## **Trustees’ Annual Report** **for the period from 01/01/2024 period start date, to 31/12/2024 period end date Charity name: HAMBLEDON VILLAGE HALL** ## **Charity registration number: 301845** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Trust Deed dated 18 April 1946 as
varied by Scheme dated 7 December 1961
states that the role of Hambledon Village
Hall is:
_1. A village hall for the purposes of physical_
_and mental training and recreation, and_
_social, moral and intellectual development_
_through the medium of reading and recreation_
_rooms, library, lecture classes, recreations_
_and entertainments or otherwise as may be_
_found expedient for the benefit of the_
_inhabitants of Hambledon and its immediate_
_vicinity, without distinction of sex, or of_
_political, religious or other opinions._
_2. A youth club to help and educate girls and_
_boys resident in Hambledon and its_
_immediate vicinity through their leisure-time_
_activities so to develop their physical mental_
_and spiritual capacities that they may grow_
_to full maturity as individuals and members_
_of society and that their conditions of life_
_may be improved._| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main hall and newly refurbished
Pavilion are hired out to community groups
and individuals for a wide range of
community activities. The grounds and
buildings are regularly maintained and
improved, in order to keep up-to-date, safe,
environmentally sound and efficient.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are issued the Charity Commission
guidance
document
upon
becoming
trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|N/A| |---|---|---| |Policy on social
investment including
program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|With the exception of a part-time cleaner, all
the management roles are performed by
volunteers. Most of the volunteers are the
Trustees, who undertake or project manage
regular maintenance works and
improvements, as well as regular inspections
of the premises.| |Other||We have a regularly updated website:
https://hambledonhantsvillagehall.weebly.com/| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2024 we took over running the Pavilion,
formerly known as The Youth Hut, a small
hall in the grounds of the Village Hall. The
Pavilion has subsequently been completely
refurbished and is now a well-appointed
meeting room for small events, a teaching
space, a fitness studio, and music and
dance venue.
Hambledon Village Hall and Pavilion are at
the heart of village life**,**offering safe,
modern, clean, and environmentally sound
facilities
to
local
individuals
and
organisations, at affordable rates consistent
with the maintenance, upkeep and long-
term viability of the facilities.
The facilities are in constant use by people
of all ages for a wide range of activities
throughout the year, including Scouts, Arts
Society, Horticultural Society, sports and
exercise groups, Women’s Institute, and
seniors’ Lunch Club. The strong ethos of
community in the village of Hambledon
owes much to this provision of a well-
designed and maintained venue in which to
gather.
One of our many regular hirers is the_Dare 2_
_Dream Foundation_, a charity which offers
bespoke programs to support the well-being
of vulnerable young people. The clinic of the
Denmead Medical Centre, open three
mornings per week in the hall, is another
benefit to the community that we are proud
to support.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Our objective is to raise funds for the
ongoing maintenance and improvement of
the facilities, for the mental, social, cultural
and physical well-being of all members of
our community. This we successfully
achieve.| |Performance of fundraising
activities against objectives
set|Para 1.41|In order to raise funds for the refurbishment
of the Pavilion, a fund-raising appeal was
undertaken,
which
successfully
raised
£4914.52. The sum of £1200.00 was also
donated by the Hambledon Folk Club for the
provision of new chairs in the Pavilion. The
Pavilion
was
consequently
completely
refurbished to a very high standard, and is
now in constant demand as a venue.
All other funds are raised through hirers’
fees, which are used to maintain and
improve the facilities.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We are in a healthy position financially, and
should be able to continue to improve the
two buildings for the benefit of all the
villagers who use them.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The purpose of the Reserves Policy is to
ensure
that
Hambledon
Village
Hall
Management committee is always in a
position to pay the running costs of the hall,
even if no hire fees are received in an
emergency situation.| |Amount of reserves held|Para 1.22|£35 000.00| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the
charity.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is acquired through regular hire of
the hall and Pavilion to village associations
and individuals, and local groups.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There were no significant events that
negatively
affected
the
financial
performance and financial position of the
charity during 2024.
