Trustees’ Annual Report for the period
From October 2019 To July 2020
Charity name: Frampton Cotterell Playing Field
Charity registration number: 301534
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Management through a trust of the public playing field at Beesmoor Road, Frampton Cotterel, for the physical and mental wellbeing and social benefit of the inhabitants of the Parish of Frampton Cotterell. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of a pavilion, playing field and playground for the benefit of local residents, sports and recreation clubs, such as football (juniors, seniors, veterans), exercise classes and regular or ad hoc village events (fetes, dog shows and so forth) and casual use by dog walkers, and families playing games. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that historically the referenced guidance has been reviewed at committee. This will be placed on the agenda for review again during this financial year |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No such policy exists |
| Policy on social investment including program related investment |
Para 1.38 | No such policy exists |
| Contribution made by volunteers |
Para 1.38 | The Committee is staffed entirely by volunteers; no salaries are paid and no staff are employed |
| Other | n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The year started with the completion of the new wooden play area, and management of grants to cover the final costs. Our other main expenditures have been the maintenance contract for the play area, and insurance. The new equipment has proved very popular with children and is seen as an asset by the community. In Spring 2020 Covid initially limited use of the playing field by sports groups and clubs, and this severely limited our ability to generate income or plan future projects. However the Playing Field became a place for people to exercise and get fresh air once allowed to do so under Covid regulations. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | This was intended to be a period of reflection, ready to plan the next big project. This coincided with the lack of income due to Covid. However we have kept the Playing Field running smoothly and open as a benefit to local people. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Covid limited our fund raising ability – for example we could not hold a big picnic which in the past has raised funds. |
| Investment performance against objectives |
Para 1.41 | No investment of funds activity is undertaken |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The impact of Covid on group sport activities (especially football) and fund raising events like the big picnic, have meant we have not been able to fund raise as much as we would have liked. This means we have ended the year on a loss of just over £400. However we have funds in our account and are looking forward to resuming activities and enhancements to the Playing Field in the next financial year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Committee holds all cash at hand as reserves, as this amount is never substantial enough to invest. Reserves are usually less than £5k, and are held against ongoing maintenance of the pavilion and grounds, annual costs such as insurance, utility bills and general repairs. |
| Amount of reserves held | Para 1.22 | Reserves at the end of the year total approx. £2,500 in cash and approx. £475 in unspent grants. This is deemed a reasonable balance given varying monthly costs and the need to keep reserves for maintenance and repairs etc. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Frampton Cotterell Parish Council grants South Gloucestershire council grant Donations Fees paid to use the playing field for sports and recreation |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | There is no investment policy other than the ongoing maintenance and upgrading of existing facilities. Following the completion of the playground redevelopment, future plans will be put in place for further improvements to facilities. |
| A description of the principal risks facing the charity |
Para 1.46 | 1) Covid has limited our regular income from sports groups and fund raising events. This is ongoing, but hopefully |
will resolve itself. 2) Fundraising activities cease – these are dependent on Committee volunteers and their time and effort 3) Difficulties in recruiting volunteers to the Committee n/a Other
Structure, Governance and Management
| Description of charity’s trusts: |
Conveyance and Trust deed document, dating from 1950 |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Annual election to post through agreement at Annual General Meeting of the Committee |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
| Charity name | Frampton Cotterell Playing Fields Committee |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 301534 |
| Charity’s principal address | The Pavilion Beesmoor Road Playing Field Beesmoor Road Bristol BS36 2JN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Richard Drew | Chairman | Committee AGM | ||
| Richard Cooke | Treasurer | Committee AGM | ||
| Kate Colechin | Fundraiser | Committee AGM | ||
| Michelle Dickson | Secretary | March ’19 - on | Committee AGM | |
| Edwina Pennell | Committee AGM | |||
| John Heliker | Committee AGM | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations 11 •1 IOG41 Declarations The truste•s declare that they hav• approved the trusteès, rnport above. Signèd on half of the charity's trustees Slgnaturèlsl Full namèl$l Posltlon {¢9 Seeretary, Chalr, etcl Richard Drew Chaii Dat•
P&L October 2019 - July 2020
