The ITCHEN ABBAS and AVINGTON Village Hall
Report from the Chair of the Management Committee for the Year ending March 31[st] 2022
I have much pleasure in presenting my report for the year ending 31[st] March 2022. This report is available to all inhabitants of the two villages which we serve. It also is part of our annual return to the Charity Commission, along with the Year’s accounts and the financial summary.
I consider that we have complied with the charitable objectives of the Itchen Abbas and Avington Village Hall which are :-
in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of
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a. A village hall for use by the inhabitants, including use for:-
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a. Meetings, lectures and classes
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b. Other forms of recreation and leisure-time occupation
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b. An open space for the benefit of the inhabitants
The Covid-19 Lockdown regulations were lifted in stages leading up to the 24[th] June 2021 after which there were no restrictions and we could start hiring out properly. We have therefore only had nine months income from being fully open, but this loss of revenue has been compensated for by £12,000 of government covid grant. However not knowing if lockdown regulations would be reintroduced has meant a cautious approach to expenditure
We have tackled some of our outgoings. In July we renegotiated a three-year contract with BritishGasLite for the supply of gas and electricity which in hindsight has proved favourable, although we are now being charged 20% VAT and climate change levy. We queried the cost of our Music Licence enabling hirers to play copyright music and this will now be about 15% of the previous £1,800 p.a. We have also claimed back any overpayment for the past five years.
The Hall is now 22 years old and maintenance of the property continues to be a significant cost if we are to keep in in good hireable condition. During the year we have replaced the Edmunds’ Room lights, installed parking bollards, repaired a warped wooden floor, purchased two table trolleys and repaired the car park.
Going forward we have to consider
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Replacement of the children’s playground equipment £20,892.13
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Tarmacking the car park £17,244.00
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Replacement of some of the worn-out and failing curtain tracks £14,800.24
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Patio repairs estimate £10,000
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Replacement of the kitchen units, estimated £20,000
I would like the Committee to consider dedicating unrestricted funds to plan for these items
The Hall is heated by two mains gas boilers which are 12 years old and needing maintenance in between the annual service. We need to plan for their replacement. There is the opportunity to convert to air/ground source heating which will reduce our carbon footprint in line with the government’s action plan to reach carbon net zero by 2050. We do not have the funds to do this and have applied to Hampshire County Council’s Parish and Town Council fund seeking a grant for the difference between the £27,997.16 for air source heating and £4,000 boiler replacement. We are advised that because the Hall has relatively modern insulation and double glazing and especially under floor heating pipes that it is very suitable for air source heating but we need an Energy Performance Certificate to prove this. We cannot wait until the boilers fail as we need to keep the Hall heated and with hot water for hirers, and it would be best to do any work during the summer.
We have also started investigating the possibility of fitting of solar panels on the roof and using these with battery storage, but this would need to be a standalone project as it is not needed to continue to hire out the hall.
Tony Gaster has left the Itchen Valley and the Committee and we have been joined by Jacqui Squire representing the Itchen Valley Gardeners. I am very grateful to all the Committee, everyone is active and contributes to the running of the Hall and I am very appreciative of the support they all give me
Izabela Young is our manager and has been through a difficult period with lockdown and its aftermath, we are also grateful for the support given by her husband, Ashley Young from The Plough
We are grateful to Ralph Matthews for being our independent examiner and for carrying out a very thorough review.
