

Itchen and Ar¥Jton Village He B4nee stst i¥ at31 Il•rch 24 Totsl Fund# Total Funds FundB Fund5 2024 2024 2023 FLx•d A•••ts T•ryibl• AJuts- Fr•4hold Lathd Tangible Aswts- Hal 8ulhll 181,4 181,420 463 689 845,109 181,420 648,472 115,037 845.109 Curr•ntAsMts B•nk b•knrw ho ti Deposts h8fd for hlmrs Fund$ Rgi8od for Soknr P•n•l¥ln<¢• 5) G•n•ial Funds D•pw xount 10.6Z2 10,522 13.435 14.749 59.394 44,812 44,812 85,134 2.790 85.134 2,790 88,578 450 D•btcn 87,924 87,ty24 87.028 CMdKorn •nd lbIl Hlr• d•pg•lt• h•ld C¥•ditor5 R0dcln sInn9 Fw 8or Panths Fund N•t C¥rr•nt A•••t• -10.522 -10.515 -750 -10,S22 -10,615 -750 -13,436 -750 e6 137 56 094 gJ837 711240 Fund• ¢n 71 703 ApproNd tyth• Committ•• Of9•* and wgn•d on Its b•h•V by Cha1n Tr••wrw Pag• 5

chan Abbas aThl ville Hall Notas to the Accounts fortho Ytsèr anded 31 Martkn 2024 1. Aec¥)untkng Polths 1.1 Convention The a¢counts are F¥epared unflerthe hoOrkI1 cost Con{1 WKI Ind1• th• r•sutts of the 0[on$, all of thl¢h are ntInUIr9. 12 Charftles Ad 1993 The accounts h0 boon up in acccrfdance ilh the Sldom¢nl of RecommeTrJ&J Prndlce. The Charlly has an un¥estrided lund. vthich k8 used for a¢tls, and 8 restrthd fund vthichls Sed lo record nKsftles r81sed and grants rec•Ned for the rthv Mle Hall. The levol of bgnk bonceS ts conslder&l suffident to m&gt njnnlw l18 ol the Hall and ts wovbJ• funds lor desirable imwovèmants as they 8rts6. 1.3 Tanolble fixed a8s0ts and dwed8lknn No dewedalth Is on fr••hOk1lor, noron tyJl*Jthg9 lym$ for rnnt#l knctTh. 2. Olfgct Charma8 Eyndtture 2024 2023 As retht te 5 Malrtenan Cl8anlng Heat and LbJM Insurnfi Waler 8uth aThJ sow dlsp)sal Clh•r Adminlslrallon 19.070 12.879 3,182 2.475 2.850 820 16,539 11.315 1.887 4,407 3. nagement and AdmknL8tra¢ H411 Manoggr 4. FW A¥sets Freeh(4d Land New H81 Bulldi Tot At 31 M9rth 2023 AthJMbn¥ In year 181.420 463, 645,109 At 31 MB¥ch 2024 483 889 PwJe 6

Itchen Abbas and Avington Vill•J8 Hall CetaiL8 of Itoms in the Accourts as at M1 24 Notes to the Accounts for the Yaw ended 31 March 2W24 5. Resta181 of pr8vths The (tsity rased mrny in the wto 31 M1 2 fty 8 s(lar p•W that was ccrylet&# In th8 year lo 31 March 2024. The furth raiwj in the year to 31 Mwc 2023 aThl an item (rf expeTrJilure on that prcpca were both 8XFenseA in yearfs acccA#ts. The trustees e of the cynhjn that a better ol $01gr parnl is ¢thn8d by all tha incom8 arvj all the ?rIUr& in this yoafs unIs. To xCOmlsh this. th8 fuThJs ralse(I In the year lo 31 223 and the rtan of ewdrtwe exFed in that sam year have been card ow into this years a¢cw)t$ Tho effKt rf tts's aleraticffl is as follcwA. Income L*trys FwK15 raised for sc4ar pands Grants odn81 ftgure In 2tr23 8cLw)ts Canied forward to 224 L48 BkkeepIrg misalocati Grant received not Icy sdar Pa1$ 45,549 17.192 -14,749 493 -1.950 R85tated yoarfs frJurn 24 Exp•ndllur• Mantenance Onginal figure in 2023 led loTh¥ar(I to 224 colt8 16,989 Restat•J kY6vth$ for 2024 Summary Odgn81 surVLk8 in 2(YYJ rts Adjustments atM)V8 ReststeAJ for 2023 18,593 -14.299

Itc*en Abbas and Avington Village Hal Dotals of Items in the Accounts as at March 224 2023-24 2022-23 As restated note S HIRE INCOME Other OctaOnal Users- Extem Nursery School Tennis and Badrr¥nton Other Occ8sional Users- Valley Zumba I Swng Dancè Pilates & Tango Rugby Tots Other OcGqsional Users- Lccal Ivpc Lacemakers Itchen Valley Choir 8ovAs and Bou188 Vall8y Gardeners Beekeepers IV P8rothial Church Coundl Ilchen Abbas Sthool Pure Circuits 23,647 21,146 8,430 3.575 4,208 3.426 2,697 1,974 1,323 1.270 775 837 1.121 215 512 423 279 324 128 120 50 (1 MONEY RAISING EFFORTS Solar P8nels Grants for xilar Par19 Gran18 lor Ground Sourca HeatlrKJ 10,9&3 13,685 80 641 OTHER INCOME Car Pang Interest Other Inrne Corr#munity events 5,289 157 Page 8

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Itchen Abbas and Avington Village Hall Annual Report and Financial Ststements for the year ended 31 March 2024 Charity Number 301857

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