## **Trustees’ Annual Report** **for the period from 01/01/2025 period start date, to 31/12/2025 period end date** ## **Charity name: HAMBLEDON VILLAGE HALL** ## **Charity registration number: 301845** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17
_1._
_2._|The Trust Deed dated 18 April 1946 as
varied by Scheme dated 7 December 1961
states that the role of Hambledon Village
Hall is:
_1. A village hall for the purposes of physical_
_and mental training and recreation, and_
_social, moral and intellectual development_
_through the medium of reading and_
_recreation rooms, library, lecture classes,_
_recreations and entertainments or otherwise_
_as may be found expedient for the benefit_
_of the inhabitants of Hambledon and its_
_immediate vicinity, without distinction of_
_sex, or of political, religious or other_
_opinions._
_2. A youth club to help and educate girls_
_and boys resident in Hambledon and its_
_immediate vicinity through their leisure-time_
_activities so to develop their physical_
_mental and spiritual capacities that they_
_may grow to full maturity as individuals and_
_members of society and that their_
_conditions of life may be improved._| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main hall and Pavilion are hired out to
community groups and individuals for a
wide range of community activities. The
grounds and buildings are regularly
maintained and improved, in order to keep
up-to-date, safe, environmentally sound
and efficient.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are issued the Charity
Commission guidance document upon
becoming trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|With the exception of a part-time cleaner, all
the management roles are performed by
volunteers. Most of the volunteers are the
Trustees, who undertake or project manage
regular maintenance works and
improvements, as well as regular
inspections of the premises.
In August 2025 we appointed a volunteer
Invoice Clerk to assist the Treasurer.| |Other||We have a regularly updated website:
https://hambledonhantsvillagehall.co.uk| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2025 we continued to upgrade and
maintain our facilities in order to provide
attractive and efficient community spaces.
We began the process of installing a hard-
standing terraced area adjacent to the
Pavilion.
We also upgraded our website, making it
easier for hirers and users to access our
facilities.
Hambledon Village Hall and Pavilion are at
the heart of village life**, **offering safe,
modern, clean, and environmentally sound
facilities to local individuals and
organisations,
at
affordable rates
consistent with the maintenance, upkeep
and long-term viability of the facilities.
The facilities are in constant use by people
of all ages for a wide range of activities
throughout the year, including Scouts,
Drama Group, Horticultural Society, sports
dance and exercise groups, art group,
Women’s Institute, and seniors’ Lunch
Club. The strong ethos of community in the
village of Hambledon owes much to this
provision of well-designed and maintained
venues in which to gather.| One of our many regular hirers is the _Dare 2 Dream Foundation_ , a charity which offers bespoke programs to support the wellbeing of vulnerable young people. The clinic of the Denmead Medical Centre, open three mornings per week in the hall, is another benefit to the community that we are proud to support. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Our objective is to raise funds for the
ongoing maintenance and improvement of
the facilities, for the mental, social, cultural
and physical well-being of all members of
our community. This we successfully
achieve.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|In order to raise funds for the installation of
the Pavilion terrace, a fund-raising event
was undertaken, which successfully raised
£509.57.
We received a grant of £682.00 from
Hambledon Parish Council towards the
maintenance of the grounds.
All other funds were raised through hirers’
fees.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We are in a healthy position financially, and
should be able to continue to maintain and
improve the two buildings and the grounds
for the benefit of all the villagers who use
them.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The purpose of the Reserves Policy is to
ensure that Hambledon Village Hall
Management committee is always in a
position to pay the running costs of the hall,
even if no hire fees are received in an
emergency situation.| |Amount of reserves held|Para 1.22|£35 000.00| |Reasons for holding zero
reserves|Para 1.22|N/A| |---|---|---| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the
charity.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is acquired through regular hire of
the hall and Pavilion to village associations
and individuals, and local groups.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Other than global unrest impacting the
economy, there were no significant events
that negatively impacted the financial
performance and financial position of the
charity during 2025.
