Trustees Annual Reports for Year 2024-2025
Period Covering April 1st 2024, until April 1st 2025
Reference and admlnlstratlon detalls:
Charity Name
Patchway Community Assoclation
Other Names charity Is known by PCA
Reglstered Charity Number
301597
Charltles Address
Patchway Communlty Centre
Rodway road
Patchway
Brlstol BS34 SPF
Names of Trustees who manage the Charlty
Trustee Name
Office lif any)
Dates atted lif not
whole year)
July 2013-2025
July 2013-2025
John Thomas
Tina Brice
Chair
Treasurer
Eve Orpen
Secretary
July 2013-2025
Structure Governance and Management:
Currently there Is one Part Tlme Manager and volunteers from the Assoclatlon
Type of Governlng Document:
Constitution adopted 2Ci19
How Charfty Is constituted:
Association comprisin8 25 members (Volunteers)
Trustee Selertion process:
Elected at AGM held annually in July
Optlonal Information:
The principal rea50n for this Association is to provide a meeting point for the people
of Patchway and close environs
The meeting point is called Patchway Community Centre.

The Community Centre is leased from the Patchway Town Council on the basis of a
99-year lease and a £l.OO/annum peppercorn rent
It is our responsibility to maintain the building and keep in a safe and comfortable
condition for the people of Patchway and close environs.
As the Community Centre is used as a preschool {Bespoke Preschool) on a daily basis
procedures are in place to ensure safeguarding of children
Funding for general running of the Centre is by room rental to various groups in the
communFty.
No grant was obtained this year from the Town Council, so we had to make up the
shortfall by ensuring the utilities were used wisely and as much room space was
rented out as possible
We also apply for grants from various charitable organisations. but we never rely on
being successful.
Objectives and Actlvities
We aim to provide the people of Patchway and close environs with a Centre that is fit
for purpose to be used from the youngest in our community12-year-old) to the oldest
in our community (Senior citizens activity groups including a Luncheon Clubl
Our activity plannin8 revolves around maximising use of all the room spaces with
groups who can "live togetherf in harmony i.e. noise and or generation31 differences.
We provide a dedicated Classroom space to the Local Authority for running English as
a second language IESOLI, Maths classes and Parentin8 Courses for local people and
the new immigrants in our town.
We are also a local polling station and thi5 year had two local elections where the Local
Authority wished to use our facilities for voting and counting.
Most of our evening activities are based around the various martial arts groups from
Patchway and the surrounding area who frequent the Centre.
We have a Senior Citizens Luncheon Club once a week, on Wednesday
We have Sllmming World class on Thursdays
We have an asset in the main. large hall of 3 fully sprung dance floor which is used for
Ballroom Dancin& and martial arts.

We have a resident Amateur Dramatics group on Sunday afternoon and evenin& with
various dates for Pantomime and Play performances.
We have two young people's dance classes on different evenin85.
We have an Irish dance school
Any available space/time is used for ad-hoc bookings for children's parties.
All the members of our community regardless of age. sex, race, faith and ability are
welcome to use our facility, which has a very diverse background.
Additional detalls
We have continued to make some significant improvements to the "Old Buildin￿ and
thi5 has made the Community aware that we are striving to make this a good place to
work and relax in. The renovations are going ahead so the building should be good for
another 25150 years with more improvements to thermal efficiency and the potential
to utilise the vast roof space for PV and solar heating purposes.
The maintaining of the floors with a modern material means we now only need to
employ one cleaner for 10 hours per week a substantial saving over the year.
Although this saving has been wiped out bythe contlnued increase in the Government
minimum wage. The new budget has caused us significant increases due to both Nl
contributions and yet another rise in minimum wage
The employing of a of a Centre manager to aid the volunteer manager has proved to
be very successful. The manager has been taken on in a part time role although she
volunteers for a lot of extra unpaid hours. Her local knowledge has proved invaluable
in filling the room space that we now have.
The refurbishment left quite a lot to be desired with a very poor standard of Projert
Control and Architectural Oversite so we have to be constantly making good on some
of the "improvements". We are endeavouring to find money each month to improve
the acoustic performance ofour new hall as the echoes are awful, wrong plasterboard
fitted7?
The join between the new roof and old Ipoorly managed build fundl has persistently
leaked in heavy rain, the architect had no idea how to stop it. We employed a local
builder who has come up with a solution and now that part of the roof is leak free.
We have now fitted acoustic panelstothe walls of the new hall to great effert. We are
continuing to modify as our monthly budget allow5.

