SWINDON VILLAGE HALL
REGISTERED CHARITY 301630
ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31 DECEMBER 2023
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630
CHARITABLE OBJECTS
Support local organisations in the village
Subsidise the letting of the hall to local village organisations (by letting to non-member organisations at market rates).
Provide entertainment for the village in the village Provide a venue for charity fund raising events.
BOARD OF TRUSTEES
Parish Council Parochial Church Council
MEMBER ORGANISATIONS
Playgroup & Early Years Scouts, Cubs, Beavers Guides, Brownies, Rainbows Promenade Productions Amateur Theatre Group Swindon Village Society Art Club Medals Club Wednesday Club
MANAGEMENT COMMITTEE
The elected and co-opted office holders on the committee in the year ended 31 December 2022 were as follows:-
ELECTED OFFICERS
Chairman Jana Bridger Secretary Maija Brown Treasurer Karren Parsons
CO-OPTED OFFICERS
Bookings Secretary Jana Bridger Parish Council representative Natalie Blankley Church representative Karen Evans
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 TRUSTEES REPORT YEAR ENDED 31 DECEMBER 2023
| INCOME Hire of Hall Grant income Other income Bar Sales Bar gross profit Bar gross margin Interest on deposits EXPENDITURE Property expenditure Donations Administration Major capital improvements SURPLUS/DEFICIT FOR YEAR ACCUMULATED FUND INSURANCE VALUES Hall Building Hall Contents |
2023 £ 26,185 0 27 42,679 18,741 43.9% 61 23,796 0 3,501 9,822 £7,895 £51,414 613,549 44,880 |
2022 £ 20,690 7,854 31,820 10,398 32.7% 12 15,790 0 5,489 2,728 £14,947 |
|---|---|---|
| £43,519 | ||
| 613,549 44,880 |
REPORT OF FUTURE PLANS
Hire of hall charges will be reviewed annually
The upgrade to facilities at Swindon Village Hall continued with a new central heating system to replace the outdated one. We are also embarking on the decoration of the entire hall.
In 2024, we hope that the car park will be owned by the Parish Council, providing a more secure future for the hall.
SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is the independent examiner's responsibility to:-
-
examine the accounts under section 145 of the Charities Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act), and
-
to state whether particular matters have come to his attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
The examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to
SIGNED
C R THOMAS FCA
CHARTERED ACCOUNTANT
16 Quat Goose Lane, Swindon Village, Cheltenham GL51 9RX
4th June 2024
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2023
| INCOME Notes Hall Hire 1 Net profit on Bar 2 Grant income Commission Interest on deposits 3 PROPERTY EXPENDITURE Electricity Cleaning Gas Repairs & renewals 4 Water Insurance Refuse collection Event costs Car parking rent Rates Premise licences TV licence ADMINISTRATION EXPENDITURE Telephone IT & software Bank charges Admin support MAJOR EXPENDITURE 5 SURPLUS/(DEFICIT) FOR YEAR |
2023 £ 26,185 18,741 0 27 61 45,014 5,776 1,898 1,678 7,799 901 1,163 1,055 2,100 762 123 382 159 23,796 812 130 945 1,614 3,501 9,822 7,895 |
2022 £ 20,690 10,398 7,854 0 12 |
|---|---|---|
| 38,954 3,080 4,236 1,473 2,836 603 1,068 1,577 0 350 176 232 159 |
||
| 15,790 824 337 320 4,008 |
||
| 5,489 2,728 |
||
| 14,947 |
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 BALANCE SHEET AS AT 31 DECEMBER 2023
| CURRENT ASSETS Notes Bar stock Debtors 6 Float & unbanked takings Bank balances 7 CURRENT LIABILITIES Trade creditors Accruals 8 NET ASSETS ACCUMULATED FUND Opening balance Surplus/(deficit) for the year TOTAL FUNDS Approved by :- |
2023 £ 1,379 0 4,701 45,996 52,076 (662) 0 (662) 51,414 43,519 7,895 51,414 |
2022 £ 1,379 300 3,516 41,648 |
|---|---|---|
| 46,843 (2,799) (525) |
||
| (3,324) | ||
| 43,519 | ||
| 28,572 14,947 |
||
| 43,519 | ||
Ben Williams CHAIRMAN
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023
| NOTES TO INCOME & EXPENDITURE 1 HALL HIRE INCOME Members Non Members 2 BAR PROFIT Sales Cost of sales Opening stock Purchases Closing stock Wages Gross Profit 3 INTEREST ON DEPOSITS Bank Deposit interest 4 REPAIRS AND RENEWALS British Gas maintenance contract ADT security alarm rental A&E Fire annual maintenance Drains Repairs Hedge cutting 5 MAJOR EXPENDITURE Cavity Wall insulation Bar improvements Central heating system |
2023 £ 10,399 15,786 26,185 42,679 1,379 23,938 25,317 (1,379) 23,938 0 18,741 44% 61 61 - 1,137 178 - 4,644 1,840 7,799 - - 9,822 9,822 19,644 |
2022 £ 13,275 7,415 |
|---|---|---|
| 1 2 3 4 5 |
||
| 20,690 | ||
| 31,820 1,363 21,438 |
||
| 22,801 (1,379) |
||
| 21,422 0 |
||
| 10,398 | ||
| 33% 12 |
||
| 12 | ||
| 247 633 176 1,213 567 - |
||
| 2,836 | ||
| 1,000 1,728 - |
||
| 2,728 | ||
| 5,456 |
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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023
NOTES TO BALANCE SHEET
| 6 | DEBTORS Hall Hire owed BANK BALANCES Barclays current account Barclays deposit account ACCRUALS Hall hire for 2023 |
- - 39,476 6,520 45,996 - - |
300 |
|---|---|---|---|
| 7 | |||
| 300 | |||
| 35,217 6,431 |
|||
| 8 | |||
| 41,648 | |||
| 525 | |||
| 525 |
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