Trustees Annual Reports for Year 2024-2025 Period Covering April 1st 2024, until April 1st 2025 Reference and admlnlstratlon detalls: Charity Name Patchway Community Assoclation Other Names charity Is known by PCA Reglstered Charity Number 301597 Charltles Address Patchway Communlty Centre Rodway road Patchway Brlstol BS34 SPF Names of Trustees who manage the Charlty Trustee Name Office lif any) Dates atted lif not whole year) July 2013-2025 July 2013-2025 John Thomas Tina Brice Chair Treasurer Eve Orpen Secretary July 2013-2025 Structure Governance and Management: Currently there Is one Part Tlme Manager and volunteers from the Assoclatlon Type of Governlng Document: Constitution adopted 2Ci19 How Charfty Is constituted: Association comprisin8 25 members (Volunteers) Trustee Selertion process: Elected at AGM held annually in July Optlonal Information: The principal rea50n for this Association is to provide a meeting point for the people of Patchway and close environs The meeting point is called Patchway Community Centre.
The Community Centre is leased from the Patchway Town Council on the basis of a 99-year lease and a £l.OO/annum peppercorn rent It is our responsibility to maintain the building and keep in a safe and comfortable condition for the people of Patchway and close environs. As the Community Centre is used as a preschool {Bespoke Preschool) on a daily basis procedures are in place to ensure safeguarding of children Funding for general running of the Centre is by room rental to various groups in the communFty. No grant was obtained this year from the Town Council, so we had to make up the shortfall by ensuring the utilities were used wisely and as much room space was rented out as possible We also apply for grants from various charitable organisations. but we never rely on being successful. Objectives and Actlvities We aim to provide the people of Patchway and close environs with a Centre that is fit for purpose to be used from the youngest in our community12-year-old) to the oldest in our community (Senior citizens activity groups including a Luncheon Clubl Our activity plannin8 revolves around maximising use of all the room spaces with groups who can "live togetherf in harmony i.e. noise and or generation31 differences. We provide a dedicated Classroom space to the Local Authority for running English as a second language IESOLI, Maths classes and Parentin8 Courses for local people and the new immigrants in our town. We are also a local polling station and thi5 year had two local elections where the Local Authority wished to use our facilities for voting and counting. Most of our evening activities are based around the various martial arts groups from Patchway and the surrounding area who frequent the Centre. We have a Senior Citizens Luncheon Club once a week, on Wednesday We have Sllmming World class on Thursdays We have an asset in the main. large hall of 3 fully sprung dance floor which is used for Ballroom Dancin& and martial arts.
We have a resident Amateur Dramatics group on Sunday afternoon and evenin& with various dates for Pantomime and Play performances. We have two young people's dance classes on different evenin85. We have an Irish dance school Any available space/time is used for ad-hoc bookings for children's parties. All the members of our community regardless of age. sex, race, faith and ability are welcome to use our facility, which has a very diverse background. Additional detalls We have continued to make some significant improvements to the "Old Buildin and thi5 has made the Community aware that we are striving to make this a good place to work and relax in. The renovations are going ahead so the building should be good for another 25150 years with more improvements to thermal efficiency and the potential to utilise the vast roof space for PV and solar heating purposes. The maintaining of the floors with a modern material means we now only need to employ one cleaner for 10 hours per week a substantial saving over the year. Although this saving has been wiped out bythe contlnued increase in the Government minimum wage. The new budget has caused us significant increases due to both Nl contributions and yet another rise in minimum wage The employing of a of a Centre manager to aid the volunteer manager has proved to be very successful. The manager has been taken on in a part time role although she volunteers for a lot of extra unpaid hours. Her local knowledge has proved invaluable in filling the room space that we now have. The refurbishment left quite a lot to be desired with a very poor standard of Projert Control and Architectural Oversite so we have to be constantly making good on some of the "improvements". We are endeavouring to find money each month to improve the acoustic performance ofour new hall as the echoes are awful, wrong plasterboard fitted7? The join between the new roof and old Ipoorly managed build fundl has persistently leaked in heavy rain, the architect had no idea how to stop it. We employed a local builder who has come up with a solution and now that part of the roof is leak free. We have now fitted acoustic panelstothe walls of the new hall to great effert. We are continuing to modify as our monthly budget allow5.
Achievements and Performan. We have retained almost all of the groups which have used this Centre over the past couple of decades and reassured them that we will still be here with an improved facility in the future, although we have been forced to raise the room hire fees again after keeping them deliberately low for the last 7 years, our town has been identified 35 being in a deprived area, they are still with us and appreciate the efforts we have made on their behalf. Unfortunately. a couple of groups have folded as the group leaders retired after many years coming here. We ran a social gathering of Disabled and Amputees on a no income basis which proved to be very successful with attendees coming from far and wide. We are lucky in having the M4/M5 and main railway station within 5 minutes of our centre. We hosted a party for the local Enablement Centre on a no income basis which was fantastic and if anyone thinks life is hard, they have no idea until they meet some of these limbless infants and children and their parents. We also hosted a'notfor income" children's partyforthe local Scouts, which wasvery successful. This year, February, our Am Dram 8roup ran a Pantomime for the local population which was very well supported. swelling their funds which they have further reinvested in the Community Centre by modernising the stage and lighting systems. A proportion of their takings are donated to a charity of their choice. a different one every year. We may be able to employ a handyman/caretaker for a limited number of hours per week. This will take some of the burden off of the Chairman who is currently performing the day-to-day maintenance on this building. So far this has not happened but the Trustees are still looking into this. Flnanclal Review: We finished March 2024with a finishing balance on the current account, of £15693.02 with no outstanding creditors. As we have further reduced our utility bills we can now survive for a full year if any of our major groups decided to pull out. Staff costs are now limited to a part time Manager and two part time cleaners; the main outgoings are the utility bills which a currently rising and causing concern to our budgets. Although clever programming by the new manager has reduced our out goings on utllity costs.
