2021-12-31-accounts - Village Hall

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SWINDON VILLAGE HALL

REGISTERED CHARITY 301630

ANNUAL REPORT

& ACCOUNTS

YEAR ENDED 31 DECEMBER 2021

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630

CHARITABLE OBJECTS

Support local organisations in the village

Subsidise the letting of the hall to local village organisations (by letting to non-member organisations at market rates).

Provide entertainment for the village in the village Provide a venue for charity fund raising events.

BOARD OF TRUSTEES

Parish Council Parochial Church Council

MEMBER ORGANISATIONS

Playgroup & Early Years Scouts, Cubs, Beavers Guides, Brownies, Rainbows Promenade Productions Amateur Theatre Group Swindon Village Society Art Club Wine Club Medals Club Wednesday Club Tuesday Club (dormant 2006)

MANAGEMENT COMMITTEE

The elected and co-opted office holders on the committee in the year ended 31 December 2021 were as follows:-

ELECTED OFFICERS

Chairman Ben Williams Secretary Helen Ellis Treasurer Karren Parsons CO-OPTED OFFICERS Bookings Secretary Jana Bridger Parish Council representative James Cornish Church representative Karen Evans

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 TRUSTEES REPORT YEAR ENDED 31 DECEMBER 2021

INCOME Hire of Hall Grant income Bar Sales Bar gross profit Bar gross margin Interest on deposits EXPENDITURE Property expenditure Donations Administration Major capital improvements SURPLUS/DEFICIT FOR YEAR ACCUMULATED FUND INSURANCE VALUES Hall Building Hall Contents	2021 £ 15,978 16,335 13,254 4,242 32.0% 1 14,575 0 1,428 19,666 £887 £28,572 613,549 44,880	2020 £ 7,489 11,334 1,963 (808) -41.2% 155 12,802 0 807 6,158 (£1,597) £27,685 619,684 44,880

REPORT OF FUTURE PLANS

Hire of hall charges will be reviewed annually

Despite continued lock-down restrictions, the hall finally managed to open up to the community sporadically during the year, and the major priority going forward is to continue to promote the community space and hire out the hall to raise money to upgrade facilities.

SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is the independent examiner's responsibility to:-

examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act), and
to state whether particular matters have come to his attention.

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

The examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to

SIGNED

C R THOMAS ACA CHARTERED ACCOUNTANT

16 Quat Goose Lane, Swindon Village, Cheltenham GL51 9RX

24th April 2022

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2021

INCOME Notes Hall Hire 1 Net profit on Bar 2 Grant income Interest on deposits 3 PROPERTY EXPENDITURE Electricity Cleaning Gas Repairs & renewals 4 Water Insurance Refuse collection Hedge cutting Car parking rent Rates Premise licence TV licence ADMINISTRATION EXPENDITURE Telephone Licences and subscriptions Printing & stationery Bank charges Committee expenses MAJOR EXPENDITURE 5 SURPLUS/(DEFICIT) FOR YEAR	2021 £ 15,978 4,242 16,335 1 36,556 1,436 3,780 2,081 3,462 545 1,017 1,368 219 350 88 70 159 14,575 779 335 77 237 1,428 19,666 887	2020 £ 7,489 (808) 11,334 155 18,170 885 3,467 2,002 3,066 250 1,004 1,317 195 175 213 70 158 12,802 807 0 0 0 807 6,158 (1,597)

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 BALANCE SHEET AS AT 31 DECEMBER 2021

CURRENT ASSETS Notes Bar stock Debtors 6 Float & unbanked takings Bank balances 7 CURRENT LIABILITIES Trade creditors Accruals 8 NET ASSETS ACCUMULATED FUND Opening balance Surplus/(deficit) for the year TOTAL FUNDS Approved by :-	2021 £ 1,363 500 1,693 31,727 35,283 (6,318) (393) (6,711) 28,572 27,685 887 28,572	2020 £ 1,073 3,177 678 24,401 29,329 (601) (1,043) (1,644) 27,685 29,282 (1,597) 27,685

Ben Williams CHAIRMAN

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021

NOTES TO INCOME & EXPENDITURE 1 HALL HIRE INCOME Members Non Members 2 BAR PROFIT Sales Cost of sales Opening stock Purchases Closing stock Wages Gross Profit 3 INTEREST ON DEPOSITS National Savings Interest Bank Deposit interest 4 REPAIRS AND RENEWALS British Gas maintenance contract ADT security alarm rental A&E Fire annual maintenance Drains Electrical Repairs Storage costs Pothole repairs 5 MAJOR EXPENDITURE Fire escape doors Cavity Wall insulation LESS:- Grant for cavity wall insulation Fridges Fans Bar improvements New sign New front door	2021 £ 7,896 8,082 15,978 13,254 1,073 9,302 10,375 (1,363) 9,012 4,242 0 1 1 580 588 346 - - 814 634 500 3,462 5,998 6,572 - 2,454 2,451 2,191 - - 19,666 33,334	2020 £ 6,063 1,426 7,489 1,963 2,165 1,679 3,844 (1,073) 2,771 0 (808) 150 5 155 552 564 1,109 435 164 242 3,066 0 1,512 454 - - - - 575 4,525 6,158 12,316
1 2 3 4 5

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SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021

NOTES TO BALANCE SHEET

6	DEBTORS Hall Hire owed Fire door deposit BANK BALANCES Barclays current account Barclays deposit account National Savings Investment account ACCRUALS Hall hire for 2022 Water costs Premise license	500 - 500 25,307 6,420 - 31,727 323 70 393	178 2,999 3,177 8,051 6,420 9,930 24,401 723 250 70 1,043
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