## **Trustees’ Annual Report for the period** **From October 2019 To July 2020** **Charity name: Frampton Cotterell Playing Field** **Charity registration number: 301534** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Management through a trust of the public
playing field at Beesmoor Road, Frampton
Cotterel, for the physical and mental
wellbeing and social benefit of the
inhabitants of the Parish of Frampton
Cotterell.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provision of a pavilion, playing field and
playground for the benefit of local residents,
sports and recreation clubs, such as football
(juniors, seniors, veterans), exercise classes
and regular or ad hoc village events (fetes,
dog shows and so forth) and casual use by
dog walkers, and families playing games.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that historically the
referenced guidance has been reviewed at
committee. This will be placed on the
agenda for review again during this financial
year| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No such policy exists| |Policy on social investment
including program related
investment|Para 1.38|No such policy exists| |Contribution made by
volunteers|Para 1.38|The Committee is staffed entirely by
volunteers; no salaries are paid and no staff
are employed| |Other||n/a| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The year started with the completion of the
new wooden play area, and management of
grants to cover the final costs.
Our other main expenditures have been the
maintenance contract for the play area, and
insurance.
The new equipment has proved very popular
with children and is seen as an asset by the
community.
In Spring 2020 Covid initially limited use of
the playing field by sports groups and clubs,
and this severely limited our ability to
generate income or plan future projects.
However the Playing Field became a place
for people to exercise and get fresh air once
allowed to do so under Covid regulations.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|This was intended to be a period of reflection,
ready to plan the next big project.
This coincided with the lack of income due to
Covid.
However we have kept the Playing Field
running smoothly and open as a benefit to
local people.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Covid limited our fund raising ability – for
example we could not hold a big picnic which
in the past has raised funds.| |Investment performance
against objectives|Para 1.41|No investment of funds activity is undertaken| |Other||n/a| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The impact of Covid on group sport activities
(especially football) and fund raising events
like the big picnic, have meant we have not
been able to fund raise as much as we
would have liked.
This means we have ended the year on a
loss of just over £400.
However we have funds in our account and
are looking forward to resuming activities
and enhancements to the Playing Field in
the next financial year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Committee holds all cash at hand as
reserves, as this amount is never substantial
enough to invest. Reserves are usually less
than £5k, and are held against ongoing
maintenance of the pavilion and grounds,
annual costs such as insurance, utility bills
and general repairs.| |Amount of reserves held|Para 1.22|Reserves at the end of the year total approx.
£2,500 in cash and approx. £475 in unspent
grants. This is deemed a reasonable
balance given varying monthly costs and the
need to keep reserves for maintenance and
repairs etc.
| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Frampton Cotterell Parish Council grants
South Gloucestershire council grant
Donations
Fees paid to use the playing field for sports
and recreation| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|There is no investment policy other than the