Details of any funds materlally In deficlt There are no known debts to pay at this time Further Financlal review detalls Our main source of fundin8 has been through room rental. We had to increase our room rental charges to reflett the inflation cost and the increased cost because of standing charges on our energy accounts. Our loyal groups resperted that decision and still support the centre We will have to continue to chase the appropriate sources of funds: charttable bodies etc. to ensure we have enough funds to put on more modest events for the community as a whole - No chonge in policyfor thefuture Future Plans. Our futtjre policy has not changed with respert to large speculative events,- the slow and steady approach which has been the mainstayto our post covid recovery is paying off both in terms of financial stability, building upkeep and adequate reserves. With the above in mind, we did run a large Indian Festival for the growing Indian population in this area. The event was so successful with more people in attendance than was anticipated. They wish to come again next year so this will have to be addressed The relocation of our resident preschool to their own bespoke area has been successful in so far as we are far more flexible and will allow larger cultural events to take place withoutthe fear of the halls not being ready for the preschool on a Monday morning. However, government targets on preschool places means we will have to once again use space in the centre to help as the government want more places with no real income to the preschools. There is cause for concern in so far as the selertion of windows and doors by the redevelopment architect are proving very expensive to maintain a5 constant use is causing premature failure. The Councils decision to release "all" the build retention monies means we have to find funds to make repairs ourselves. We will concentrate on giving our existing groups the best PQS5ible service as there are schools and church halls Out there that can provide this service at a subsidised rent.
Dedaration The trustee5 declare that they have approved the trustees report above: Signed on behalf of the Trustees sli4 f) John omas Chalrperson Date: . 29 December 2025
PATCHWAYCOMMUNIIY A$50CIAllON Ir4fOME AIJ WENDIIVRE REPORTFOA YEAR ENDINfj 315t MARCH 2025 H5K M4ln Hsbc Totsi Totil Total Tor•1 Rent Income Fundr4L%in8 Income GTrts AfflN3tbns Interest Covw Grant InterAccDuntTNn5fer5 UUlltie5 Refund5 Tot Incorne 51479Q3 51479.23 43653.5S 45986.85 2n95.39 (NJ 9W.40 14667.95 3150.(X) 14667.95 2498.15 2498.15 1986.83 554.60 16.77 D.L¥) 16717.14 Iwo.w 21175.85 1788S.8S 3(KK).IY) 388.69 84645.33 71355.32 64418.30 46929.30 16m)L B464S.33 Malntenance COV Set upCv5ts omce Mlne0U$ Wa5tp Collertlon Telephone & Intemet LunchClvbtUPCQ5ts FurOraL4lngActwMe5 Payroll Insura@ 4578TrJ 4578.09 1921.15 8143.64 14167.34 493.07 493.07 orn 1665.27 172.45 459.01 78B.93 1184.77 1665.27 172.45 1510.05 1094.89 583.14 747.56 21097.48 18178.44 17407.64 17724.51 4663.66 4667.22 4563.21 2463AO 3821.rKs I720. 6444.51 2554.46 4630.59 4188.82 4185.38 3032.33 292.04 299.fKJ 712.90 250.29 1654.08 169).58 1697.88 1204.21 165.39 1026.CK) 1494. 181.15 1379.35 698.54 1151.89 1162.63 21097.48 4663.66 3821 4630.59 292.04 1654.08 165.39 Ekctrklty Rent & Rates Cathedral Leaslni Water rvrceChar8e5 Grants Banktharles FÈstfvalslFuhdays InterAccount Transfers Cornmuntyceniiè ExtensbnIRefuc0Sts 29).Q) OA om 74.80 74. 76.40 16rth.w 21175.85 2648.98 21568.56 36879.95 6023.35 2S48.98 Total Ewendyture 61956.90 6195&S¥J 84157.51 856Z4a2 53S5S.Z7 NetlnconWIExpenditurel 12688.41 21688.43 -11802.35 -1119S.92 628.97 Bal#n Brouzht Forward Net IncomellExpÈndilurel BaL4rTrC¥rried Forward 15693.02 I1.28 19883.30 36977.73 8498.15 45475.68 52761.74 SS595.13 8Z045.18 9487&95 1261&43 .14009.10 .26450.QS .16825.77 65450.11 52761.78 55595.13 82N5.18 PAT(IIWAYCOMMUP417Y ASSOQAnoN IrKOME APID PENDITU REPORT FOR YEIR ENDING 115t MARCH Z025 AssetsNeld.. HSBC MalnAttount CDmmunityAs50clarion Govemance H$8CFundrai%lng Actouht Post OW*eAcmunt 20Z412025 202312024 20W2023 Z02112022 19883.30 15693.02 10513.20 14631.ty) 80CKx). 7(Mn).00 71.00 65(XM).(M) 45475.88 36971.73 56166.75 67323.15 91.03 91.03 91.03 91.03 19883.3 45475.88 91.03 14S450.21 L22761.78 136770.98 147045.18 Net In¢orne forthÈYear 12685A3 .14M9.20 -26450.05 -16BZ5.77