2025-12-31-accounts

Trustees’ Annual Report

for the period from 01/01/2025 period start date, to 31/12/2025 period end date

Charity name: HAMBLEDON VILLAGE HALL

Charity registration number: 301845

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17 1. 2.	The Trust Deed dated 18 April 1946 as varied by Scheme dated 7 December 1961 states that the role of Hambledon Village Hall is: 1. A village hall for the purposes of physical and mental training and recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of Hambledon and its immediate vicinity, without distinction of sex, or of political, religious or other opinions. 2. A youth club to help and educate girls and boys resident in Hambledon and its immediate vicinity through their leisure-time activities so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main hall and Pavilion are hired out to community groups and individuals for a wide range of community activities. The grounds and buildings are regularly maintained and improved, in order to keep up-to-date, safe, environmentally sound and efficient.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are issued the Charity Commission guidance document upon becoming trustees.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	With the exception of a part-time cleaner, all the management roles are performed by volunteers. Most of the volunteers are the Trustees, who undertake or project manage regular maintenance works and improvements, as well as regular inspections of the premises. In August 2025 we appointed a volunteer Invoice Clerk to assist the Treasurer.
Other		We have a regularly updated website: https://hambledonhantsvillagehall.co.uk

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2025 we continued to upgrade and maintain our facilities in order to provide attractive and efficient community spaces. We began the process of installing a hard- standing terraced area adjacent to the Pavilion. We also upgraded our website, making it easier for hirers and users to access our facilities. Hambledon Village Hall and Pavilion are at the heart of village life, offering safe, modern, clean, and environmentally sound facilities to local individuals and organisations, at affordable rates consistent with the maintenance, upkeep and long-term viability of the facilities. The facilities are in constant use by people of all ages for a wide range of activities throughout the year, including Scouts, Drama Group, Horticultural Society, sports dance and exercise groups, art group, Women’s Institute, and seniors’ Lunch Club. The strong ethos of community in the village of Hambledon owes much to this provision of well-designed and maintained venues in which to gather.

One of our many regular hirers is the Dare 2 Dream Foundation , a charity which offers bespoke programs to support the wellbeing of vulnerable young people. The clinic of the Denmead Medical Centre, open three mornings per week in the hall, is another benefit to the community that we are proud to support.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Our objective is to raise funds for the ongoing maintenance and improvement of the facilities, for the mental, social, cultural and physical well-being of all members of our community. This we successfully achieve.
Performance of fundraising activities against objectives set	Para 1.41	In order to raise funds for the installation of the Pavilion terrace, a fund-raising event was undertaken, which successfully raised £509.57. We received a grant of £682.00 from Hambledon Parish Council towards the maintenance of the grounds. All other funds were raised through hirers’ fees.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	We are in a healthy position financially, and should be able to continue to maintain and improve the two buildings and the grounds for the benefit of all the villagers who use them.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The purpose of the Reserves Policy is to ensure that Hambledon Village Hall Management committee is always in a position to pay the running costs of the hall, even if no hire fees are received in an emergency situation.
Amount of reserves held	Para 1.22	£35 000.00

Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the charity.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funding is acquired through regular hire of the hall and Pavilion to village associations and individuals, and local groups.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Other than global unrest impacting the economy, there were no significant events that negatively impacted the financial performance and financial position of the charity during 2025. Our Reserves Policy provides a safeguard against the risk of any possible significant downturn in hiring of the facilities. We currently do not anticipate such a downturn.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed dated 18 April 1946 as varied by Scheme dated 7 April 1961
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by the different village groups who use the facilities, plus independent members co-opted by existing trustees owing to their relevant skills and experience.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are issued with the Charity Commission Guidelines, and are given an induction tour of the facilities by the Chair of Trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is run by the Trustees, who are all volunteers, of whom the officers include the Chair, Treasurer, Secretary and Bookings Secretary. Meetings are held at least every two months, at which decisions are made by consensus or majority vote.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Hambledon Village Hall
Other name the charity uses	‘Village Hall’
Registered charitynumber	301845
Charity’s principal address	Hambledon Village Hall West Street Hambledon Hampshire PO7 4RW

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Mrs. Janet Harrison	Chair		Parochial Church Council, Hambledon Folk Club
	Mrs. Elizabeth Hall	Treasurer		Hambledon Horticultural Society
	Dr Eileen Richardson	Secretary		Hambledon Women’s Institute
	Mrs Elizabeth Harrison	Bookings Secretary		Independent member
	Mrs. Myrna Coates		Until 24/11/2025	Hambledon Lunch Club
	Mr John Dunkley	Project Manager	From 10/03/2025	Hambledon Scouts Club
	Mrs. Jacqueline Foster			Independent member

