The ITCHEN ABBAS and AVINGTON Village Hall 

## **Report from the Chair of the Management Committee for the Year ending March 31[st] 2024** 

I have much pleasure in presenting my report for the year ending 31[st] March 2024. This report is available to all inhabitants of the two villages which we serve. It also is part of our annual return to the Charity Commission, along with the Year’s accounts and the financial summary. 

I consider that we have complied with the charitable objectives of the Itchen Abbas and Avington Village Hall which are :- 

_in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of_ 

- _a. A village hall for use by the inhabitants, including use for:-_ 

   - _a. Meetings, lectures and classes_ 

   - _b. Other forms of recreation and leisure-time occupation_ 

- _b. An open space for the benefit of the inhabitants_ 

We have installed 14 kw of solar panels and 15 kwh of batteries which started working from the 1[st] April 2023. Since then our electricity consumption dropped to less than a third of the previous year, this was up to the 1[st] January 2024 when our electricity meter stopped recording both our consumption and export. (to date it is still not working) 

We also installed an open loop Ground Source Heat Pump to replace our gas boilers and this changeover was effective from the 1st April 2024. We are grateful to grants from Hampshire County Council’s Parish and Town Council Investment Fund and the UK Rural England Prosperity Fund administered by Winchester City Council, these together with a small surplus from the solar panels scheme meant the net cost was £1,655 met from our own resources. The new heating system is performing as designed although the running costs are difficult to assess without a working electricity meter. 

In return for the grants, we committed to promulgate our experience with the new heating system, which is relatively uncommon, and we will hold an event that does this in 2024/25 when we know the running costs. 

Our caretaker Mick Phillips passed away suddenly in February 2024 and has been replaced by Chris Jackson. His hours have been increased over the summer as he is able to carry out maintenance work that we would normally have to pay a contractor to do. 

The website has been updated to focus on wedding hire but we don’t seem to be getting the bookings we need. We need to address this. 



We updated our hire charges from the 1[st] May 2023, last reviewed two years earlier by about 13%   I am advised that we may need to increase our presence on social media but this is a special skill that the committee do not have the time for at the moment 

We are grateful to Ralph Matthews for being our independent examiner and for carrying out a very thorough review. The annual summary of accounts now separates our hire income and running costs from large scale projects, this gives a much truer indication that we are operating the Hall sustainably 

I am also grateful to all the Committee for their support during the year, each one has made a valuable contribution towards the running of the Hall, it is very much a team effort. 

Christopher Langford – Chair of Itchen Abbas and Avington Village Hall Management Committee July 2024 



Itchen Abbas and Avington Village Hall
Annual Report and Financial Ststements
for the year ended 31 March 2024
Charity Number 301857

Itthan Abbas and Avington Wllag8 Hall
Charity Information
Lccation
Itthen Abbas arKI A¥ington Vill4e Hall
Main Road
Itthen Abbas
WinGhester
Hampshire
S021 1BQ
General Infomwtlon
The Charity was set up in 1903 to adffinister the Village
Hall of Itthen Abbas and Avington. A rthv fomwl Deed of
Managemgnt was sealed on 16 May 2003.
Charity Nurrt)8r
301857
ChaiM￿n
Vlce Chaim)an
Traasurer
Secretary
C Langford
B Dwaon
C Kozok
Othw Trustees
a8 at 31 March 2024
R Patri¢*
J Ridley
J Squire
V Tottie
Ind8p8nd&nt
xamirvar
Main Bankers
B¥day¥ Bank
IJMySt
Winch8St
S023 8RG
Page 1

Itc*on Abbas and AVIng￿ Village Hall
statemnt of th8 Trust88s' Responslbilsties
Th8 law governing tharitable funds requires the trustees to prepare finanaal
statements for ead) financaal year whith give a true and fair of the state of
affairs of the fund as at the balance she81 date and of its ino)m aThJ expenditure
for the year then ended. In preparing those finarKaal statwonts, th8 truste8S
ara required lo..
- 8elect suilable accounting Wioes 8nd then aFvly thom ￿n￿$tentIy.
- make judg8rr£nts and 6stlmats$ tI￿t aro r8ag)nable and rKudenL
The trustees are respon&ble for keeping woper bc¥)ks of account suth as are
necesgary lo give a Iru& and fair view of the funds stale of affairs and to eyplain
its financ4al transadions. Thè trusto•$ must also establish and maintain
satisfactory system of control of the tharity's books of acwunl, its cash holdings
and all its rece4pls and rerr#ttances, and hencè are r&sp)nsible for safeguardin9
the assets and taking reasonable Steps for the prevenb.on of fraud and oth
Irreguladl￿.
Page 2