ongoing maintenance and upgrading of
existing facilities. Following the completion of
the playground redevelopment, future plans
will be put in place for further improvements
to facilities.| |A description of the principal
risks facing the charity|Para 1.46|1) Covid has limited our regular income
from sports groups and fund raising
events. This is ongoing, but hopefully| will resolve itself. 2) Fundraising activities cease – these are dependent on Committee volunteers and their time and effort 3) Difficulties in recruiting volunteers to the Committee n/a Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||Conveyance and Trust deed document,
dating from 1950| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Annual election to post through agreement
at Annual General Meeting of the Committee| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|n/a| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|n/a| |Relationship with any related
parties|Para 1.51|n/a| |Other||n/a| ## **Reference and Administrative details** |Charity name|Frampton Cotterell Playing Fields Committee| |---|---| |Other name the charity uses|n/a| |Registered charity number|301534| |Charity’s principal address|The Pavilion
Beesmoor Road Playing Field
Beesmoor Road
Bristol BS36 2JN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Richard Drew|Chairman||Committee AGM| ||Richard Cooke|Treasurer||Committee AGM| ||Kate Colechin|Fundraiser||Committee AGM| ||Michelle Dickson|Secretary|March ’19 - on|Committee AGM| ||Edwina Pennell|||Committee AGM| ||John Heliker|||Committee AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **n/a** Declarations 11 •1 IOG41 Declarations The truste•s declare that they hav• approved the trusteès, rnport above. Signèd on ￿half of the charity's trustees Slgnaturèlsl Full namèl$l Posltlon {¢9 Seeretary, Chalr, etcl Richard Drew Chaii Dat• ## **P&L October 2019 - July 2020** As of 31st July 2020 **----- Start of picture text -----**
YtD
INCOME 10/19 11/19 12/19 01/20 02/20 03/20 04/20 05/20 06/20 07/20 TOTAL
Grants / Donations 10,830 0 18,063 0 0 3,750 0 0 0 0 32,643
FAFC Rent 0 0 85 0 0 85 0 0 0 0 170
FRFC U8s pitch rental 250 0 0 0 0 0 0 0 0 0 250
Other pitch rental 0 0 0 0 0 0 0 0 30 120 150
Non-Football Rental 440 0 0 0 0 105 0 0 0 0 545
Other Income 0 0 105 105 0 774 0 0 0 0 984
EXPENDITURE 10/19 11/19 12/19 01/20 02/20 03/20 04/20 05/20 06/20 07/20 TOTAL
Electricity 68 68 68 68 68 68 20 20 20 20 490
Water 0 0 58 0 0 0 0 62 0 0 119
Insurance 0 0 0 0 0 1,163 0 0 0 37 1,200
Park Maintenance 96 0 0 0 0 0 0 0 0 584 680
Repairs 480 0 0 0 0 0 0 0 0 0 480
Waste Management 0 0 0 0 0 0 0 0 0 0 0
Other Expenditure 9,180 0 0 23,006 0 0 0 0 0 0 32,186
TOTAL INCOME 11,520 0 18,253 105 0 4,714 0 0 30 120 34,742
TOTAL EXPENDITURE 9,824 68 126 23,074 68 1,231 20 82 20 641 35,155
NET PROFIT/LOSS 1,696 -68 18,127 -22,969 -68 3,483 -20 -82 10 -521 -413
**----- End of picture text -----**
**----- Start of picture text -----**
Financial report for Frampton Cotterell Playing Field Management Committee for period 1st October to 30th July 2020
Income Notes to accounts
Grants / Donations £32,643.1
FAFC Rent £170.0
Other Pitch Rental £400.0
Non Football Rental £545.0
Bank Interest £0.0
Other Income £984.2
Total Income £34,742.2
Expenditure
Electricity £490.5
Water £119.5
Insurance £1,200.2
Park Maintenance £679.8
Repairs £480.0
Waste Management £0.0
Other Expenditure £32,185.5
Total Expenditure £35,155.5
Net P&L -£413.2
Balances
Funds carried forward from last period £3,453.3
Funds received £34,742.2
Funds spent £35,155.5
Current balance £3,040.1
Of which:
Grant funds held £2,566.8
General funds held £473.3
Total £3,040.1
Check total £3,040.1
Delta £0.0
**----- End of picture text -----**
## **Income - full detail** Period 1st October - 30th July 2020 |**Income - full detail**
Period 1st October - 30th July 2020|**Income - full detail**
Period 1st October - 30th July 2020|**Income - full detail**