	Ms Rowenna Gordon			Hambledon Drama Group
	Ms TracyJones		From 16/06/2025	Independent member
	Dr Roger Palmer		Until 28/04/2025	Hambledon HistoryGroup
	Mrs Jane Wilkins		Until 16/06/2025	Hambledon Primary School

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Proprietor: The official custodian for Charities on behalf of the Hambledon Village Hall Trust is Janet Diane Harrison, White Gables, East Street, Hambledon, Waterlooville. PO7 4RX

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Janet Diane Harrison Position (eg Secretary, Chair Chair, etc)

Date

HAM8LEOON VILLAGE HALL incorporating The Pavilion Re¢elpts and Payments ac¢ount year to 31 December 2025 2025 2024 RECEIPTS Pp2za van In car park 185( 19,971 00 4&6.50 ss hire refunds 19.524.50 4,2W.(KI 25.047.65 4.200 Doclor5' surgery hire Payphone cash Way￿aVe- electricity stat￿n Danalions e g parkin9 Grfl Aid from donat￿nS for Pavilion 2024 Grants and donations ie The PaV￿lon refurb 2024 Dewskts still hdd Dewsrt retained for cleanin Fundraisin evfrnl Scrw 75. 743.41 19,629.64 250.co 20.00 Pawilion terrace fund ss exFense5 for event 580.07 70.50 5C6.57 TOTAL RECEIPTS £25,389.44 49,461.29 PAYMENTS Oeposils held end 2024 & rep3kl in 2025 Cleanèrs vtsges incl tax Other cleaning incl sanitary, %trindows. tiylet rfAls, ¢￿anIng malenals 100(K) 4.008.48 1.42f.80 4,17219 Grounds maintenanc 555 00 682. 1,035. 1640.WI less Cont￿bU￿On from Pansh Council 1127.wl 2872 Bank charges 3,859.99 less refund final bill Pavilion Water Insurance premiurn 435 23 270.76 2.(MJ8 03 less contribuhon from Tak￿e ténnk% Licen¢es- Performino rsi hls & Hallmasler Repairs & maintenance incl. Drs fioor, hoating repairs. electrics, tree cutting SundFlÈS in¢1 printing. wasps nesi, 1 aid. Payphone & 6roadban(I Refuse collection OPERATING COSTS Refurbishment costs for The Pavihon 2024 Improvements & project5 Incl newwebsite. CCTV. seat pals Pavilion, wid&n WC door TOTAL PAYMENTS 2.004 22 415.66 1,932.35 3.807 82 399.61 1,18015 955.51 16,359.83 3,803.97 342 94 798.78 1.472 03 18.781.79 19,Q89.89 5,455.X ' 21,815.03 1,456 85 39,328 53 Net RECEIPTSIIPAYMENTSI £3,574.41 £10.132 76 STATEMENT OF FUNDS 8$ 81 today'5 de Balances at 1 January 202S Bank current account Cashlcheques In hand COIF accumulation shares- 158 71 unrts Nèt receipisllpayments I for thè year lo dale Balance ElIza￿th M Ha11 Hon Treasurer 3.574 41 £36.445 51 I certify that these accounts are Represented by=. Bank cuirenl account al today 5 date CashlGheques In h4nd at todays dale CQIF accumulat￿n 5haies- 158.71 units vouche15 and explanat￿n5 Sup￿le￿ to tne and reflect the slate of Hamble¢ion Village Hall finartss as at 31 December 2025 32.779 40 '.nominal 3.666 11 £36.445 51 Reserves (approved bi_HVH Committee 20 5.20241 Contin enc for annual o eralin nses Major rep3irs reserye F￿na Barrett Ir)depende dale.. 15.000 Cij £35,000.(K)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hambledon Village Hall Trust On accounts for the year ended 31" December 2025 Charity no lif any) 301845 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Rosponsibilitie8 and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Aot.). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by thè Charity Commission under section 145(51{b) of the Act. I have completed my examination. l ¢onfim that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent axaminer's statomgnt I have no COn￿rn$ and have come across no other matters in connection with the examination lo which altention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Fiona Barrett (Mrs.) Relevant professional qualifiGation(s) or body (If any): Address: 1 Hoe Cross Farm Cottages Hambledon, Waterlooville P07 4R n•+Al￿￿ ?n4A