## **SWINDON VILLAGE HALL** **REGISTERED CHARITY 301630** **ANNUAL REPORT & ACCOUNTS** **YEAR ENDED 31 DECEMBER 2023** Page 1 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630** ## **CHARITABLE OBJECTS** Support local organisations in the village Subsidise the letting of the hall to local village organisations (by letting to non-member organisations at market rates). Provide entertainment for the village in the village Provide a venue for charity fund raising events. ## **BOARD OF TRUSTEES** Parish Council Parochial Church Council ## **MEMBER ORGANISATIONS** Playgroup & Early Years Scouts, Cubs, Beavers Guides, Brownies, Rainbows Promenade Productions Amateur Theatre Group Swindon Village Society Art Club Medals Club Wednesday Club ## **MANAGEMENT COMMITTEE** The elected and co-opted office holders on the committee in the year ended 31 December 2022 were as follows:- ## **ELECTED OFFICERS** Chairman Jana Bridger Secretary Maija Brown Treasurer Karren Parsons ## **CO-OPTED OFFICERS** Bookings Secretary Jana Bridger Parish Council representative Natalie Blankley Church representative Karen Evans Page 2 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 TRUSTEES REPORT YEAR ENDED 31 DECEMBER 2023** |INCOME
Hire of Hall
Grant income
Other income
Bar Sales
Bar gross profit
Bar gross margin
Interest on deposits
EXPENDITURE
Property expenditure
Donations
Administration
Major capital improvements
**SURPLUS/DEFICIT FOR YEAR**
**ACCUMULATED FUND**
**INSURANCE VALUES**
Hall Building
Hall Contents|**2023**
**£**
26,185
0
27
42,679
18,741
43.9%
61
23,796
0
3,501
9,822
**£7,895**
**£51,414**
613,549
44,880|**2022**
**£**
20,690
7,854
31,820
10,398
32.7%
12
15,790
0
5,489
2,728
**£14,947**| |---|---|---| |||**£43,519**| |||613,549
44,880| ## **REPORT OF FUTURE PLANS** Hire of hall charges will be reviewed annually The upgrade to facilities at Swindon Village Hall continued with a new central heating system to replace the outdated one. We are also embarking on the decoration of the entire hall. In 2024, we hope that the car park will be owned by the Parish Council, providing a more secure future for the hall. **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023** ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is the independent examiner's responsibility to:- - examine the accounts under section 145 of the Charities Act - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act), and - to state whether particular matters have come to his attention. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** The examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to ## **SIGNED** ## **C R THOMAS FCA** ## **CHARTERED ACCOUNTANT** 16 Quat Goose Lane, Swindon Village, Cheltenham GL51 9RX _4th June 2024_ Page 4 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2023** |**INCOME**
**Notes**
Hall Hire
**1**
Net profit on Bar
**2**
Grant income
Commission
Interest on deposits
**3**
**PROPERTY EXPENDITURE**
Electricity
Cleaning
Gas
Repairs & renewals
**4**
Water
Insurance
Refuse collection
Event costs
Car parking rent
Rates
Premise licences
TV licence
**ADMINISTRATION EXPENDITURE**
Telephone
IT & software
Bank charges
Admin support
**MAJOR EXPENDITURE**
**5**
**SURPLUS/(DEFICIT) FOR YEAR**|**2023**
**£**
26,185
18,741
0
27
61
45,014
5,776
1,898
1,678
7,799
901
1,163
1,055
2,100
762
123
382
159
23,796
812
130
945
1,614
3,501
9,822
**7,895**|**2022**
**£**
20,690
10,398
7,854
0
12| |---|---|---| |||38,954
3,080
4,236
1,473
2,836
603
1,068
1,577
0
350
176
232
159| |||15,790
824
337
320
4,008| |||5,489
2,728| |||**14,947**| Page 5 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 BALANCE SHEET AS AT 31 DECEMBER 2023** |**CURRENT ASSETS**
**Notes**
Bar stock
Debtors
**6**
Float & unbanked takings
Bank balances
**7**
**CURRENT LIABILITIES**
Trade creditors
Accruals
**8**
**NET ASSETS**
**ACCUMULATED FUND**
Opening balance
Surplus/(deficit) for the year
**TOTAL FUNDS**
Approved by :-|**2023**
**£**
1,379
0
4,701
45,996
52,076
(662)
0
(662)
**51,414**
43,519
7,895
**51,414**|**2022**
**£**
1,379
300
3,516
41,648| |---|---|---| |||46,843
(2,799)
(525)| |||(3,324)| |||**43,519**| |||28,572
14,947| |||**43,519**| |||| Ben Williams **CHAIRMAN** Page 6 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023** |**NOTES TO INCOME & EXPENDITURE**
**1**
**HALL HIRE INCOME**
Members
Non Members
**2**
**BAR PROFIT**
**Sales**
**Cost of sales**
Opening stock
Purchases
Closing stock
Wages
**Gross Profit**
**3**
**INTEREST ON DEPOSITS**
Bank Deposit interest
**4**
**REPAIRS AND RENEWALS**
British Gas maintenance contract
ADT security alarm rental
A&E Fire annual maintenance
Drains
Repairs
Hedge cutting
**5**
**MAJOR EXPENDITURE**
Cavity Wall insulation
Bar improvements
Central heating system|**2023**
**£**
10,399
15,786
**26,185**
**42,679**
1,379
23,938
25,317
(1,379)
**23,938**
**0**
**18,741**
**44%**
61
**61**
-
1,137
178
-
4,644
1,840
**7,799**
-
-
9,822
**9,822**
**19,644**|**2022**
**£**
13,275
7,415| |---|---|---| |**1**
**2**
**3**
**4**
**5**||| |||**20,690**| |||**31,820**
1,363
21,438| |||22,801
(1,379)| |||**21,422**
**0**| |||**10,398**| |||**33%**
12
| |||**12**| |||247
633
176
1,213
567
-| |||**2,836**| |||1,000

1,728

-
| |||**2,728**| |||| |||**5,456**| Page 7 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2023** ## **NOTES TO BALANCE SHEET** |**6**|**DEBTORS**
Hall Hire owed
**BANK BALANCES**
Barclays current account
Barclays deposit account
**ACCRUALS**
Hall hire for 2023|-
**-**
39,476
6,520
**45,996**
-
**-**|300| |---|---|---|---| |**7**|||| ||||**300**| ||||35,217

6,431| |**8**|||| ||||**41,648**| ||||525| ||||| ||||**525**| Page 8