Our Reserves Policy provides a safeguard
against the risk of any possible significant
downturn in hiring of the facilities. We
currently do not anticipate such a downturn.| |Other||N/A| ## **Structure, Governance and Management** |**Description of charity’s**
**trusts:**||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed dated 18 April 1946 as varied
by Scheme dated 7 April 1961| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the different
village groups who use the facilities, plus
independent members co-opted by existing
trustees owing to their relevant skills and
experience.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
New trustees are issued with the Charity
Commission Guidelines, and are given an
induction tour of the facilities by the Chair
of Trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is run by the Trustees, who are
all volunteers, of whom the officers include
the Chair, Treasurer, Secretary and
Bookings Secretary. Meetings are held at
least every two months, at which decisions
are made by consensus or majority vote.| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Hambledon Village Hall| |---|---| |Other name the charity uses|‘Village Hall’| |Registered charitynumber|301845| |Charity’s principal address|Hambledon Village Hall
West Street
Hambledon
Hampshire
PO7 4RW| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to appoint**
**trustee (if any)**| |---|---|---|---|---| ||Mrs. Janet
Harrison|Chair||Parochial Church Council,
Hambledon Folk Club| ||Mrs. Elizabeth Hall|Treasurer||Hambledon Horticultural
Society| ||Dr Eileen
Richardson|Secretary||Hambledon Women’s
Institute| ||Mrs Elizabeth
Harrison|Bookings Secretary||Independent member| ||Mrs. Myrna Coates||Until 24/11/2025|Hambledon Lunch Club| ||Mr John Dunkley|Project Manager|From 10/03/2025|Hambledon Scouts Club| ||Mrs. Jacqueline
Foster|||Independent member| ||Ms Rowenna
Gordon|||Hambledon Drama Group| |---|---|---|---|---| ||Ms TracyJones||From 16/06/2025|Independent member| ||Dr Roger Palmer||Until 28/04/2025|Hambledon HistoryGroup| ||Mrs Jane Wilkins||Until 16/06/2025|Hambledon Primary
School| ## **– Corporate trustees names of the directors at the date the report was approved** **Director name** N/A ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Proprietor: The official
custodian for Charities on
behalf of the Hambledon
Village Hall Trust is Janet
Diane Harrison, White
Gables,
East
Street,
Hambledon, Waterlooville.
PO7 4RX||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** N/A **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Janet Diane Harrison **Position (eg Secretary,** Chair **Chair, etc)** **Date** HAM8LEOON VILLAGE HALL incorporating The Pavilion Re¢elpts and Payments ac¢ount year to 31 December 2025 2025 2024 RECEIPTS Pp2za van In car park 185( 19,971 00 4&6.50 ss hire refunds 19.524.50 4,2W.(KI 25.047.65 4.200 Doclor5' surgery hire Payphone cash Way￿aVe- electricity stat￿n Danalions e g parkin9 Grfl Aid from donat￿nS for Pavilion 2024 Grants and donations ie The PaV￿lon refurb 2024 Dewskts still hdd Dewsrt retained for cleanin Fundraisin evfrnl Scrw 75. 743.41 19,629.64 250.co 20.00 Pawilion terrace fund ss exFense5 for event 580.07 70.50 5C6.57 TOTAL RECEIPTS £25,389.44 49,461.29 PAYMENTS Oeposils held end 2024 & rep3kl in 2025 Cleanèrs vtsges incl tax Other cleaning incl sanitary, %trindows. tiylet rfAls, ¢￿anIng malenals 100(K) 4.008.48 1.42f.80 4,17219 Grounds maintenanc 555 00 682. 1,035. 1640.WI less Cont￿bU￿On from Pansh Council 1127.wl 2872 Bank charges 3,859.99 less refund final bill Pavilion Water Insurance premiurn 435 23 270.76 2.(MJ8 03 less contribuhon from Tak￿e ténnk% Licen¢es- Performino rsi hls & Hallmasler Repairs & maintenance incl. Drs fioor, hoating repairs. electrics, tree cutting SundFlÈS in¢1 printing. wasps nesi, 1* aid. Payphone & 6roadban(I Refuse collection OPERATING COSTS Refurbishment costs for The Pavihon 2024 Improvements & project5 Incl newwebsite. CCTV. seat pals Pavilion, wid&n WC door TOTAL PAYMENTS 2.004 22 415.66 1,932.35 3.807 82 399.61 1,18015 955.51 16,359.83 3,803.97 342 94 798.78 1.472 03 18.781.79 19,Q89.89 5,455.X ' 21,815.03 1,456 85 39,328 53 Net RECEIPTSIIPAYMENTSI £3,574.41 £10.132 76 STATEMENT OF FUNDS 8$ 81 today'5 d*e Balances at 1 January 202S Bank current account Cashlcheques In hand COIF accumulation shares- 158 71 unrts Nèt receipisllpayments I for thè year lo dale Balance ElIza￿th M Ha11 Hon Treasurer 3.574 41 £36.445 51 I certify that these accounts are Represented by=. Bank cuirenl account al today 5 date CashlGheques In h4nd at todays dale CQIF accumulat￿n 5haies- 158.71 units vouche15 and explanat￿n5 Sup￿le￿ to tne and reflect the slate of Hamble¢ion Village Hall finartss as at 31 December 2025 32.779 40 '.nominal 3.666 11 £36.445 51 Reserves (approved bi_HVH Committee 20 5.20241 Contin enc for annual o eralin nses Major rep3irs reserye F￿na Barrett Ir)depende dale.. 15.000 Cij £35,000.(K) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hambledon Village Hall Trust On accounts for the year ended 31" December 2025 Charity no lif any) 301845 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Rosponsibilitie8 and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Aot.). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by thè Charity Commission under section 145(51{b) of the Act. I have completed my examination. l ¢onfim that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent axaminer's statomgnt I have no COn￿rn$ and have come across no other matters in connection with the examination lo which altention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Fiona Barrett (Mrs.) Relevant professional qualifiGation(s) or body (If any): Address: 1 Hoe Cross Farm Cottages Hambledon, Waterlooville P07 4R n•+Al￿￿ ?n4A