I rwtonthe rflh8 T[￿tk￿lho ￿3r erthj 3111 Marth2024, ¥*6* ¥9 on p48&4t$ 7.
The charty$ trL%ttèÈ ethp*klw
ttrot an a￿* wured 144PI >)11 (the 2)11 AL*)
8 ry ty to..
al the i¢¢Mts ••*n 145 th1th• >)11 A¢
18r8eclknn 14q5Xbl o1tr*3J11 Mt.,
My 0￿￿MInatbn fArt In xo)rd•rKe**hlh•grn* tylt* C
Th• w)c*thJre8 LTrJertak¢n (ks mt pr￿ al tr* eN**rtt be reqthj kn an aulrt
a￿1 ccfwuenty no ¢fv￿knn alto vth*horts l•tr%ith¥ the
In my (%ffl•to my •tt•)t
to keep retsyd8 wrth8eLkn 2)11 Art
21 to my *t¢rlkn te dr￿1 in sjnlerto of

rchenNhb* Ai¥wn Hal
fortheYwendDJ 31 2024
T¢tal
Funts 2ff23
2024
Furth 2024
Fund5
Nom¥ IrKom• Ew¢kn
Ir*orrlng R￿ur￿$
r*
50.081
fAI.061
46.042
157
1,950
S209
45
5,289
oth•rlncon
$8154
ElrectCh**&k* Exp•nd*
41.078
5,360
43.042
S,103
5.360
Not Normd Incoffdng R••tyJre
•,8•8
9,698
4,294
24.841
24,641
-23 430
1.21t
Netwrpk
N•t¢c4t
Totd F￿￿broughtf¢ThW1
1 Apdl 2023
703,203
898,909
TotslF¢md•• *31 Mv¢h 2f24
814,￿9
711,246
703,203

Itchen and A￿r¥Jton Village He
B4￿nee s￿tst
i¥ at31 Il•rch 2￿4
Totsl
Fund#
Total
Funds
FundB
Fund5
2024
2024
2023
FLx•d A•••ts
T•ryibl• AJuts- Fr•4hold Lathd
Tangible Aswts- Hal 8ulhll
181,4
181,420
463 689
845,109
181,420
648,472
115,037
845.109
Curr•ntAsMts
B•nk b•knrw ho￿ ti
Deposts h8fd for hlmrs
Fund$ Rgi8od for Soknr P•n•l¥ln<¢• 5)
G•n•ial Funds
D•pw* *xount
10.6Z2
10,522
13.435
14.749
59.394
44,812
44,812
85,134
2.790
85.134
2,790
88,578
450
D•btcn
87,924
87,ty24
87.028
CMdKorn •nd l￿bIl
Hlr• d•pg•lt• h•ld
C¥•ditor5
R0d￿cl￿n sIn￿n9 Fw
8o*r Panths Fund
N•t C¥rr•nt A•••t•
-10.522
-10.515
-750
-10,S22
-10,615
-750
-13,436
-750
e6 137
56 094
gJ837 711240
Fund• ¢n
71
703
ApproN*d tyth• Committ•• Of￿￿9•￿*￿
and wgn•d on Its b•h•V by
Cha1￿￿n
Tr••wrw
Pag• 5

chan Abbas aThl vill￿e Hall
Notas to the Accounts
fortho Ytsèr anded 31 Martkn 2024
1. Aec¥)untkng Polths
1.1 Convention
The a¢counts are F¥epared unflerthe ho￿OrkI1 cost Con￿￿{1￿ WKI Ind￿1• th• r•sutts of the
0￿￿[on$, all of *thl¢h are ￿ntInUIr9.
12 Charftles Ad 1993
The accounts h0￿ boon up in acccrfdance *ilh the Sldom¢nl of RecommeTrJ&J Prndlce.
The Charlly has an un¥estrided lund. vthich k8 used for a¢￿￿t￿ls, and 8 restrthd fund vthichls
Sed lo record nKsftles r81sed and grants rec•Ned for the rthv Ml*e Hall. The levol of
bgnk bo￿nceS ts conslder&l suffident to m&gt njnnlw l￿18 ol the Hall and ts wovbJ• funds lor
desirable imwovèmants as they 8rts6.
1.3 Tanolble fixed a8s0ts and d*wed8lknn
No dewedalth Is on fr••hOk1lor￿, noron tyJl*Jthg9 lym￿$ for rnnt#l knctTh.
2. Olfgct Charma￿8 Eyndtture
2024
2023
As retht￿ ￿te 5
Malrtenan
Cl8anlng
Heat and LbJM
Insurnfi
Waler 8uth aThJ sow￿￿ dlsp)sal
Clh•r Adminlslrallon
19.070
12.879
3,182
2.475
2.850
820
16,539
11.315
1.887
4,407
3. ￿nagement and AdmknL8tra¢
H411 Manoggr
4. FW A¥sets
Freeh(4d
Land
New H81
Bulldi
Tot
At 31 M9rth 2023
AthJMbn¥ In year
181.420
463,
645,109
At 31 MB¥ch 2024
483 889
PwJe 6

