2024-12-31-accounts - Village Hall

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Trustees’ Annual Report

for the period from 01/01/2024 period start date, to 31/12/2024 period end date Charity name: HAMBLEDON VILLAGE HALL

Charity registration number: 301845

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Trust Deed dated 18 April 1946 as varied by Scheme dated 7 December 1961 states that the role of Hambledon Village Hall is: 1. A village hall for the purposes of physical and mental training and recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of Hambledon and its immediate vicinity, without distinction of sex, or of political, religious or other opinions. 2. A youth club to help and educate girls and boys resident in Hambledon and its immediate vicinity through their leisure-time activities so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main hall and newly refurbished Pavilion are hired out to community groups and individuals for a wide range of community activities. The grounds and buildings are regularly maintained and improved, in order to keep up-to-date, safe, environmentally sound and efficient.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are issued the Charity Commission guidance document upon becoming trustees.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	With the exception of a part-time cleaner, all the management roles are performed by volunteers. Most of the volunteers are the Trustees, who undertake or project manage regular maintenance works and improvements, as well as regular inspections of the premises.
Other		We have a regularly updated website: https://hambledonhantsvillagehall.weebly.com/

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2024 we took over running the Pavilion, formerly known as The Youth Hut, a small hall in the grounds of the Village Hall. The Pavilion has subsequently been completely refurbished and is now a well-appointed meeting room for small events, a teaching space, a fitness studio, and music and dance venue. Hambledon Village Hall and Pavilion are at the heart of village life,offering safe, modern, clean, and environmentally sound facilities to local individuals and organisations, at affordable rates consistent with the maintenance, upkeep and long- term viability of the facilities. The facilities are in constant use by people of all ages for a wide range of activities throughout the year, including Scouts, Arts Society, Horticultural Society, sports and exercise groups, Women’s Institute, and seniors’ Lunch Club. The strong ethos of community in the village of Hambledon owes much to this provision of a well- designed and maintained venue in which to gather. One of our many regular hirers is the_Dare 2_ Dream Foundation, a charity which offers bespoke programs to support the well-being of vulnerable young people. The clinic of the Denmead Medical Centre, open three mornings per week in the hall, is another benefit to the community that we are proud to support.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	Our objective is to raise funds for the ongoing maintenance and improvement of the facilities, for the mental, social, cultural and physical well-being of all members of our community. This we successfully achieve.
Performance of fundraising activities against objectives set	Para 1.41	In order to raise funds for the refurbishment of the Pavilion, a fund-raising appeal was undertaken, which successfully raised £4914.52. The sum of £1200.00 was also donated by the Hambledon Folk Club for the provision of new chairs in the Pavilion. The Pavilion was consequently completely refurbished to a very high standard, and is now in constant demand as a venue. All other funds are raised through hirers’ fees, which are used to maintain and improve the facilities.
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are in a healthy position financially, and should be able to continue to improve the two buildings for the benefit of all the villagers who use them.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The purpose of the Reserves Policy is to ensure that Hambledon Village Hall Management committee is always in a position to pay the running costs of the hall, even if no hire fees are received in an emergency situation.
Amount of reserves held	Para 1.22	£35 000.00
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the charity.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funding is acquired through regular hire of the hall and Pavilion to village associations and individuals, and local groups.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	There were no significant events that negatively affected the financial performance and financial position of the charity during 2024. Our Reserves Policy provides a safeguard against the risk of any possible significant downturn in hiring of the facilities. We currently do not anticipate such a downturn.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed dated 18 April 1946 as varied by Scheme dated 7 April 1961
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by the different village groups who use the facilities, plus independent members co-opted by existing trustees owing to their relevant skills and experience.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are issued with the Charity Commission Guidelines, and are given an induction tour of the facilities by the Chair of Trustees.
		The charity is run by the Trustees, who are all volunteers, of whom the officers include the Chair, Treasurer, Secretary and

The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Bookings Secretary. Meetings are held at least every two months, at which decisions are made by consensus or majority vote.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Hambledon Village Hall
Other name the charity uses	‘Village Hall’
Registered charitynumber	301845
Charity’s principal address	Hambledon Village Hall West Street Hambledon Hampshire PO7 4RW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Mrs. Janet Harrison	Chair	Parochial Church Council, Hambledon Folk Club
Mrs. Elizabeth Hall	Treasurer	Hambledon Horticultural Society
Dr Eileen Richardson	Secretary	Hambledon Women’s Institute
Mrs Elizabeth Harrison	Bookings Secretary	Independent member
Mrs. Myrna Coates		Hambledon Lunch Club
Mrs. Jacqueline Foster		Independent member
Ms Rowenna Gordon		Hambledon Arts Society
Dr Roger Palmer		Hambledon HistoryGroup
Mrs Laura Plaisted		Independent member
Mr GaryPlaisted		Independent member
Mr Derrick Whapshott		Independent member
Mrs. Jane Wilkins		Hambledon PrimarySchool

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Proprietor: The official custodian for Charities on behalf of the Hambledon Village Hall Trust is Janet Diane Harrison, White Gables, East Street, Hambledon, Waterlooville. PO7 4RX	from 30.10.2024.