Our Reserves Policy provides a safeguard
against the risk of any possible significant
downturn in hiring of the facilities. We
currently do not anticipate such a downturn.| |Other||N/A| ## **Structure, Governance and Management** |**Description of charity’s**
**trusts:**||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust Deed dated 18 April 1946 as varied by
Scheme dated 7 April 1961| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the different
village groups who use the facilities, plus
independent members co-opted by existing
trustees owing to their relevant skills and
experience.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are issued with the Charity
Commission Guidelines, and are given an
induction tour of the facilities by the Chair of
Trustees.| |---|---|---| |||The charity is run by the Trustees, who are
all volunteers, of whom the officers include
the
Chair,
Treasurer,
Secretary
and| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Bookings Secretary. Meetings are held at
least every two months, at which decisions
are made by consensus or majority vote.| |---|---|---| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Hambledon Village Hall| |---|---| |Other name the charity uses|‘Village Hall’| |Registered charitynumber|301845| |Charity’s principal address|Hambledon Village Hall
West Street
Hambledon
Hampshire
PO7 4RW| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Mrs. Janet Harrison|Chair||Parochial Church Council,
Hambledon Folk Club| ||Mrs. Elizabeth Hall|Treasurer||Hambledon Horticultural
Society| ||Dr Eileen
Richardson|Secretary||Hambledon Women’s
Institute| ||Mrs Elizabeth
Harrison|Bookings Secretary||Independent member| ||Mrs. Myrna Coates|||Hambledon Lunch Club| ||Mrs. Jacqueline
Foster|||Independent member| ||Ms Rowenna
Gordon|||Hambledon Arts Society| ||Dr Roger Palmer|||Hambledon HistoryGroup| ||Mrs Laura Plaisted|||Independent member| ||Mr GaryPlaisted|||Independent member| ||Mr Derrick
Whapshott|||Independent member| ||Mrs. Jane Wilkins|||Hambledon PrimarySchool| **– Corporate trustees names of the directors at the date the report was approved** **Director name** N/A ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Proprietor:
The
official
custodian for Charities on
behalf of the Hambledon
Village Hall Trust is Janet
Diane
Harrison,
White
Gables,
East
Street,
Hambledon,
Waterlooville.
PO7 4RX|from 30.10.2024.|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| N/A Exemptions from disclosure Reason for non4isclosure of ke NIA rsonnel details Other optional Information NIA Declarations Tho trust¢es de¢lare that they have approved the trustees, report above. Signgd on bohalf of the charfty's Irustses Slgnature(sl Full name(g Poslllon (eg Secrelary. Chalr, etc) -f fi￿&T Tl Artj L= SOU. C.Lth, Date OL |HAMBLEDOT\iVILLAGEHALL||ThePavilion {forrner|YouthHut}li.e.t.1.4.2O24|YouthHut}li.e.t.1.4.2O24||||| |---|---|---|---|---|---|---|---|---| |Receipts and Payments account yearto31December202i1||||||||| ||||||2A23|||| |RECEIPTS
.---||||L||||| |Pizza van incar park||||18a00||160.00||| |Hallhire (excl.Pavilion in2023)||||25,047.65|18,165.25|||| |Do"!9r"1{qgryroomhire||||4,20A.00||4,V00.9A||| |PrWn""-aU""t"*p"""H
Wayleave - electricity sub station||||nnn
75.00||3.50
75.00||| |British Gas compensationrecomplaint 2023||||0.00||125.00||| |Donationse.g.parking||||54.00||50.0s||| |Deposits stillheldtor2O25||||250.00||100.00||| |Depositretainedforcleaning||||,nnn||||| |Pavilionfufid${former|YouthHut}:|||||||| |GrantfromPre School: finalfunds|||3,838.05|||||| |less ComoaniesHouseclosedownfee|||44.00|||||| |||netfromPre School|3,794.O5|||||| |Grant former Youthllutfinal funds|||9,371.47|||||| |DonationsfromPavilionrefurbishmentappeal||inc. Hort Soc|4,914.52|||||| |GrantAidfrom donations -clairnin oroeress||||||||| |Saleofheaters|||350.00|||||| |Oon"ti*tro,nfoffClrOforPry|ir*||1200^00|||||| ||||1S,629.64|19,6n.A4||||| |TOTAL RECEIPTS||||t4s.461.29|22,878.75|||| |PAYMENTS
feoositsheldend ofpreviousvr &repaiddurinqvear||||E
100.00|_,lrL|0.00||| |Cleaner'swages|||4,008.48|||3,698.03|_|| |Other cleaningincl.sanitary disp., windows&||cleaningmaterials|1,427.80|5,436.28||1,?75.31|_|| |Grounds maintenance|||1,035.00|||1,243.OO|_|| |less contributionfromParishCouncil|||A.dnnn|395.00||-600.00||| |Electricitv-VillaqeHall&Pavilion||||2Ariooo||2,88S.59_||| |Water||||270.76||tYo-tI||| |lnsurance|||1.936.16|||1,854.65||| |less contribution fromTabletennis|||3.81|1,932.35||(43S.05)||| |Licences-Performing rights &Hallmaster||||||310.58||| |Repairs & maintenance incl.Drsfloor, heating||repairs, electrics,||||||| |tree cutting||||3,803.S7||,onoa,||| |Sundries||||342.94||204.26||| |Payphone&Broadband||||79878||723.36||| |Refuse collection||||1,472.43||1.283.85||| |OPERATING CCSTS||||4Q 781 79|15,652.A5|||| |Refurbishment costs for ThePavilion||||19,089.89||||| |lmprovements & projects (heaters VH)||||1,456.85|?8,3?r5.59|||| |TOTAL PAYMENTS||||39,328.53|43,987.94|||| |NetRECEIPT$(PAYMENTS)||||t10,13276|s(21;103.1S)|||| |STATEMENT OF FUNDS asat tociay's|clate|||||||| |Balancesat1January2024
Bankcurrent account||||19.O72.23|-izHall,Hon-Treasurer1
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Bankcurrent accountattoday'sdate
Cash/chequesin hand attoday'sdate||||29.204.59
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