Christopher Langford – Chair of Itchen Abbas and Avington Village Hall Management Committee June 2022
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Itchen Abbas and Avington Village Hall Annual Report and Financial Statements for the year ended 31 March 2022 Chanty Number 301857
Itchert Abbas arKI Avington Village Hall Charity Infomation Location Itchen Abbas and Aving1 Village Hall Main Road Itchen Abb8S Winchest Hampshire S021 18Q General Informati The Charity was set up in 13 to administer the Village Hall of Itchen Abbas and Avington. A nv4V fom1 Deed of Management was sealed on 16 May 2003. Chartty Nurnber 301857 Chaimian Vice Chaimian Treasurer Secretary C LangFord B Dawson C Kozok K Gordon Other Trustees as al 31 March 2022 R Patrid( J Ridky J Squire V Totue Independent Examiner R Matthvws Main Bankers Barclays Bank p 50 Je4Vry St Winchester S023 8RG Page 1
ttcPEn Abbas and Awngton Village Hall Statement of the TfUStees' ReskN)nsibilibes The law goveming charrtable fvnds requires the trustees to prepare financtal ststemenls for eath finanal YearlCh give a true and fair view of the state of affairs of the fund as at the balance sheet date and of its income and expenditure for the year then ended. In preparing those financial statements. the Irustees are required to.. - selecl suitable accounb.ng pdiaes and apply them consistenty. - make judgements and estimates that are reasonabje arKI prudenL The trustees are responsible for keeping proper books of account such as are necessary to give a true and fair view of the fund's state of affairs arKI to ewain ils financial transactions. The trustees must also establish and maintain a satisfactory system of control of the chaTtiVs books of accounL its cash holdings and all its receipts and remittances, and hee are re$pOnwb for safeguar(tirMJ the assets and tsking reasonable steps for the prevention of fraud and other iffegularities. Page 2
Ilchen Abbas and Avlngton Va Hall I repjrt ort t ao>)unts olthe Trust forthp yyarerthd 31st Marth 2022, we set outon page$4to 6. The chatws tN$tees are respor6ib forthe prepsrath?n ofth8 actntS. The ¢haiiti$ trustees cons¥Jer that an audrt is not required ferthk% Far undersedion 14 oftr Charles Ad 2011 2011 Adl and that an independent examination rJe•Y•J. It B my responsibiltyto". Èxamine the accounts under seca)n 145 Oft 2011 Art to follow the procedures Lqkl drn in the gen Dty•ons gfftl by the Charity Commissb under seL#K)n 14515llbl of the 2011 Ac£ ond to state whether partNxJkr habt o)rrE to my 8tterthn. Bas18 Ot lNlewidenteyIn$ Trport My examination was (rreY ujt in attotLlaTKE Writh gerÉral Diredions gi¥en bylhe Charty Commiss. An examin8bon ij11eS a accountirvJ reoYds kept by Ihe ctsnty a IVan50n ofthe accoufits pre8ertsd ith lhe rwx)rd> tt aL90 irtd conskleration ofany unLL8U items or disdosures in the 80)Jurts, ar1 expbnaborns from as corKemiThJ any su tnatter5. The procedu uTrSertaken do nc pr¢)vth all the evKlence th b8 TEquired in an audr( and consequently no opinv)n 9 as to ether the ao¥Junts preswrt a true aTMJ fairview and the Indepondent ewlnefg stThwt In conn8CtKn 7th my examinatM)n, no matter ha5 to rny attentM'. 1.1 which gives rn? rea8onab18 C2use to bel that in any materi81 res the r4u¥wnents.' to keep accounting records in attO¥dan with 130 ofthe 2011 Att. ar¥J to pTrpare 3G¢ounts whith aLyyJrd ith the acmJntir¥J ryth the ar%nting requirements Of the 2011 A have not been met. or 2.1 to whi¢, in my opinion. attrt shoukj dI¥n in orderto enth a F¥Otw uTrraarnlDvJ ofthe aeeounts to be reachad. Examiner
forthe Year eTrJ8d 31 k4arch 2022 2021 Letbr Money RauwrvJ FffDrts 35.158 .158 19 21 19,9)8 3,151 Grants Car parj 12,667 4,029 12.667 T*Y21 Incomlng RescANtes 34,872 6.155 34.8T 6.155 18,237 3283 Net Ito[1ng Resource5 availaUeforfuture acliYtsE 10.833 10.833 10,W8 Fund traLynce br hywBrd l Aprq 2021 591.439 888,076 677.466 at31 M¥rth 2022 602272 688,076
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