Itchen Abbas and Avington Vill•J8 Hall
CetaiL8 of Itoms in the Accourts as at M*1 ￿24
Notes to the Accounts
for the Yaw ended 31 March 2W24
5. Resta1￿8￿1 of pr8vths
The (tsity rased mrny in the wto 31 M*1 2￿ fty 8 s(lar p•W that was ccrylet&# In
th8 year lo 31 March 2024. The furth raiwj in the year to 31 Mwc* 2023 aThl an item (rf expeTrJilure
on that prcpca were both 8XFenseA in yearfs acccA#ts.
The trustees *e of the cynhjn that a better ol $01gr parnl is ¢thn8d by
all tha incom8 arvj all the ?￿rI￿Ur& in this yoafs ￿unIs. To xCOm￿lsh this. th8 fuThJs
ralse(I In the year lo 31 2￿23 and the rtan of ewdrtwe exF￿￿ed in that sam year have been
car￿d ow into this years a¢cw)t$
Tho effKt rf tts's aleraticffl is as follcwA.
Income
L*trys FwK15 raised
for sc4ar
pands
Grants
od￿n81 ftgure In 2tr23 8cLw)ts
Canied forward to 2￿24 ￿L4￿8
B￿kkeepIrg misalocati
Grant received not Icy sdar Pa￿1$
45,549
17.192
-14,749
493
-1.950
R85tated yoarfs frJurn ￿24
Exp•ndllur•
Mantenance
Onginal figure in 2023
led loTh¥ar(I to 2￿24 ￿col￿t8
16,989
Restat•J kY6vth$ for 2024
Summary
Odgn81 surVLk8 in 2(YYJ ￿￿rts
Adjustments atM)V8
ReststeAJ for 2023
18,593
-14.299

Itc*en Abbas and Avington Village Hal
Dotals of Items in the Accounts as at March 2￿24
2023-24
2022-23
As restated note S
HIRE INCOME
Other Octa￿Onal Users- Extem
Nursery School
Tennis and Badrr¥nton
Other Occ8sional Users- Valley
Zumba I Swng Dancè
Pilates & Tango
Rugby Tots
Other OcGqsional Users- Lccal
Ivpc
Lacemakers
Itchen Valley Choir
8ovAs and Bou188
Vall8y Gardeners
Beekeepers
IV P8rothial Church Coundl
Ilchen Abbas Sthool
Pure Circuits
23,647
21,146
8,430
3.575
4,208
3.426
2,697
1,974
1,323
1.270
775
837
1.121
215
512
423
279
324
128
120
50 (￿1
MONEY RAISING EFFORTS
Solar P8nels
Grants for xilar Par￿19
Gran18 lor Ground Sourca HeatlrKJ
10,9&3
13,685
80 641
OTHER INCOME
Car Pa￿ng
Interest
Other In￿rne
Corr#munity events
5,289
157
Page 8

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Itchen Abbas and Avington Village Hall
Annual Report and Financial Ststements
for the year ended 31 March 2024
Charity Number 301857

Itthan Abbas and Avington Wllag8 Hall
Charity Information
Lccation
Itthen Abbas arKI A¥ington Vill4e Hall
Main Road
Itthen Abbas
WinGhester
Hampshire
S021 1BQ
General Infomwtlon
The Charity was set up in 1903 to adffinister the Village
Hall of Itthen Abbas and Avington. A rthv fomwl Deed of
Managemgnt was sealed on 16 May 2003.
Charity Nurrt)8r
301857
ChaiM￿n
Vlce Chaim)an
Traasurer
Secretary
C Langford
B Dwaon
C Kozok
Othw Trustees
a8 at 31 March 2024
R Patri¢*
J Ridley
J Squire
V Tottie
Ind8p8nd&nt
xamirvar
Main Bankers
B¥day¥ Bank
IJMySt
Winch8St
S023 8RG
Page 1

