## **SWINDON VILLAGE HALL** **REGISTERED CHARITY 301630** ## **ANNUAL REPORT** ## **& ACCOUNTS** **YEAR ENDED 31 DECEMBER 2021** Page 1 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630** ## **CHARITABLE OBJECTS** Support local organisations in the village Subsidise the letting of the hall to local village organisations (by letting to non-member organisations at market rates). Provide entertainment for the village in the village Provide a venue for charity fund raising events. ## **BOARD OF TRUSTEES** Parish Council Parochial Church Council ## **MEMBER ORGANISATIONS** Playgroup & Early Years Scouts, Cubs, Beavers Guides, Brownies, Rainbows Promenade Productions Amateur Theatre Group Swindon Village Society Art Club Wine Club Medals Club Wednesday Club Tuesday Club (dormant 2006) ## **MANAGEMENT COMMITTEE** The elected and co-opted office holders on the committee in the year ended 31 December 2021 were as follows:- ## **ELECTED OFFICERS** Chairman Ben Williams Secretary Helen Ellis Treasurer Karren Parsons **CO-OPTED OFFICERS** Bookings Secretary Jana Bridger Parish Council representative James Cornish Church representative Karen Evans Page 2 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 TRUSTEES REPORT YEAR ENDED 31 DECEMBER 2021** |INCOME
Hire of Hall
Grant income
Bar Sales
Bar gross profit
Bar gross margin
Interest on deposits
EXPENDITURE
Property expenditure
Donations
Administration
Major capital improvements
**SURPLUS/DEFICIT FOR YEAR**
**ACCUMULATED FUND**
**INSURANCE VALUES**
Hall Building
Hall Contents|**2021**
**£**
15,978
16,335
13,254
4,242
32.0%
1
14,575
0
1,428
19,666
**£887**
**£28,572**
613,549
44,880|**2020**
**£**
7,489
11,334
1,963
(808)
-41.2%
155
12,802
0
807
6,158
**(£1,597)**
**£27,685**
619,684
44,880| |---|---|---| ## **REPORT OF FUTURE PLANS** Hire of hall charges will be reviewed annually Despite continued lock-down restrictions, the hall finally managed to open up to the community sporadically during the year, and the major priority going forward is to continue to promote the community space and hire out the hall to raise money to upgrade facilities. **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021** ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is the independent examiner's responsibility to:- - examine the accounts under section 145 of the Charities Act - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act), and - to state whether particular matters have come to his attention. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** The examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to ## **SIGNED** ## **C R THOMAS ACA CHARTERED ACCOUNTANT** 16 Quat Goose Lane, Swindon Village, Cheltenham GL51 9RX _24th April 2022_ Page 4 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2021** |**INCOME**
**Notes**
Hall Hire
**1**
Net profit on Bar
**2**
Grant income
Interest on deposits
**3**
**PROPERTY EXPENDITURE**
Electricity
Cleaning
Gas
Repairs & renewals
**4**
Water
Insurance
Refuse collection
Hedge cutting
Car parking rent
Rates
Premise licence
TV licence
**ADMINISTRATION EXPENDITURE**
Telephone
Licences and subscriptions
Printing & stationery
Bank charges
Committee expenses
**MAJOR EXPENDITURE**
**5**
**SURPLUS/(DEFICIT) FOR YEAR**|**2021**
**£**
15,978
4,242
16,335
1
36,556
1,436
3,780
2,081
3,462
545
1,017
1,368
219
350
88
70
159
14,575
779
335
77
237
1,428
19,666
**887**|**2020**
**£**
7,489
(808)
11,334
155
18,170
885
3,467
2,002
3,066
250
1,004
1,317
195
175
213
70
158
12,802
807
0
0
0
807
6,158
**(1,597)**| |---|---|---| Page 5 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 BALANCE SHEET AS AT 31 DECEMBER 2021** |**CURRENT ASSETS**
**Notes**
Bar stock
Debtors
**6**
Float & unbanked takings
Bank balances
**7**
**CURRENT LIABILITIES**
Trade creditors
Accruals
**8**
**NET ASSETS**
**ACCUMULATED FUND**
Opening balance
Surplus/(deficit) for the year
**TOTAL FUNDS**
Approved by :-|**2021**
**£**
1,363
500
1,693
31,727
35,283
(6,318)
(393)
(6,711)
**28,572**
27,685
887
**28,572**|**2020**
**£**
1,073
3,177
678
24,401
29,329
(601)
(1,043)
(1,644)
**27,685**
29,282
(1,597)
**27,685**| |---|---|---| Ben Williams **CHAIRMAN** Page 6 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021** |**NOTES TO INCOME & EXPENDITURE**
**1**
**HALL HIRE INCOME**
Members
Non Members
**2**
**BAR PROFIT**
**Sales**
**Cost of sales**
Opening stock
Purchases
Closing stock
Wages
**Gross Profit**
**3**
**INTEREST ON DEPOSITS**
National Savings Interest
Bank Deposit interest
**4**
**REPAIRS AND RENEWALS**
British Gas maintenance contract
ADT security alarm rental
A&E Fire annual maintenance
Drains
Electrical
Repairs
Storage costs
Pothole repairs
**5**
**MAJOR EXPENDITURE**
Fire escape doors
Cavity Wall insulation
LESS:- Grant for cavity wall insulation
Fridges
Fans
Bar improvements
New sign
New front door|**2021**
**£**
7,896
8,082
**15,978**
**13,254**
1,073
9,302
10,375
(1,363)
**9,012**
**4,242**
0
1
**1**
580
588
346
-
-
814
634
500
**3,462**
5,998
6,572
-
2,454
2,451
2,191
-
-
**19,666**
**33,334**|**2020**
**£**
6,063
1,426
**7,489**
**1,963**
2,165
1,679
3,844
(1,073)
**2,771**
**0**
**(808)**
150
5
**155**
552
564
1,109
435
164
242
**3,066**
0
1,512
454
-
-
-
-
575
4,525
**6,158**
**12,316**| |---|---|---| |**1**
**2**
**3**
**4**
**5**||| Page 7 ## **SWINDON VILLAGE HALL REGISTERED CHARITY 301630 NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2021** ## **NOTES TO BALANCE SHEET** |**6**|**DEBTORS**
Hall Hire owed
Fire door deposit
**BANK BALANCES**
Barclays current account
Barclays deposit account
National Savings Investment account
**ACCRUALS**
Hall hire for 2022
Water costs
Premise license|500
-
**500**
25,307
6,420
-
**31,727**
323
70
**393**|178
2,999
**3,177**
8,051
6,420
9,930
**24,401**
723
250
70
**1,043**| |---|---|---|---| |**7**|||| |**8**|||| ||||| Page 8