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

N/A

Exemptions from disclosure Reason for non4isclosure of ke NIA rsonnel details Other optional Information NIA Declarations Tho trust¢es de¢lare that they have approved the trustees, report above. Signgd on bohalf of the charfty's Irustses Slgnature(sl Full name(g Poslllon (eg Secrelary. Chalr, etc) -f fi&T Tl Artj L= SOU. C.Lth, Date OL

HAMBLEDOT\iVILLAGEHALL		ThePavilion {forrner	YouthHut}li.e.t.1.4.2O24	YouthHut}li.e.t.1.4.2O24
Receipts and Payments account yearto31December202i1
					2A23
RECEIPTS .---				L
Pizza van incar park				18a00		160.00
Hallhire (excl.Pavilion in2023)				25,047.65	18,165.25
Do"!9r"1{qgryroomhire				4,20A.00		4,V00.9A
PrWn""-aU""t"*p"""H Wayleave - electricity sub station				nnn 75.00		3.50 75.00
British Gas compensationrecomplaint 2023				0.00		125.00
Donationse.g.parking				54.00		50.0s
Deposits stillheldtor2O25				250.00		100.00
Depositretainedforcleaning				,nnn
Pavilionfufid${former	YouthHut}:
GrantfromPre School: finalfunds			3,838.05
less ComoaniesHouseclosedownfee			44.00
		netfromPre School	3,794.O5
Grant former Youthllutfinal funds			9,371.47
DonationsfromPavilionrefurbishmentappeal		inc. Hort Soc	4,914.52
GrantAidfrom donations -clairnin oroeress
Saleofheaters			350.00
Oon"ti*tro,nfoffClrOforPry	ir*		1200^00
			1S,629.64	19,6n.A4
TOTAL RECEIPTS				t4s.461.29	22,878.75
PAYMENTS feoositsheldend ofpreviousvr &repaiddurinqvear				E 100.00	_,lrL	0.00
Cleaner'swages			4,008.48			3,698.03	_
Other cleaningincl.sanitary disp., windows&		cleaningmaterials	1,427.80	5,436.28		1,?75.31	_
Grounds maintenance			1,035.00			1,243.OO	_
less contributionfromParishCouncil			A.dnnn	395.00		-600.00
Electricitv-VillaqeHall&Pavilion				2Ariooo		2,88S.59_
Water				270.76		tYo-tI
lnsurance			1.936.16			1,854.65
less contribution fromTabletennis			3.81	1,932.35		(43S.05)
Licences-Performing rights &Hallmaster						310.58
Repairs & maintenance incl.Drsfloor, heating		repairs, electrics,
tree cutting				3,803.S7		,onoa,
Sundries				342.94		204.26
Payphone&Broadband				79878		723.36
Refuse collection				1,472.43		1.283.85
OPERATING CCSTS				4Q 781 79	15,652.A5
Refurbishment costs for ThePavilion				19,089.89
lmprovements & projects (heaters VH)				1,456.85	?8,3?r5.59
TOTAL PAYMENTS				39,328.53	43,987.94
NetRECEIPT$(PAYMENTS)				t10,13276	s(21;103.1S)
STATEMENT OF FUNDS asat tociay's	clate
Balancesat1January2024 Bankcurrent account				19.O72.23	-izHall,Hon-Treasurer1 late:'&fn fll/{
^--Ll^L^^.,^^ i- L^*t udel r/ul lgquE> !l l I tdl ru				U.UU
COIF accumulation shares-151.29 units				2.845.53	certify	that these accountsare
COIFaccumulationsharesheldonbehalf ofYouthHut-7.42 units				820.58	lreinaccordance with thebooks,
(nowVillageHall'sfrom14 2424)				lz.I36.34	;ouehersandexplanations
Net receipts./(payments)for theyearto	date			10,132.76	;unplied tomeanci			eflect the
Balance				t32,871.14	state of	theHambledonVillageHall
					inances asat31		December2C24
Represented by:- Bankcurrent accountattoday'sdate Cash/chequesin hand attoday'sdate				29.204.59 0,00	FionaBarreti )ate:fi g/ 1		l/,	,/r'w{1*l,fiN 2tA-:-5
COIFaccurnulation shares-158.71 units				J,OOO.II
				f32,871.10