Achievements and Performan￿.
We have retained almost all of the groups which have used this Centre over the past
couple of decades and reassured them that we will still be here with an improved
facility in the future, although we have been forced to raise the room hire fees again
after keeping them deliberately low for the last 7 years, our town has been identified
35 being in a deprived area, they are still with us and appreciate the efforts we have
made on their behalf. Unfortunately. a couple of groups have folded as the group
leaders retired after many years coming here.
We ran a social gathering of Disabled and Amputees on a no income basis which
proved to be very successful with attendees coming from far and wide. We are lucky
in having the M4/M5 and main railway station within 5 minutes of our centre.
We hosted a party for the local Enablement Centre on a no income basis which was
fantastic and if anyone thinks life is hard, they have no idea until they meet some of
these limbless infants and children and their parents.
We also hosted a'notfor income" children's partyforthe local Scouts, which wasvery
successful.
This year, February, our Am Dram 8roup ran a Pantomime for the local population
which was very well supported. swelling their funds which they have further
reinvested in the Community Centre by modernising the stage and lighting systems. A
proportion of their takings are donated to a charity of their choice. a different one
every year.
We may be able to employ a handyman/caretaker for a limited number of hours per
week. This will take some of the burden off of the Chairman who is currently
performing the day-to-day maintenance on this building. So far this has not happened
but the Trustees are still looking into this.
Flnanclal Review:
We finished March 2024with a finishing balance on the current account, of £15693.02
with no outstanding creditors. As we have further reduced our utility bills we can now
survive for a full year if any of our major groups decided to pull out.
Staff costs are now limited to a part time Manager and two part time cleaners; the
main outgoings are the utility bills which a currently rising and causing concern to our
budgets. Although clever programming by the new manager has reduced our out
goings on utllity costs.

Details of any funds materlally In deficlt
There are no known debts to pay at this time
Further Financlal review detalls
Our main source of fundin8 has been through room rental. We had to increase our
room rental charges to reflett the inflation cost and the increased cost because of
standing charges on our energy accounts. Our loyal groups resperted that decision
and still support the centre
We will have to continue to chase the appropriate sources of funds: charttable bodies
etc. to ensure we have enough funds to put on more modest events for the
community as a whole - No chonge in policyfor thefuture
Future Plans.
Our futtjre policy has not changed with respert to large speculative events,- the slow
and steady approach which has been the mainstayto our post covid recovery is paying
off both in terms of financial stability, building upkeep and adequate reserves.
With the above in mind, we did run a large Indian Festival for the growing Indian
population in this area. The event was so successful with more people in attendance
than was anticipated. They wish to come again next year so this will have to be
addressed
The relocation of our resident preschool to their own bespoke area has been
successful in so far as we are far more flexible and will allow larger cultural events to
take place withoutthe fear of the halls not being ready for the preschool on a Monday
morning. However, government targets on preschool places means we will have to
once again use space in the centre to help as the government want more places with
no real income to the preschools. There is cause for concern in so far as the selertion
of windows and doors by the redevelopment architect are proving very expensive to
maintain a5 constant use is causing premature failure. The Councils decision to release
"all" the build retention monies means we have to find funds to make repairs
ourselves.
We will concentrate on giving our existing groups the best PQS5ible service as there
are schools and church halls Out there that can provide this service at a subsidised
rent.