As of 31st July 2020
----- Start of picture text -----
YtD
INCOME 10/19 11/19 12/19 01/20 02/20 03/20 04/20 05/20 06/20 07/20 TOTAL
Grants / Donations 10,830 0 18,063 0 0 3,750 0 0 0 0 32,643
FAFC Rent 0 0 85 0 0 85 0 0 0 0 170
FRFC U8s pitch rental 250 0 0 0 0 0 0 0 0 0 250
Other pitch rental 0 0 0 0 0 0 0 0 30 120 150
Non-Football Rental 440 0 0 0 0 105 0 0 0 0 545
Other Income 0 0 105 105 0 774 0 0 0 0 984
EXPENDITURE 10/19 11/19 12/19 01/20 02/20 03/20 04/20 05/20 06/20 07/20 TOTAL
Electricity 68 68 68 68 68 68 20 20 20 20 490
Water 0 0 58 0 0 0 0 62 0 0 119
Insurance 0 0 0 0 0 1,163 0 0 0 37 1,200
Park Maintenance 96 0 0 0 0 0 0 0 0 584 680
Repairs 480 0 0 0 0 0 0 0 0 0 480
Waste Management 0 0 0 0 0 0 0 0 0 0 0
Other Expenditure 9,180 0 0 23,006 0 0 0 0 0 0 32,186
TOTAL INCOME 11,520 0 18,253 105 0 4,714 0 0 30 120 34,742
TOTAL EXPENDITURE 9,824 68 126 23,074 68 1,231 20 82 20 641 35,155
NET PROFIT/LOSS 1,696 -68 18,127 -22,969 -68 3,483 -20 -82 10 -521 -413
----- End of picture text -----
----- Start of picture text -----
Financial report for Frampton Cotterell Playing Field Management Committee for period 1st October to 30th July 2020
Income Notes to accounts
Grants / Donations £32,643.1
FAFC Rent £170.0
Other Pitch Rental £400.0
Non Football Rental £545.0
Bank Interest £0.0
Other Income £984.2
Total Income £34,742.2
Expenditure
Electricity £490.5
Water £119.5
Insurance £1,200.2
Park Maintenance £679.8
Repairs £480.0
Waste Management £0.0
Other Expenditure £32,185.5
Total Expenditure £35,155.5
Net P&L -£413.2
Balances
Funds carried forward from last period £3,453.3
Funds received £34,742.2
Funds spent £35,155.5
Current balance £3,040.1
Of which:
Grant funds held £2,566.8
General funds held £473.3
Total £3,040.1
Check total £3,040.1
Delta £0.0
----- End of picture text -----
Income - full detail
Period 1st October - 30th July 2020
| Income - full detail Period 1st October - 30th July 2020 |
Income - full detail Period 1st October - 30th July 2020 |
Income - full detail Period 1st October - 30th July 2020 |
|---|---|---|
Month Date Detail Amount Grants / Donations Car Boot Sales FAFC (Phoenix) Rent Other Pitch Rental Non- Football Rental Bank Interest Other Income |
||
| 10/19 10/03/2019 FCPC donation for playground 10/19 10/14/2019 H Tomlin PT 10/19 10/21/2019 Frampton Rangers 10/19 10/29/2019 Donation (cash) 10/19 10/30/2019 Donation (cheque) |
10,000.00 440.00 250.00 291.80 537.90 |
10,000.00 440.00 250.00 291.80 537.90 |
| 12/19 12/05/2019 FAFC rent 12/19 12/06/2019 Donation (cheque) 12/19 12/13/2019 Donation (South Glos) 12/19 12/16/2019 Cash from sale of items 12/19 12/19/2019 FC fnal payment (grant) |
85.00 250.00 500.00 105.00 17,313.37 |
85.00 250.00 500.00 105.00 17,313.37 |
| 01/20 01/27/2020 Sale of heaters |
50.00 | 50.00 |
| Expenditure - full detail Period 1st October - 30th July 2020 Month Date Detail Amount Water Repairs Electricit y Insuranc e Park Maintena nce Waste Manage ment Other Expendit ure |
Expenditure - full detail Period 1st October - 30th July 2020 Month Date Detail Amount Water Repairs Electricit y Insuranc e Park Maintena nce Waste Manage ment Other Expendit ure |
Expenditure - full detail Period 1st October - 30th July 2020 Month Date Detail Amount Water Repairs Electricit y Insuranc e Park Maintena nce Waste Manage ment Other Expendit ure |
|---|---|---|
| 10/19 10/07/2019 Bulb Energy 10/19 10/11/2019 Cheque to Touchwood 10/19 10/14/2019 Cheque - lock smith 10/19 10/18/2018 Cheque payment 10/19 10/30/2019 Cheque - fence repair to rear of pavillion |
68.42 9,115.98 96.00 63.90 480.00 |
68.42 9,115.98 96.00 63.90 480.00 |
| 11/19 11/06/2019 Bulb Energy |
68.42 | 68.42 |
| 12/19 12/02/2019 Water bill - 'Water2Business) 12/19 12/06/2019 Bulb Energy |
57.94 68.42 |
57.94 68.42 |
| 01/20 01/06/2020 Bulb Energy 01/20 01/08/2020 Payment to Touchwood |
68.42 23005.62 |
68.42 23005.62 |
Independent Report Report to the Intee51rnkn of Fr4mpton cOttell Playing Colnri On the accounts for the period ended 2020 Tharity 301531 Respective respoDsibilirtie4 The clMity'$ trusle4s ¢(Misider that an audtt in not raDllroJ for this year of tnte¢S and exami under section 144 of the Charities Act 2011 (the ChaTities Act) that It is my reSp(x1]ity . Examine the alts under section 145 of the ChaTities A¢ To follow the procedures laid doThTt in the GtheTal Directions giv by the Cl)atity Commission (Und section 145(5Xb) of the Charities Act). and To stale ]Cular mattus have come to nry attentio B&sis of IDdependent eLgminees Statement given . the ChaTity commissio An &¥amInl( includas a revieiN' of the accouNing Te¢ords kept b) the thaTity' and a comparison of the ac£ounts pres1&1 with those T. It also indudes wnsideralion of Urt71 itenB or disclosu5 in the accounty and seeking explanaiions from the InBlees concerning any suth Matt. The pro¢ur¢S underlakffl do not proi'ide all the 'IdenCe that would be required in audil and conww)IiN' no opinion is givfn as to whether the accounts preSl a 'tr and fair view and the report is limiied to those matters set out in the StsteM below. IndeptndeD ¢IninS In cornection with nry exam10 rnatter has come to niy attention: statemfflt l) Ththich gil'e5 me reasonable ca¢ to beJi¢ve that atry mat1a1 rest1.. the rquirernts'. io keep 8CCOUDtiDg rordS in )ThCe section 130 of the Charitie5 ACL and to prepare a¢Unts accord with the accounting records and compi), iiith the accounting requirement of the Charities Ad h'e nol or 2) to in m%. op1m0 attention should be drawiTr in order to ble a proper derstaftthng of the accounts to be reach¢ Ac£A Relevant prof4ssial qualifi(atims or t. .............................. 241& .