Itc*on Abbas and AVIng￿ Village Hall
statemnt of th8 Trust88s' Responslbilsties
Th8 law governing tharitable funds requires the trustees to prepare finanaal
statements for ead) financaal year whith give a true and fair of the state of
affairs of the fund as at the balance she81 date and of its ino)m aThJ expenditure
for the year then ended. In preparing those finarKaal statwonts, th8 truste8S
ara required lo..
- 8elect suilable accounting Wioes 8nd then aFvly thom ￿n￿$tentIy.
- make judg8rr£nts and 6stlmats$ tI￿t aro r8ag)nable and rKudenL
The trustees are respon&ble for keeping woper bc¥)ks of account suth as are
necesgary lo give a Iru& and fair view of the funds stale of affairs and to eyplain
its financ4al transadions. Thè trusto•$ must also establish and maintain
satisfactory system of control of the tharity's books of acwunl, its cash holdings
and all its rece4pls and rerr#ttances, and hencè are r&sp)nsible for safeguardin9
the assets and taking reasonable Steps for the prevenb.on of fraud and oth
Irreguladl￿.
Page 2

I rwtonthe rflh8 T[￿tk￿lho ￿3r erthj 3111 Marth2024, ¥*6* ¥9 on p48&4t$ 7.
The charty$ trL%ttèÈ ethp*klw
ttrot an a￿* wured 144PI >)11 (the 2)11 AL*)
8 ry ty to..
al the i¢¢Mts ••*n 145 th1th• >)11 A¢
18r8eclknn 14q5Xbl o1tr*3J11 Mt.,
My 0￿￿MInatbn fArt In xo)rd•rKe**hlh•grn* tylt* C
Th• w)c*thJre8 LTrJertak¢n (ks mt pr￿ al tr* eN**rtt be reqthj kn an aulrt
a￿1 ccfwuenty no ¢fv￿knn alto vth*horts l•tr%ith¥ the
In my (%ffl•to my •tt•)t
to keep retsyd8 wrth8eLkn 2)11 Art
21 to my *t¢rlkn te dr￿1 in sjnlerto of

rchenNhb* Ai¥wn Hal
fortheYwendDJ 31 2024
T¢tal
Funts 2ff23
2024
Furth 2024
Fund5
Nom¥ IrKom• Ew¢kn
Ir*orrlng R￿ur￿$
r*
50.081
fAI.061
46.042
157
1,950
S209
45
5,289
oth•rlncon
$8154
ElrectCh**&k* Exp•nd*
41.078
5,360
43.042
S,103
5.360
Not Normd Incoffdng R••tyJre
•,8•8
9,698
4,294
24.841
24,641
-23 430
1.21t
Netwrpk
N•t¢c4t
Totd F￿￿broughtf¢ThW1
1 Apdl 2023
703,203
898,909
TotslF¢md•• *31 Mv¢h 2f24
814,￿9
711,246
703,203

Itchen and A￿r¥Jton Village He
B4￿nee s￿tst
i¥ at31 Il•rch 2￿4
Totsl
Fund#
Total
Funds
FundB
Fund5
2024
2024
2023
FLx•d A•••ts
T•ryibl• AJuts- Fr•4hold Lathd
Tangible Aswts- Hal 8ulhll
181,4
181,420
463 689
845,109
181,420
648,472
115,037
845.109
Curr•ntAsMts
B•nk b•knrw ho￿ ti
Deposts h8fd for hlmrs
Fund$ Rgi8od for Soknr P•n•l¥ln<¢• 5)
G•n•ial Funds
D•pw* *xount
10.6Z2
10,522
13.435
14.749
59.394
44,812
44,812
85,134
2.790
85.134
2,790
88,578
450
D•btcn
87,924
87,ty24
87.028
CMdKorn •nd l￿bIl
Hlr• d•pg•lt• h•ld
C¥•ditor5
R0d￿cl￿n sIn￿n9 Fw
8o*r Panths Fund
N•t C¥rr•nt A•••t•
-10.522
-10.515
-750
-10,S22
-10,615
-750
-13,436
-750
e6 137
56 094
gJ837 711240
Fund• ¢n
71
703
ApproN*d tyth• Committ•• Of￿￿9•￿*￿
and wgn•d on Its b•h•V by
Cha1￿￿n
Tr••wrw
Pag• 5

