2024-04-30-accounts - Ashleworth Memorial Hall

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Trustees' Annual Report for the period

Period start date

Period end date

Day Month Year Day Month Year From 01 May 2023 To 30 April 2024

Section A Reference and administration details

Charity name Ashleworth Memorial Hall

Other names charity is known by

Registered charity number (if any) 301456

Nup End	Nup End
Ashleworth
Gloucester
Postcode	GL19 4JJ

Charity's principal address

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
A Eardley	Chair		Ashleworth Parish Council
J Randall	Treasurer
J Eardley
L Williams		Resigned 8 Feb 2024	Under 5s/Playgroup
L Beer			PTFA
J Nulty
J Fenech	Secretary		Women’s Institute
M Kelley		Resigned 30 April 2024	Ashleworth School
M Mitra
L Middlemiss	Bookings Secretary	Appointed 27 Sept 23

Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

April 2009

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Scheme Dated 10th February 1970

Type of governing document

(eg. trust deed, constitution

Foundation Trust How the charity is constituted

(eg. trust, association, company)

Some Trustees are appointed by the organisation which they represent and Trustee selection methods others elected by the existing Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Foundation is the provision and maintenance of a village hall for the use of the inhabitants of Ashleworth and the neighbourhood (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

April 2009

TAR

The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit ‘Charities and Public Benefit’.

The Memorial Hall is the main meeting place in the village and is used several times during the year for Women's Institute and Parish Council meetings.

For most of the year there were weekly sessions of yoga, pilates and an under 5’s play group. The Hall was also used for table tennis and school PE sessions. A monthly community lunch is held, providing a cooked lunch for Summary of the main activities residents from the local and surrounding villages. undertaken for the public benefit in relation to these Other local groups such as Ashleworth Cinema, Ashleworth School P.T.F.A. objects (include within this and Go Wild in Ashleworth hold their own events, and there are private section the statutory declaration bookings throughout the year for parties, especially children’s birthdays. that trustees have had regard to the guidance issued by the The Hall works collaboratively with other facilities in the village, particularly Charity Commission on public Ashleworth Hub and Woodpeckers Sports and Social Club. benefit)

The Hall trustees also organise and run fundraising events during the year.

Additional details of objectives and activities (Optional information)

We would like to extend our thanks to all those people who contribute their time and energy to help with the running of the hall and community events.

As well as the committee members who give their time throughout the year we are fortunate that we have a number of volunteers who have contributed to events and activities at the Hall.

You may choose to include further statements, where relevant, about:

Amongst other things, volunteers help at the monthly community lunch, Ashleworth Cinema and fundraising events and with bookkeeping, administration and maintenance for the hall.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

April 2009

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

There have been further improvements to the hall facilities during the year including the installation of a permanent extension to the stage and additional storage.

A major re-roofing project which involved complete replacement of the tiles on one side of the roof was completed in April 2024.

We were awarded grants totalling £22,000 from Enovert Community Trust and £1,100 from Ashleworth Parish Council towards the cost of the reroofing project.

£3,352 was generated through fundraising events during the year.

The Ashleworth Cinema continues to be a successful fundraiser for the hall, raising a net amount of £1,362 this financial year. There were 6 screenings this year, attended by a total audience of 275.

The monthly lottery, the ‘Fortune Club’, continues and at the end of the year had 55 members. There are two prizes each month of £25 and £5. It contributed £288 to the fundraising income noted above.

April 2009

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

As a condition of Big Lottery funding for the Hall’s refurbishment we are required to have a Designated Fund for long-term maintenance of the building. At the end of the Financial Year the balance of the Maintenance Fund stood at a little over £52,855 which is on target against budget.

The remaining £6,753 of the Unrestricted Fund Balance is being held in reserve as a contingency against any unexpected costs, or a shortfall in next year’s income.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
£7,691 of the year’s income was generated through fees charged for hiring the Hall and interest on savings accounts.
The remainder resulted from fundraising: from both the Fortune Club and from activities organised by the Management Committee.

A significant proportion of Hall Funds continue to be invested in a 120 day

notice charity account, to attract better rates of interest than were available on any standard high street savings accounts.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The Hall was used on 240 occasions during the year with 218 of those being paid bookings. This was an increase on the 170 bookings in the previous year although that had also been negatively impacted by the COVID-19 pandemic restrictions.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Anthony Christopher Eardley Position (eg Secretary, Chair, Chair etc) Date

April 2009

TAR

Charity Name	No (if any)
ASHLEWORTH MEMORIAL HALL 301456
Receipts andpayments accounts		CC16a
Period start date 01/05/23 For the period from	To Period end date 30/04/24

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts		to the nearest £ - - - - 23,100 - - - 23,100 - 23,100 - - - - - 17,095 - - - - 17,095 - 17,095 6,005 - 6,131 14,623 14,496 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
Business Income	5,379		-	5,379 648 6,394 2,312 23,100 - - - 37,833	6,562
Fortune Club	648		-		684
Fundraising	6,394		-		10,238
Interest	2,312		-		1,093
Project Crown Grant	-		-		-
	-		-		-
	-		-		-
	-		-		-
*Sub total*	14,733		-		18,576
				-
			-		-

			-	37,833	18,576

			-	8,498 360 3,330 1,100 3,892 17,095 - - - - 34,275	6,408
			-		382
			-		4,303
			-		5,163
			-		671
			-		-
			-		-
			-		-
			-		-
			-		-
			-		16,927
				-
			-		-

			-	34,275	16,927

			-	3,557 - 71,605 75,162	1,650
			-		-
			-		71,605
			-		73,254

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period	the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash & Bank Total Details Receipts Due From Hirers Gift Aid Claim From HMRC Refund of Electricity Advance Payment Details Cambridge & Counties 120 Day Notice Details Details Creditors (Project Crown) Creditors (Project Crown) Creditors (Advance Payments) Fortune Club Future Payouts Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ Unrestricted funds		to nearest £ Endowment funds
		60,666	14,496	-
		-	-	-
		-	-	-
		60,666	14,496	-
		OK to nearest £ Unrestricted funds		OK
				to nearest £ Endowment funds
		553	-	-
		88	-	-
		503	-	-
		-	-	-
		-	-	-
		-	-	-
		Fund to which asset belongs		Current value (optional)
		Unrestricted	-	48,278
			-	-
			-	-
			-	-
			-	-
		Fund to which asset belongs		Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
		Fund to which liability relates		When due (optional)
		Restricted	6,005
		Unrestricted	1,993
		Unrestricted	342
		Unrestricted	30	Monthly
			-
				Date of approval
		J Randall
		A C Eardley

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