Dedaration
The trustee5 declare that they have approved the trustees report above:
Signed on behalf of the Trustees
sli4
f)
John
omas
Chalrperson
Date: . 29 December 2025

PATCHWAYCOMMUNIIY A$50CIAllON
Ir4fOME AI*J WENDIIVRE REPORTFOA
YEAR ENDINfj 315t MARCH 2025
H5K
M4ln
Hsbc
Totsi
Totil
Total
Tor•1
Rent￿ Income
Fundr4L%in8 Income
G￿Trts
AfflN3tbns
Interest
Covw Grant
InterAccDuntTNn5fer5
UUlltie5 Refund5
Tot* Incorne
51479Q3
51479.23 43653.5S 45986.85 2n95.39
(NJ
9W.40
14667.95
3150.(X)
14667.95
2498.15
2498.15
1986.83
554.60
16.77
D.L¥) 16717.14
Iwo.w 21175.85 1788S.8S 3(KK).IY)
388.69
84645.33 71355.32 64418.30 46929.30
16m)L
B464S.33
Malntenance
COV￿ Set upCv5ts
omce
M￿l￿ne0U$
Wa5tp Collertlon
Telephone & Intemet
LunchClvb*tUPCQ5ts
FurOraL4lngActwMe5
Payroll
Insura￿@
4578TrJ
4578.09
1921.15
8143.64 14167.34
493.07
493.07
orn
1665.27
172.45
459.01
78B.93
1184.77
1665.27
172.45
1510.05
1094.89
583.14
747.56
21097.48 18178.44 17407.64 17724.51
4663.66
4667.22
4563.21 2463AO
3821.rKs
I720.￿ 6444.51
2554.46
4630.59
4188.82
4185.38 3032.33
292.04
299.fKJ
712.90
250.29
1654.08
169).58
1697.88
1204.21
165.39
1026.CK)
1494.
181.15
1379.35
698.54
1151.89
1162.63
21097.48
4663.66
3821
4630.59
292.04
1654.08
165.39
Ekctrklty
Rent & Rates
Cathedral Leaslni
Water
rvrceChar8e5
Grants
Banktharles
FÈstfvalslFuhdays
InterAccount Transfers
Cornmuntyceniiè ExtensbnIRefu￿c0Sts
29).Q)
OA
om
74.80
74.
76.40
16rth.w 21175.85
2648.98 21568.56 36879.95 6023.35
2S48.98
Total Ewendyture
61956.90
6195&S¥J 84157.51 856Z4a2 53S5S.Z7
NetlnconWIExpenditurel
12688.41
21688.43 -11802.35 -1119S.92 *628.97
Bal#n￿ Brouzht Forward
Net IncomellExpÈndilurel
BaL4rTrC¥rried Forward
15693.02
I1￿.28
19883.30
36977.73
8498.15
45475.68
52761.74 SS595.13 8Z045.18 9487&95
1261&43 .14009.10 .26450.QS .16825.77
65450.11 52761.78 55595.13 82N5.18
PAT(IIWAYCOMMUP417Y ASSOQAnoN
IrKOME APID ￿PENDITU￿￿ REPORT FOR
YEIR ENDING 115t MARCH Z025
AssetsNeld..
HSBC MalnAttount
CDmmunityAs50clarion Govemance
H$8CFundrai%lng Actouht
Post OW*eAcmunt
20Z412025 202312024 20W2023 Z02112022
19883.30 15693.02 10513.20 14631.ty)
80CKx).￿ 7(Mn).00 7￿1.00 65(XM).(M)
45475.88 36971.73 56166.75 67323.15
91.03
91.03
91.03
91.03
19883.3
45475.88
91.03
14S450.21 L22761.78 136770.98 147045.18
Net In¢orne forthÈYear
12685A3 .14M9.20 -26450.05 -16BZ5.77