chan Abbas aThl vill￿e Hall
Notas to the Accounts
fortho Ytsèr anded 31 Martkn 2024
1. Aec¥)untkng Polths
1.1 Convention
The a¢counts are F¥epared unflerthe ho￿OrkI1 cost Con￿￿{1￿ WKI Ind￿1• th• r•sutts of the
0￿￿[on$, all of *thl¢h are ￿ntInUIr9.
12 Charftles Ad 1993
The accounts h0￿ boon up in acccrfdance *ilh the Sldom¢nl of RecommeTrJ&J Prndlce.
The Charlly has an un¥estrided lund. vthich k8 used for a¢￿￿t￿ls, and 8 restrthd fund vthichls
Sed lo record nKsftles r81sed and grants rec•Ned for the rthv Ml*e Hall. The levol of
bgnk bo￿nceS ts conslder&l suffident to m&gt njnnlw l￿18 ol the Hall and ts wovbJ• funds lor
desirable imwovèmants as they 8rts6.
1.3 Tanolble fixed a8s0ts and d*wed8lknn
No dewedalth Is on fr••hOk1lor￿, noron tyJl*Jthg9 lym￿$ for rnnt#l knctTh.
2. Olfgct Charma￿8 Eyndtture
2024
2023
As retht￿ ￿te 5
Malrtenan
Cl8anlng
Heat and LbJM
Insurnfi
Waler 8uth aThJ sow￿￿ dlsp)sal
Clh•r Adminlslrallon
19.070
12.879
3,182
2.475
2.850
820
16,539
11.315
1.887
4,407
3. ￿nagement and AdmknL8tra¢
H411 Manoggr
4. FW A¥sets
Freeh(4d
Land
New H81
Bulldi
Tot
At 31 M9rth 2023
AthJMbn¥ In year
181.420
463,
645,109
At 31 MB¥ch 2024
483 889
PwJe 6

Itchen Abbas and Avington Vill•J8 Hall
CetaiL8 of Itoms in the Accourts as at M*1 ￿24
Notes to the Accounts
for the Yaw ended 31 March 2W24
5. Resta1￿8￿1 of pr8vths
The (tsity rased mrny in the wto 31 M*1 2￿ fty 8 s(lar p•W that was ccrylet&# In
th8 year lo 31 March 2024. The furth raiwj in the year to 31 Mwc* 2023 aThl an item (rf expeTrJilure
on that prcpca were both 8XFenseA in yearfs acccA#ts.
The trustees *e of the cynhjn that a better ol $01gr parnl is ¢thn8d by
all tha incom8 arvj all the ?￿rI￿Ur& in this yoafs ￿unIs. To xCOm￿lsh this. th8 fuThJs
ralse(I In the year lo 31 2￿23 and the rtan of ewdrtwe exF￿￿ed in that sam year have been
car￿d ow into this years a¢cw)t$
Tho effKt rf tts's aleraticffl is as follcwA.
Income
L*trys FwK15 raised
for sc4ar
pands
Grants
od￿n81 ftgure In 2tr23 8cLw)ts
Canied forward to 2￿24 ￿L4￿8
B￿kkeepIrg misalocati
Grant received not Icy sdar Pa￿1$
45,549
17.192
-14,749
493
-1.950
R85tated yoarfs frJurn ￿24
Exp•ndllur•
Mantenance
Onginal figure in 2023
led loTh¥ar(I to 2￿24 ￿col￿t8
16,989
Restat•J kY6vth$ for 2024
Summary
Odgn81 surVLk8 in 2(YYJ ￿￿rts
Adjustments atM)V8
ReststeAJ for 2023
18,593
-14.299

Itc*en Abbas and Avington Village Hal
Dotals of Items in the Accounts as at March 2￿24
2023-24
2022-23
As restated note S
HIRE INCOME
Other Octa￿Onal Users- Extem
Nursery School
Tennis and Badrr¥nton
Other Occ8sional Users- Valley
Zumba I Swng Dancè
Pilates & Tango
Rugby Tots
Other OcGqsional Users- Lccal
Ivpc
Lacemakers
Itchen Valley Choir
8ovAs and Bou188
Vall8y Gardeners
Beekeepers
IV P8rothial Church Coundl
Ilchen Abbas Sthool
Pure Circuits
23,647
21,146
8,430
3.575
4,208
3.426
2,697
1,974
1,323
1.270
775
837
1.121
215
512
423
279
324
128
120
50 (￿1
MONEY RAISING EFFORTS
Solar P8nels
Grants for xilar Par￿19
Gran18 lor Ground Sourca HeatlrKJ
10,9&3
13,685
80 641
OTHER INCOME
Car Pa￿ng
Interest
Other In￿rne
Corr#munity events
5,289
157
Page 8

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