Period 1st October - 30th July 2020| |---|---|---| |
Month
Date
Detail
Amount
**Grants /**
**Donations**
**Car Boot**
**Sales**
**FAFC**
**(Phoenix)**
**Rent**
**Other Pitch**
**Rental**
**Non-**
**Football**
**Rental**
**Bank**
**Interest**
**Other**
**Income**||| |10/19
10/03/2019 FCPC donation for playground
10/19
10/14/2019 H Tomlin PT
10/19
10/21/2019 Frampton Rangers
10/19
10/29/2019 Donation (cash)
10/19
10/30/2019 Donation (cheque)|10,000.00
440.00
250.00
291.80
537.90|10,000.00
440.00
250.00
291.80
537.90| |12/19
12/05/2019 FAFC rent
12/19
12/06/2019 Donation (cheque)
12/19
12/13/2019 Donation (South Glos)
12/19
12/16/2019 Cash from sale of items
12/19
12/19/2019 FC fnal payment (grant)|85.00
250.00
500.00
105.00
17,313.37|85.00
250.00
500.00
105.00
17,313.37| |01/20
01/27/2020 Sale of heaters|50.00|50.00| |**Expenditure - full detail**
Period 1st October - 30th July 2020
Month
Date
Detail
Amount
**Water**
**Repairs**
**Electricit**
**y**
**Insuranc**
**e**
**Park**
**Maintena**
**nce**
**Waste**
**Manage**
**ment**
**Other**
**Expendit**
**ure**|**Expenditure - full detail**
Period 1st October - 30th July 2020
Month
Date
Detail
Amount
**Water**
**Repairs**
**Electricit**
**y**
**Insuranc**
**e**
**Park**
**Maintena**
**nce**
**Waste**
**Manage**
**ment**
**Other**
**Expendit**
**ure**|**Expenditure - full detail**
Period 1st October - 30th July 2020
Month
Date
Detail
Amount
**Water**
**Repairs**
**Electricit**
**y**
**Insuranc**
**e**
**Park**
**Maintena**
**nce**
**Waste**
**Manage**
**ment**
**Other**
**Expendit**
**ure**| |---|---|---| |10/19
10/07/2019 Bulb Energy
10/19
10/11/2019 Cheque to Touchwood
10/19
10/14/2019 Cheque - lock smith
10/19
10/18/2018 Cheque payment
10/19
10/30/2019 Cheque - fence repair to rear of pavillion|68.42
9,115.98
96.00
63.90
480.00|68.42
9,115.98
96.00
63.90
480.00| |11/19
11/06/2019 Bulb Energy|68.42|68.42| |12/19
12/02/2019 Water bill - 'Water2Business)
12/19
12/06/2019 Bulb Energy|57.94
68.42|57.94
68.42| |01/20
01/06/2020 Bulb Energy
01/20
01/08/2020 Payment to Touchwood|68.42
23005.62|68.42
23005.62| Independent Report Report to the In￿tee51￿￿rnkn of Fr4mpton cOtte￿ll Playing Colnri On the accounts for the period ended 2020 Tharity 301531 Respective respoDsibilirtie4 The clMity'$ trusle4s ¢(Misider that an audtt in not raDllroJ for this year of tn￿te¢S and exami￿ under section 144 of the Charities Act 2011 (the ChaTities Act) that It is my reSp(x￿1￿]ity ￿. Examine the al￿ts under section 145 of the ChaTities A¢ To follow the procedures laid doThTt in the GtheTal Directions giv￿ by the Cl)atity Commission (Und￿ section 145(5Xb) of the Charities Act). and To stale ￿]Cular mattus have come to nry attentio B&sis of IDdependent eLgminees Statement given ￿. the ChaTity commissio￿ An &¥amIn￿l(￿ includas a revieiN' of the accouNing Te¢ords kept b) the thaTity' and a comparison of the ac£ounts pres￿1&1 with those T￿. It also indudes wnsideralion of Urt￿7￿1 itenB or disclosu￿5 in the accounty and seeking explanaiions from the InBlees concerning any suth Matt￿. The pro¢￿ur¢S underlakffl do not proi'ide all the ￿'IdenCe that would be required in ￿ audil and conww)IiN' no opinion is givfn as to whether the accounts preS￿l a 'tr￿ and fair view and the report is limiied to those matters set out in the StsteM￿ below. IndeptndeD* ¢I￿nin*￿S In cornection with nry exam1￿0￿ rnatter has come to niy attention: statemfflt l) Ththich gil'e5 me reasonable ca￿¢ to beJi¢ve that atry mat￿1a1 rest￿1.. the rquirern￿ts'. io keep 8CCOUDtiDg r￿ordS in ￿)Th￿Ce section 130 of the Charitie5 ACL and to prepare a¢￿Unts accord with the accounting records and compi), iiith the accounting requirement of the Charities Ad h￿'e nol or 2) to in m%. op1m0￿ attention should be drawiTr in order to ble a proper ￿derstaftthng of the accounts to be reach¢ Ac£A Relevant prof4ssi￿al qualifi(atims or t￿. .............................. 241& .